Research Administration Buzz

1. Research Administration Buzz Jilda Garton, GTRC & OSP Jim Fortner, Grants & Contracts Anita McKinney, Sponsored Programs Garrett Steed, Sponsored Programs

2. Grants & Contracts Accounting Sandy Mason Jim Childers Research Admin Buzz meeting

3. Sponsored Project Management • Cost Share Accounting and Reporting • Sponsored Project Exceptions • PI Oversight Responsibilities and Management Tools • Other Topics

4. G&C Cost Accounting • FY 2012 Space Survey (and Equipment Inventory) • Service Center Reviews • Departmental Administration – “Administrative and supporting services that benefit common or joint departmental activities or objectives in … academic departments … and organized research units” • Indirect Instruction and Departmental Research (290) • Indirect Research (Sponsored) and Public Svc (400) • Other Topics

5. Georgia Tech Research Corp Jeff Steltzer Research Admin Buzz meeting

6. Legal and Policy Framework Revised Final HHS Rule • Reduction in the definition of significant financial interest from $10k to $5k and an equity value of $0 for non-public companies.  Instead of being forward looking for valuation, the new regulations look at the value for the previous 12 months. • SBIR/STTRs will now be included (as they are not specifically excluded) – falls under $5000 rule • Includes consulting (i.e. conflict of commitments) • The institute cannot rely on the PI's judgment of whether a conflict of interest is related to a given research project or not. • COI policy must be posted to the website, if our standard COI policy is stricter than HHS‘s, our standard prevails as the operating threshold.  • Management plans must be posted to a public website or be available in response to written requests. • COI training before beginning research and every four years thereafter.  • Any reimbursed or sponsored travel is SFI Part II Health and Human Services Department 42 CFR Part 50 45 CFR Part 94 Responsibility of Applicants for Promoting Objectivity in Research for Which Public Health Service Funding Is Sought and Responsible Prospective Contractors; Proposed Rule

7. Georgia Tech Research Corp Barbara S. Henry Office of Research Compliance

8. IRB made changes to training in human subject protections. • Training in human subjects protections will need to be repeated every three years.  Everyone involved with human subjects research, including students who earned ethics credit via specified Psychology classes, must complete the online CITI refresher modules every three years.This change is necessary to comply with new training requirements imposed by some Federal agencies and will align us with best practices at comparable institutions.  So that faculty and others will have time to go through refresher modules thoughtfully and without rushing, the board has established a deadline of next year,June 1st, 2012 for initial completion of refresher courses.    • This requirement will not be enforced by the Georgia Tech IRB until next year, June 1st, 2012.  

9. Office of Sponsored Programs Garrett Steed Research Admin Buzz meeting

10. ARRA Survey Report • The executive summary of the ARRA Survey Report has been posted to the FDP web site. • You can download your copy from ARRA Subcommittee page (http://sites.nationalacademies.org/PGA/fdp/PGA_058836).

11. ARRA • Don’t forget ARRA reports coming up • They are due to the fed on October 10th • (they were do to OSP on Sept 15th…)

12. Rates

13. Routing Form: Current Location

14. Routing Form: Compliance Questions

15. Routing Form: Strategic Themes

16. Strategic Theme Areas

17. Budget Wizard Status • This will be updated with the updated PDF

18. PD/PI Designation • When Georgia Tech accepts a grant or contract from an external sponsor, the Institute assumes responsibility for the proper performance of the stated project, for the fiscal management of the funds received, and for accountability to the sponsor. The PD/PI is responsible for determining the intellectual direction of the research and scholarship, and for the training of graduate students. In addition, the PD/PI is responsible for the design, conduct, and reporting – both scientific or technical and fiscal – of the research. … • Non-employees are not generally eligible to serve as a PD/PI or Co-PD/PI on sponsored projects. Adjunct faculty must be employees of Georgia Tech to serve as PI/PD.  Requests for exceptions for a non-employee to serve as PD/PI or Co-PD-PI on a specific project for a limited time may be directed to the Executive Vice President for Research and Innovation.  A without-compensation appointment and associated agreements regarding intellectual property, liability insurance, compliance with Institute polices and procedures, and related matters will be required. • http://www.osp.gatech.edu/pdpi-designation/

