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Payables Efficiency Through…

Payables Efficiency Through…. Access Online PAYMENT PLUS. 1. Access Online Payment Plus. Only the payment method changes. INVOICE RECEIPT. FINANCIAL SYSTEM. APPROVAL. CODING. PAYMENT. Your current processes remain. Access Online PAYMENT PLUS. FEATURES

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Payables Efficiency Through…

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  1. Payables Efficiency Through… Access OnlinePAYMENT PLUS 1

  2. Access Online Payment Plus Only the payment method changes INVOICE RECEIPT FINANCIAL SYSTEM APPROVAL CODING PAYMENT Your current processes remain Access OnlinePAYMENT PLUS

  3. FEATURES Secure payment delivery through U.S. Bank Access Online Dynamic credit adjustment or single-use accounts Multiple invoices may be included on one payment Secure supplier notification including remittance advice Automated reconciliation between transactions and payment instructions Reporting and financial extracts for integration with client systems BENEFITS Increase control and security Improve business processes through payment automation Reduce costs and fraud associated with check payments Enhance cash management Increase rebate opportunities Payment Plus Features and Benefits

  4. Easy as 1-2-3 Access OnlinePAYMENT PLUS

  5. Step 1: Submit Access OnlinePAYMENT PLUS

  6. Step 2: Pay Access OnlinePAYMENT PLUS

  7. Step 3: Monitor Access Online

  8. Payment Plus Process Flow Client Creates or Uploads Payment Instruction Confirm Supplier Notification (Optional) Reconcile Transactions Using Access Online Report/File Extract U.S. Bank Post Transaction in Access Online and Match to Payment Instruction Generate Reconciliation Report/File Extract Load Payment Instructions to U.S. Bank Access Online Adjust Account Credit Limits Send Payment Notification to Supplier/Buyer Supplier Process Transaction

  9. 1. File(automated) Standard input file File specifications available Step 1: Submit Options for submitting payment instructions: 1. Form(on-demand) • Individual payments • Only eight fields required May include: • Pre-authorized limits • Single use accounts May do any combination of the above Payment Instruction File layout available today

  10. Only eight fields required:1. Merchant Email 2. Expiration Date 3. Payment Account 4. Control Number 5. Amount6. Merchant Name7. Invoice Number8. Line Item Total Submit payments directly from Access Online Select pre-authorized limits or single-use accounts Payment Instruction Form

  11. Submit payment instructions (file or form) Load to Access Online Open accounts and adjust credit limits Transaction posts in Access Online and auto-matches to payment instruction Review transactions using reporting or file extract Step 2: Pay 1. Submit 2. Pay 3. Monitor Send payment notification and remittance adviceto supplier via email

  12. Supplier Notification Example: Pre-authorized limits Sent: Tuesday, October 13, 2009 12:03 PM To: paul.billings@verizon.com Cc: APS@directconnect.com Subject: Purchase authorization for Payment # 242424422 ABC Company is now authorized for the next 20 days, to charge the credit card account ending in 2712 for the following customer: Customer Name: U.S. Bank For a total Amount of: $10296.46 This Payment covers the following Invoices: Invoice Number: Invoice Amount: 673422 2356.47 673423 3854.34 673424 4085.85 Also, for the best and most efficient results, please process this charge amount in a single transaction within 72 hours of receiving this notification. Thank you. * If you have any further questions, comments, or concerns regarding this matter, please direct them to Bob Smith at 555-333-1234. DO NOT REPLY TO THIS EMAIL MESSAGE. * *** THIS E-MAIL ADDRESS IS USED BY AN AUTOMATED SYSTEM AND RESPONSES ARE NOT MONITORED. ***

  13. Use Access Online Reporting or financial extracts to monitor Payment Plus activity Access Online Reporting Includes: 1. Billed Transaction Analysis with Payment Detail2. Payment Instruction Analysis 3. Payment Instruction Detail Step 3: Monitor

  14. Billed Transaction Analysis with Payment Instruction Detail Step 3: Monitor

  15. U.S. Bank Representatives Relationship Manager Implementation Project Manager Technical Integration Manager Enablement Managers Account Coordinator Supplier Enablement Services Dedicated Supplier Enablement Managers Flexible to your needs Take on as much or as little of supplier enablement as desired Leverage expertise of U.S. Bank Payment Solutions to enablesuppliers to accept payments, enhance data capture and reviewmerchant fee structure usbpayment.com Your U.S. Bank Resources

  16. Next Steps • Prioritize suppliers and communicate expectations through Visa Perform Source tools • Try it with a few payments • Transact with Payment Plus1. Submit 2. Pay 3. Monitor

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