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Essential Trip Intentions Guidelines for Safe Excursions

The trip intentions are a crucial final step in trip planning that must be completed before departure. This document should include the date and time of departure, trip leader details, a list of group members, communication methods, transportation details, the latest weather forecast, and intended routes. It should also outline safety measures such as completed risk assessments and return check-in procedures. Properly documented intentions assist search parties in emergencies, ensuring the safety of all participants.

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Essential Trip Intentions Guidelines for Safe Excursions

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  1. Trip Intentions

  2. Overview • The trip intentions should be the final piece of the paperwork that is completed prior to leaving for the excursion. In the case of a school activity it should be handed in just prior to departure as to contain the most up to date information possible.

  3. What should it cover… • Date the actual date and time of departure • Trip Leader • Who is in charge of the trip (organiser) • Other instructors/supervisors/Teachers

  4. What should it cover… • Names of all group members. • This should be up to date, so that anyone who pulls out last minute is not included. • What forms of communication are on trip • Sat phone • Cell phone • Mountain radio

  5. What should it cover… • What vehicle or transport operators you are using • What the most recent weather forecast is • This should be done no later than the day before departure.

  6. What should it cover… • Description of intended route • This maybe just the direction you will travel by car • Should include most likely tramping routes etc • Possible alternative routes • Just in case plans are forced to change routes, what is a likely alternative route.

  7. What should it cover… • Have you completed RAMS? • What time is the expected to return? • Should be within around two hours. • Check in person on return • Who will you let know that you have returned safely

  8. Other • Trip intentions are generally left with someone who has experience within the area. • In NZ there is an online trip intentions website for private parties • http://www.adventuresmart.org.nz/outdoors-intentions/ • This allows people to leave intentions with outdoor authorities and complete on return using the net, it replaces the old system od using DOC offices.

  9. finally/… • The trip intentions will be the first information given to a search party if necessary and should provide them with accurate information as to locate a lost party as soon as possible.

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