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Student Attendance Monitoring Solutions

Student Attendance Monitoring Solutions. Introduction. Telepen overview Why monitor student attendance? Essential requirements ONYX attendance monitoring Case studies University of Bedfordshire University of Huddersfield Integration and support Summary and questions. Company Overview.

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Student Attendance Monitoring Solutions

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  1. Student Attendance Monitoring Solutions

  2. Introduction • Telepen overview • Why monitor student attendance? • Essential requirements • ONYX attendance monitoring • Case studies • University of Bedfordshire • University of Huddersfield • Integration and support • Summary and questions

  3. Company Overview • SB Electronic Systems Ltd - TELEPEN • Over 35 years experience in data collection • Software, Readers and Systems • Universities and Academic Libraries • Experienced provider to Universities • Sentry Access Control • Secure Keyless Room Booking • Proven Technology • Student Attendance Monitoring solution • Integrated with your University card

  4. Why Monitor Student Attendance? • Student Retention • Early identification and intervention of at risk students • Reduce student drop-out and improve student outcomes • Monitor Compulsory Elements • Fitness to Practice • Assignment hand in • University and Student funding • UK Border Agency Tier 4 requirements • Sponsorship Management System compliance • 10 missed contacts

  5. Essential Requirements • Easy to use • Minimise administrative burden • Reliable and accurate information • Fast turnaround with real time data • Flexible data analysis • Flexible network options • Cost effective solution

  6. ONYX Student Attendance Monitoring • Quick and easy to use • Minimal Lecturer involvement • Minimal impact on lecture time • Utilise existing student cards • Compatible all main card formats • Avoid costly tokens/fobs • Robust and Flexible • Proven card reading technology • Fixed and/or portable devices • Network, WiFi or Standalone

  7. ONYX Student Attendance Monitoring • Streamline admin workload • No chasing paper registers • Eliminate duplication • Minimise human error • Record multiple event types • Lectures, Modules, Exams • Coursework submission • Monitor student activity • Student retention • Compulsory elements • UKBA Tier 4 compliance

  8. Fixed Units – TACIM Lite • No Lecturer involvement • Utilise existing student cards • Compact reader unit • TACIM Lite features include: • Supports multiple card technologies • Red/Green confirmation light • TCPIP, Wi-Fi, GPRS, POE • Data stored locally if network down • Upload automatically when network available • Cost effective option

  9. Portable Units • Range of devices • Some Lecturer involvement • Shared teaching rooms • Remote areas/Offsite activities • Real time data (Wi-Fi or GPRS) • No waiting for unit return • No need to manually upload data • No waiting for registers • Batch download • Return unit to office

  10. Student Attendance Network ONYX Student Attendance Database Wireless Portable Handler Service Fixed Wall Box Handler Application University Network

  11. Data Analysis • Onyx database – Raw Data • MySQL or SQL Server • Import student and event data • Student ID, events, locations, time & date • External query • Export to 3rd party systems • Timetabling, student records system • ONYX attendance reports package • Dip-in interrogation and automated output • Access restricted to relevant student data • Visual aids for quick analysis • Multi-level for powerful diagnosis • Automatic email alerts

  12. Absentees Report Absentees Report for AdminName@university.ac.uk Engagement: Biology Lecture B3 Location: Lecture Room 2 Start Time: 18/11/2009 11:00:00 Module ID: PH-1005M Group ID: B1 Year: 1 Student NumberStudent Name 05002345 Miss Geraldine Cross 05002567 Mr Jack Edwards 07001289 Mr Jonathan Gaines 08004567 Miss Julia Noble 08005731 Miss Anthea Prowse 08006134 Miss Susan Smith 08006261 Mr David Turner

  13. Cumulative Absence Report Cumulative Absence Report for AdminName@university.ac.uk Student NumberStudent Name Consec Absenses As at 06004513 Bob Jones 3 17/5/2010 10:10:00 07001345 Grace Howard 3 17/5/2010 10:10:00 08014534 Graham Hampshire 3 17/5/2010 10:10:00  Created 17/5/2010 10:10:20 Page 1

  14. Specified Student Report Student Bob Jones Start Date: 17/05/2010 Student ID: 06004513 End Date: 21/05/2010 Card ID: 987654721 Event Date/Time Event Location 17/05/2010 10:00:00 Introduction to Philosophy R302 Attended 17/05/2010 11:30:00 History of Theology B204 Missed 17/05/2010 14:00:00 History of Art S102 Attended 18/05/2010 10:00:00 European History R3088 Attended 18/05/2010 14:00:00 Introduction to Politics B208 Missed 19/05/2010 11:30:00 Introduction to Economics B210 Attended

  15. Unidentified Transactions Report Date: 25/05/2010 TimeLocation Student Number Student Name Timetabled Event 10:17:31 R304 07001345 Grace Howard RG3415 - Present 10:33;42 R304 65244876 unknown RG3415 - Late 11:12:07 R216 08014534 Graham Hampshire None 11:14:34 R216 09323546 Robert Daniels None 12:13:45 B204 65345789 Sophie Raines MP625 - Present 12:22:03 B204 08571784 Sarah Davies MP625 - Late

