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Computerised Transit Computer System

Computerised Transit Computer System. Training Session Trader Application Users. CTCS Training Scope. Familiarise the end user with the CTCS client Cover in detail the functionality of Trader at Departure Trader at Destination. CTCS Client Startup.

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Computerised Transit Computer System

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  1. Computerised Transit Computer System Training Session Trader Application Users

  2. CTCS Training Scope • Familiarise the end user with the CTCS client • Cover in detail the functionality of • Trader at Departure • Trader at Destination

  3. CTCS Client Startup • All you need is to open the browser and type the address in the Address Bar • Sample address displayed below

  4. CTCS Login • The system allows access only to authorised users • The combination TIN + login name is unique in the system

  5. Application Main Menu • On entrance the main application menu is displayed • This is built dynamically on the User Rights Example: The user has full access to the trader at departure and the trader at destination functionality Step 1: Step 2: Step 3:

  6. Declaration Entering a declaration in a number of ways (type in/load from file/template etc.) Continue editing saved declarations Declaration Management Simple and advanced declaration search facilities on a number of criteria Template Management Creating/updating and removing declaration templates Trader at Departure

  7. Declaration Menu • Input Declaration • Start a new blank declaration • Continue Declaration • Retrieve a saved declaration and continue editing • Edit Declaration • Reuse a submitted declaration as a template • Load Declaration From File • Load one or more declarations from file • Load Declaration From Template • Create new declaration from a template • Delete Session • Remove a saved declaration

  8. Input Declaration • Ability to enter a new declaration • Ability to save and/or submit the declaration

  9. Input Declaration – Menu 1/2 • Declaration Details • Information on the declaration and procedure type • the Departure/Destination and Transit Offices • the total values for items/packages and gross mass • Traders • The details of Principal, Consignor, Consignee and Authorised Consignee • Transport – Location Details • Information on the location of goods • Information on the transport means at departure and crossing border • Seals – Guarantee Info • Information on Seals and Guarantees • Goods Items • Detailed information on goods

  10. Input Declaration – Menu 2/2 • Write as Session • Save the declaration for later use • Write as Template • Save the declaration as a template In both cases a unique ID is provided by the system

  11. Record Information on: Loading Lists Declaration Place Type Procedure Departure Customs Office Destination Customs Office Transit Customs Office(s) Total No of Items Total No of Packages Total Gross Mass Containers Input Declaration – Details

  12. Input Declaration – Traders • Record Information on • Consignor • Consignee • Authorised Consignee • Representative • Display Principal Details

  13. Input Declaration – Transport and Location Details • Record information on • Transport Means at Departure and Crossing Border • Location of goods at Departure

  14. Input Declaration – Seals and Guarantee Info • Record Information on • Seals • Guarantees

  15. Input Declaration – Goods Items 1/3 • Get access to the goods items information • Add/Remove Goods Items

  16. Input Declaration – Goods Items 2/3 • Record information on • Consignor • Consignee • Country of Dispatch/Destination • Gross/Net Mass • Declaration Type • Commodity Code • Sensitivity information

  17. Record Information on Packages Containers Special Mentions Produced Certificates Previous Certificates Input Declaration – Goods Items 3/3

  18. Continue Declaration • Get access to saved draft declarations and retrieve for editing

  19. Edit Declaration • Use an existing declaration as a template • Similar to the Copy Declaration function

  20. Load Declaration From File 1/2 • Ability to upload a declaration form a file • File should contain the Declaration in XML format according to DDNTA structure • Once uploaded the user can submit the declaration

  21. Load Declaration From File 2/2 Step 1: Step 2: Step 3:

  22. Load Declaration From Template • Create a new declaration from a template • System will list all available templates

  23. Delete Session • Ability to delete a saved declaration

  24. Simple Search • Ability to search on: • LRN • MRN • Status reached on period (Date FROM – TO) • Type • Procedure

  25. Advanced Search • In addition to simple criteria search on: • Customs Office of Departure • Customs Office of Destination

