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IT Briefing Agenda - April 2006 eSubmissions, Finance Team Overview, & Website Enhancements

This document outlines the agenda for the April 2006 IT Briefing, which covers key updates on eSubmissions, the Finance Team's structure, and ongoing enhancements to the IT website. Notable topics include the upcoming mainframe upgrades, the electronic accounts creation process, and various security updates. The team, including members like Graydon Kirk, Tim Peek, and Karen Jenkins, discusses future projects and infrastructure improvements planned through mid-2006. Participation in requirements definition and testing is encouraged for those interested.

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IT Briefing Agenda - April 2006 eSubmissions, Finance Team Overview, & Website Enhancements

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  1. IT Briefing April 2006

  2. IT Briefing Agenda 4/20/06 • Web Update • eSubmissions Overview • AAIT Finance Team Overview • IT Website Enhancements • Security Updates • NetCom Q&A • Karen Jenkins • Graydon Kirk • Tim Peek • Lee Clontz • Jay Flanagan • Paul Petersen

  3. Introductions • Thomas Jackson – CTS • John Maxwell – CTS • John Connerat – OFA • Others?

  4. Web Update • Requirements • Architecture • Implementation • Testing • Migration • ~May ‘06 • ~June ‘06 • ~June ‘06 • ~July ‘06 • ~July – Aug ‘06 If you are interested in participating in the requirements definition and testing of this new infrastructure, please send an email to ci-webcomm@listserv.cc.emory.edu

  5. eSubmissions Graydon Kirk

  6. Finance Team Overview Tim Peek

  7. Financial Services Team • Curt Stauffer • JoAnn Dodson • Gerald Mosley • John Bailey (consultant) • Scott Caillier

  8. Services Supported • Mainframe FAS/AP • WebFOCUS environment • Labor Distribution • Post Office Box System • Emory Budget Office • Mass mail

  9. Upcoming Projects • Mainframe Upgrade/Move to DMZ • New Hardware • New IP address • Move CICS to new environment • Currently scheduled for weekend of 4/29/06 • WebFOCUS Move from Diana to Europa • Moving to supported OS (AIX 5.2) • Scheduled for May 8 - 10

  10. Account Create • Currently a “swivel seat” manual process • Electronic request for new G/L, S/L accounts • ColdFusion application • Automated workflow and approval process • Targeting pilot for May 2006 • Phase II would allow automatic feed to FAS

  11. Procurement Team • Dave Maddlone • Vickie Ellis

  12. Procure Plus • ePlus • Reality

  13. Upcoming projects • SciQuest (Approved by IT Steering – mid-March 2006) • Third Party hosted Procurement to Payment system • Targeting high dollar spend contracts • Kick-off meeting scheduled May 4th • Pilot group targeted for Jan 2007 • Campus roll out 2nd quarter 2007 • Decommission Procure+

  14. SUPPLIERNETWORK EmoryUniversity Supplier Punch-outs EmoryUniversity Preferred Suppliers Other Preferred Suppliers (state of GAconsortium, etc.) EmoryUniversity Stockrooms (Inventory) Science Catalog E&I Catalogs Diversity DB Hosted Configurable Catalog

  15. Future Projects • Upgrade WebFOCUS to 7.x release • Implement a more robust technical infrastructure • Decentralize report/WebFOCUS application development to user community • Replace Mainframe FAS/AP with new Financial Package (i.e. Peoplesoft or Oracle)

  16. Support for Financial Applications • Help Desk Triage: • Mainframe FAS/AP • WebFOCUS environment • Labor Distribution • Post Office Box System • Emory Budget Office • Mass mail

  17. Finance Website • Help Desk Triage • Supported by • James Goff • Mark Hafitz

  18. IT Website Enhancements Lee Clontz Norman Hulmbe

  19. Security Updates Jay Flanagan

  20. NetCom Update Paul Petersen

  21. Agenda • Review Project Status • Discuss Impact of these Timelines • Questions

  22. Review Project Status • New 10 Gigabit Core • Router Upgrade from IMR to MLX • Fiber Installations • New 10 Gigabit Firewalls • Virtual CPU Protection

  23. Review Project Status

  24. Review Project Status • Data Center Redundancy • Switch Selection in Progress • Re-wiring • Wireless • Hospital Wireless Project • ResNet Recalibration/Back-to-School • Additional Projects

  25. Review Project Status

  26. Discuss Impact of these Timelines • Delayed Implementation • Multicast • 10 Gigabit to Internet2 • Change Management • Communication • Problem Isolation/Analysis

  27. ? Questions

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