19. IP Assignment Form • http://ipagreement.gtrc.gatech.edu/

20. IP Assignment Form • Sign in with your GT Account ID (CAS ID)

21. IP Assignment Form • Confirm the correct information

22. IP Assignment Form • Read… • …Sign

23. CRA Congrats • Diane F. Owen • Sandra M. Mason • Michelle J. Powell • Ming Wan • Gail Spatt • Garrett Steed

24. CRA: Study Session • Reminder the CRA Kick Off Meeting:We are planning a kick off meeting September 28th from 11:30 to 12:30 • To attend the kick off meeting place sign up here: • http://training.osp.gatech.edu/?ee=49CRAKickOffMeeting

25. New Patent Act signed into law • White House and Universities Tout Programs to Turn Research Into ProductsAs President Obama signed into law on Friday the new patent act, the White House and several dozen universities highlighted a series of program—some new, some not—designed to hasten the commercialization of university research findings.Among the new: the creation of a center at the National Institutes of Health to assist biotechnology entrepreneurs to develop new products to diagnose and treat diseases. The National Center for Advancing Translational Sciences, which has drawn some controversy, will provide scientific resources to researchers to help speed the time it takes to devise medicines and diagnostic tests.The White House also promised to produce a plan, dubbed the National Biomedical Blueprint, that will outline national strategies for, among other things, greater training to "develop the next generation of scientists and engineers." The plan is due by January 2012.The White House has been urging universities to improve their research-commercialization practices, as part of a larger national effort to create jobs. In conjunction with the bill-signing ceremony, the White House and two higher-education associations said more than 40 institutions had formally committed to expand their commercialization efforts, although it was hardly clear whether their particular moves—things like an informational Web site for industry partners at Rutgers University and a streamlined licensing process for start-up companies at the Georgia Institute of Technology—had come in response to the White House efforts or as part of universities' longstanding push in that direction.

26. New Patent Act signed into law • New Law Changes US Patent System Into Becoming A First To File Type System • The U.S. was the only developed country on this planet to grant patents to the “first-to-invent.”

27. IC3 Organization Chart Executive Director IC³ Kevin Wozniak Industry @ Tech and Database Maintenance Marketing and Outreach Administrative Support Deborah Reid Office Industry Collaborations and Affiliated Licenses Terry Stout Office of International Contracts and Technology Transfer Kiki Reames Office of Innovation Commercialization and Translational Research Lauren MacLanahan Sophia Herbert-Petersen Cheryl Junker Michael Tanenbaum Chris Guillot Paul Hart (On-Leave) Cindy Jackson Patrick Reed Joel Kennedy Angie Steltzer Kimberly Dunn Mozette Walters TBN Students Translational Research Functional Group Executive Director Sponsored Programs Duane Hutchison

28. IC3 New People • Mozette Walters • Chris Guillot • Michael Tanenbaum • Cheryl Junker

29. IC3 Georgia Tech Integrated Programs for Startups • Do you want to create a new startup company? The Georgia Tech Integrated Programs for Startups can jump-start the process. This program provides the training and support GT entrepreneurs need to launch companies based on GT intellectual property. The curriculum covers a diverse range of topics. • In order to “graduate” from the program, the inventor presents OTL with a vetted business plan, approved management plan (if required), detailed management team, conflict of interest declaration, and a list of potential funding sources. After graduation, the company can enter into an express licensing agreement that requires no negotiation, drastically reducing the time it takes to finalize a deal. • GT:IPS Events • GT:IPS Export Control & TCP • GT:IPS Agreements • GT:IPS Conflict of Interest • GT:IPS Funding Options • GT:IPS Intellectual Property

30. NIH: Mandating Use of the Commons to Submit No-Cost Extension Notifications • Effective October 1, 2011, NIH is requiring  grantees to use the No-Cost Extension feature in the eRA Commons to notify NIH when they exercise their one-time authority to extend, without additional funds, the final budget period of a grant.  NIH will no longer accept these notifications via other communication channels. 