  26. Search Results Step 1: Step 2:

  27. Declaration Summary • Summary of declaration information • One click access to allowed actions • Action menu built on the • Declaration status • User rights

  28. Action Menu • Displays the available actions for the selected declaration. These include the: • View Declaration • Copy Declaration • View History • View Results • Request Cancellation • Release Request • Print Accompanying Document The last depend on the declaration status

  29. View Declaration • Declaration displayed in read only form • Information of IE29 or IE15 is displayed • User can simply browse through

  30. Copy Declaration • Creates a copy of the declaration in memory • New LRN is attached • Declaration is available for editing • User can save and/or submit the new declaration

  31. Release Request • Declaration should be Under Control • The user just needs to indicate his/her agreement / disagreement with the minor discrepancies detected

  32. Cancellation Request • The user just needs to fill in the Cancellation Reason

  33. Print Accompanying Document • When a declaration is Released for Transit the Print Accompanying Document Option becomes available • Accompanying document resides on Trader server • User can download the document to client machine • Document is then available for printing

  34. View History • Lists all messages exchanged • Messages are time stamped • State Transitions are recorded • One click access to message contents

  35. View Results • One click access to the latest response by customs • IE16 • IE28 • IE29 • IE09 • IE62 • IE51 • IE45 • Customs action might have been superceded by trader action

  36. MRN Allocated (IE28) • Declaration accepted for processing • MRN allocated • Trader can issue cancellation request

  37. Under Control (IE60) • Notification that Declaration will undergo control • Trader can issue Release Request if minor discrepancies are detected during control • Trader can still submit Cancellation Request

  38. Release for Transit (IE29) 1/3 • Movement has been Released for Transit • No more actions by trader at departure are allowed • Movement can still be cancelled on customs initiative • Anticipated notification is IE45 (Write Off Notification)

  39. Release for Transit (IE29) 2/3 • Information content same as IE15 with the following extras: • Acceptance Date • Issuing Date • Any restrictions on the Itinerary • If control took place • Control Result • Seals Information (where appropriate)

  40. Release for Transit (IE29) 3/3 • Return Copies Customs Office

  41. Cancelled (IE09) • Decision to cancel a declaration either on customs initiative or on trader’s request • Cancelled is a final state – no more actions on behalf of trader or customs

  42. Cancellation Rejected (IE09) • Decision to reject a cancellation request issued by a trader • Declaration returns to previous state • Processing at Customs continues as normal

  43. Not Released for Transit (IE51) 1/2 • Major Discrepancies have been found OR • Minor discrepancies with which trader disagrees • Movement won’t get released for transit • This is a final state – no more actions are allowed

  44. Not Released for Transit (IE51) • Information why declaration has not been released for transit • No Release Motivation • Departure Control results • Results of Control at Header Level • Results of Control at Goods Item level • This is a final state

  45. Written Off (IE45) • Movement has been Released from Transit • This is a final state – no more actions are allowed

  46. Template Management • Ability to create, update and delete templates • Same information recorded and same screens used as for IE15 (Declaration)

  47. Trader at Destination • Arrival Notification • New arrival notification (blank/from template) • Continue editing of unfinished notifications • Movement Management • Search facilities on a number of criteria • Template Management • Creating/modifying and deleting arrival notification templates • Unloading Remarks • Continue work on unfinished unloading remarks

  48. Arrival Notification Menu • Input Arrival Notification • Start a new blank Arrival notification • Continue Arrival Notification • Retrieve a saved notification and continue editing • Edit Arrival Notification • Reuse a submitted notification as a template • Load Arrival Notification From Template • Create new notification from a template • Delete Session • Remove a saved notification

  49. Input Arrival Notification

  50. Input Arrival Notification – Menu 1/2 • Arrival Notification Details • Information regarding the movement • Presentation Office reference number • En Route Events • Information for each En Route Event (CTL Control, Incident Information, Seals Information, Transshipment, Containers)

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