  16. January 2011 Release Archive facility Import via SQL query with scheduler New ‘Approved Absence’ mark function New ‘Late’ mark function New scan out function Automated email reports scheduler Online marking Zero attendance event report Room utilisation report Intelligent report switching

  17. Repeated Event Overall Attendance Report Engagement: Introduction to Philosophy Module: PH-1004C Group: B Year: 1 Time Student Number Student Name 19/05/2010 16:00:00 07003267 Susan Dawkins Attended 19/05/2010 16:00:00 07004567 Elliot Turner Absent 19/05/2010 16:00:00 07007281 Richard GissenLate 19/05/2010 16:00:00 08007684 James Hampton Attended 19/05/2010 16:00:00 08213976 Claire Little Absent %age attendance 19/05/2010 16:00:00 60% 26/05/2010 16:00:00 07003547 David Roberts Attended 26/05/2010 16:00:00 08007684 James Dorsetshire Attended 26/05/2010 16:00:00 08217296 Matty Douglas Absent 26/05/2010 16:00:00 07870957 Elliot Terrier Attended 26/05/2010 16:00:00 07006513 Sheila WilmotLate %age attendance 26/05/2010 11:00:00 80% %age attendance overall 70%

  18. Serial Event Cumulative Attendance Report Event Group: Introduction to Philosophy First Event Date: 04/05/2010 10:00:00 Most Recent Event Date: 25/05/2010 12:00:00 Module: PH-1004C Year: B Group: 1 Student Number Student Name Attendance Percentage 07008561 Mark Hargreaves 75 07009012 Terry Nicks 50 08002543 Helen Cunningham 100 08004567 Edward Jones 75 09128163 Emma Green 100 09349172 Owen Smith 25 09544991 Richard Wright 100

  19. University of Bedfordshire • Reduce student turnover • Benefit students • Indirectly increase access to funds • Target departments with high drop out rates • Computing / Business / Media • Biggest impact / Quickest feedback • Fixed and Portable units • Attendance database by Telepen • Analysis by university • Tutors / Academics / Administrators • Data merged with other systems • 53 units rolled out to date

  20. University of Huddersfield • Student Retention • Early Intervention with “at risk” students • Identify potential course/module issues • Wi-Fi fixed and portable units • 3500 events in first 3 weeks of pilot • 10 wall boxes • Continuing roll out programme • Currently – over 200 units • Oldham and Barnsley campuses • Analysis of data by university • Managed in university’s core software programme • Multiple report requirements

  21. Integration and Support • In house software and hardware development teams • Continuous product development • Customer driven solutions • Experience in 3rd party integration • Library MIS systems, Timetable systems • On Site installation and service engineers • First class technical knowledge • Dial in remote software support • ISO9001 Quality approved

  22. Summary • 35 years as experienced providers to universities and academic institutions • Successfully delivered Onyx systems in 8 UK universities • Proven technology • Customer driven solutions • Utilise existing university campus cards • Single card solution • Flexible integration options • You choose how to analyse your data • Other applications • Excellence in support

  23. TELEPEN Customers Accrington & Rossendale CollegeArchitectural AssociationBlackburn College Bradford CollegeBirmingham City UniversityCarshalton College      De Montfort UniversityDublin City UniversityDublin Institute of TechnologyGreenwich College Guildhall School Heythrop CollegeImperial CollegeImperial College School of MedicineInstitute of Advanced Legal StudiesInstitute of Commonwealth StudiesJohn Radcliffe Hospital Medical Library Liverpool Hope UniversityLoughborough CollegeManchester Business SchoolManchester Metropolitan UniversityMiddlesbrough College Norwich University College of the Arts North East Worcestershire College Northumbria UniversityOxford Brookes UniversityPark Lane College, Leeds     The National ArchivesQueens University BelfastQueen Mary and Westfield CollegeRoyal College of Surgeons in IrelandSchool of Oriental and African StudiesSchool of Slavonic & East European Studies Staffordshire UniversitySheffield Hallam UniversitySt. Georges Hospital Medical SchoolThe Wellcome TrustUniversity College DublinUniversity of AberdeenUniversity of BedfordshireUniversity of Birmingham University of BradfordUniversity of BristolUniversity of DerbyUniversity of Central Lancashire University College London University of EssexUniversity of HuddersfieldUniversity of HullUniversity of LeedsUniversity of LeicesterUniversity of LincolnUniversity of LiverpoolUniversity of LondonUniversity of ManchesterUniversity of NottinghamUniversity of OxfordUniversity of PortsmouthUniversity of SalfordUniversity of SheffieldUniversity of Stirling at InvernessUniversity of StrathclydeUniversity of SurreyUniversity of Sussex University of UlsterUniversity of WarwickUniversity of the West of EnglandWalsall College of Arts & Technology

  24. For a copy of this presentation go toftp://telepen.ftpuk.net/arc.ppt

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