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The PBE Process

The PBE Process. What is a PBE?. P reliminary B udget E stimate. University Facilities will work with you to assess your needs, determine the scope of work and create a preliminary budget estimate (PBE). How do I begin?.

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The PBE Process

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  1. The PBE Process What is a PBE?

  2. Preliminary Budget Estimate University Facilities will work with you to assess your needs, determine the scope of work and create a preliminary budget estimate (PBE)

  3. How do I begin? The Facility/Business Manager for a Department/Unit may initiate the PBE process by contacting University Facilities via email projects@drexel.edu

  4. Email to: projects@drexel.edu • Project Location • Brief Description • YourContact Information

  5. The PBE Process What happens next?

  6. PBE # assigned • Designer/Engineer assigned • Initial meeting held • Feasibility review completed • Programming & design scope developed • PBE document is prepared

  7. Which Includes… • Coordination of interior design services (FF&E) • Environmental Health and Safety (EH&S) • Outside estimators • MEP/FP • IRT • Public Safety • Housekeeping • Moving • Maintenance • And other participants as required.

  8. The PBE is sent to the requestor for approval & funding. Once funded, the project can be implemented.

  9. The PBE Process What are the results?

  10. Facilities Management Drexel University

  11. Programs • Shipping & Receiving • Campus Moves • Event Preparation • Shuttle Service / Bus Transportation • Recycling Services • Fleet & Vehicle Maintenance

  12. Campus Maintenance • Maintenance Operation / Shops • Mechanical & Operation System • Custodial Services • Ground Services • Snow & Ice Removals • Solid Waste Removals

  13. Shipping & Receiving • Shipping & Receiving receives 800 to 2,400 parcels a day • Material Deliveries Parcels, Freight, and Project Building Material • Parcels and small freight delivered daily • Freight Commercial Vehicle for Deliveries • Project Material / Deliver and Install • Delivery Process / Tack Pad Receipt System

  14. Campus Moves • Furniture or bulk material moves • Moves that are not preformed by Facilities Management: One Drexel Plaza, Creese Student Center, MacAlister Hall, Daskalakis Athletic Center, and Residence Halls (UNICCO) • Event Preparation 215 895 2520 www.drexel.edu/eventservices

  15. Shuttle Service / Transportation • Transportation Bulk Material • Package Deliveries • Off Campus Transportation • Bus Charters • Campus Bus Services • Disability Services

  16. Recycling Service • Paper • Cardboard • Toner & Printer Cartridges • Glass / Metal Cans • Furniture • Hazardous Waste Recycling

  17. Work Order System • Yardi System Inc. • Facilities Management Extension #1700 • Email facilities@drexel.edu • Facilities Management Web Page • Maintenance / Custodial Request • Union Labor (Teamsters Local 115)

  18. University Procurement215-895-2876 Fax 215-895-2877 • Joe Campbell – 215-895-2807 • Anna Griffin – 6432 • Charlene Rice – 2921 • James Davis – 6430 • Carmen Spears – 2780 • UnaMassenburg – 6433 • Michele Arias-Ramos 6431 • Kathleen Maertzig – 5847 • Debbie Rizzo – 6132

  19. Goal • To assist faculty and staff in obtaining timely, high quality products and services at the best price. • Stay in line with standards to develop leverage with manufacturers for deeper discounts.

  20. Preferred Furniture Vendors • Alpha • Bellia • Corporate Facilities Inc.(CFI) • Covington • Educational Furniture Solutions (EFS) • Pomerantz • WB Mason • Wright Line • VWR • Fisher

  21. Bid/Quote Requirement • Contact Procurement/Vendor • Orders in excess of $2,500 but less than $5,000 require 1 additional quote • Orders in excess of $5,000 require three(3) written quotes including 1 from chosen vendor. Installation charge should be indicated on quote as a separate item Exceptions • Additional quotes are not required for orders under $5,000 if using our preferred vendors • Additional quotes are not required if products are on a higher education contract (E&I, US Communities)

  22. Furniture Closeout Form • Name of vendor your order was placed with? • When did you place your order? • Was delivery of products on time? • Were you satisfied with the installation? • Would you order from this company again?

  23. Questions • ? • ? • ? • ? • ? • ? • ? • ? • ?

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