31. Research Performance Progress Report (RPPR) • The RPPR is a federal‐wide uniform format for use by agencies and awarding offices that support research and research‐related activities.

32. Research Performance Progress Report (RPPR) Accordingly, the RPPR will replace all interim performance reports used by all NIH grantees to report on research and research‐related activities, for programs such as: • Research project grants • Institutional training grants • Research career development awards • Individual fellowship awards • Cooperative agreements • Program project and center grants • Conference grants • Cancer Center Support grants • Biotechnology resources grants • Academic career awards • Academic research enhancement awards Take the NIH for Example….

33. Research Performance Progress Report (RPPR) OSTP/OMB Policy Letter Agency RPPR Implementation Plans • DHHS/NIH (and Other PHS Agencies) • DHS • DOC • DOD • DOE • DoEd/Institute of Education Sciences • DOJ • Office of Justice Programs • National Institute of Justice/Office of Justice Programs • EPA • NASA • NEH • NSF • USDA • Forest Services • NIFA • Federal Register Notices on Research Performance Progress Reporting • Final Notice of a Uniform RPPR Format • Request for Public Comment on Standardized RPPR Format • Uniform RPPR Format • RPPR Format as approved by OMB/OSTP • RPPR Format associated with the second Federal Register Notice • RPPR Draft Format • Research Business Models Subcommittee http://www.nsf.gov/bfa/dias/policy/rppr/

34. DOD: Human and Animal

35. New Divisions (For now) Division 1 Dennis Farmer/Manager: Air Force, CIA, Special Projects Lucy Yarbrough: Army/SENSIAC Dan Sibble: Air Force (Warner Robbins), Navy, Other DoD Division 2 Janis Goddard/Manager Other Federal, GSA, FAA Teri Hansen Dept of Labor, Dept of Agriculture, Dept of Interior, NSF (Other) Stacey Oliver-Gooden NSF (College of Engineering), Dept of Education, EPA, NEA/NEH Chris Doyle DHHS, NSF (College of Computing), Dept of State Division 3 (Industry under Government Prime) Jim Berkowitz/Manager* Roberta Burke* Sherry Levy* (*See OSP Website for Assignments) Division 4 Vanessa Daniels/Manager GA Research Alliance, GA Cancer Coalition, American Heart Assoc, American Chemical Society Lakita Brooks Non-Profits and Foundations Debbie Hobbs Universities (College of Sciences/Others) Pamela Brooks Universities (College of Engineering) Division 5 Chris D’Urbano/Manager NASA, State and Local Governments, National Institute of Aerospace (NIA) Serelia Woods Dept of Commerce, Dept of Energy, VA, TVA Scott Goodwin ARO, AFOSR, ONR (Contracts and Grants) Open Position FFRDC’s, Dept of Transportation, Homeland Security Division 6 (Subawards) Dana Simpson/Manager* Julian Stalvey* Open Position* (*See OSP Website for Assignments)

36. RCR Compliance Policy NIH* – 8 Hours: NSF *– 4 Hours: - Phil 6000/PST 8000 or - Dept Class Offering - Webinars - Lab Meetings - Other Dept Interactive Program or Seminar CITI (90 days or end of semester whichever is later) PI certifies In-Person Training with Annual Deliverable Report Grad (Masters or PhD NIH* – 8 Hours: NSF *– 4 Hours: - Webinars - Lab Meetings - Other Dept Interactive Program or Seminar - GT:IPS PI certifies In-Person Training with Annual Deliverable Report PostDocs CITI (90 days or end of semester whichever is later)

37. RCR Compliance PolicyIn Person Training Documentation *See GT Policy for RCR applicability (see: http://www.compliance.gatech.edu/rcr-policy/), or the award document on the OSP Contract Information System in the tab entitled Terms & Conditions and the “Is Ethics/RCR Training Required” must be a “Y.”

38. RCR Institute-Wide Policy

39. Thank You