VGLA/VSEP Implementation For Program Administrators

1. VGLA/VSEP Implementation For Program Administrators 2005-2006

2. Enrollments • Enrollment forms indicating planned submissions must be received at DOE by Sept. 15, 2005 • CLEARLY indicate the required information • Numbers may fluctuate throughout the school year • Used for planning and administration purposes

5. Materials Management • Manual Request Form • Numbers should be based on the number of teachers and NOT one manual per student • Manual Request Forms should be returned to the DOE by Sept. 15, 2005 • Numbers may fluctuate over the school year • Used for planning and materials management

7. Implementation • Year long administration • Collection of student work as evidence • Based on Blueprints • Use posted Blueprints from online • All materials managed by DDOT

8. VGLA Specifics • Distribute materials • Receive actual COE from submitting students • Verify use of DIS stickers throughout all COEs • Manage physical storage of COEs • Identify and maintain scoring teams • Set up scoring events • Conduct and oversee scoring events

9. VGLA Specifics • Manage online entry of scored VGLA submissions • Verify/validate scores • Resolve alerts • Record changes online to demographics • Manage audit process • Manage appeals process

10. VGLA Scoring Events • Identify scorers • Three to five member scoring teams • Content area expertise • Locations and logistics • VGLA Scoring Worksheets • Attend state provided scoring event training

11. VGLA: Reporting • Log on Information • Request score reports • Print and distribute score reports • Record changes online prior to submission of ATP • Submit ATP for VGLA • Summary reporting tied to submission of ATP

12. VSEP Specifics • Distribute materials • Receive actual Course Work Compilations (CWC) from submitting students • Verify use of DIS stickers throughout all CWCs • Manage physical storage of CWCs • Ensure proper documentation is contained in EACH VSEP CWC • Submit VSEP CWCs for scoring to the DOE • Resolve alerts, record changes, etc. • Manage appeals process

13. VSEP: Intent to Submit and Evaluation Plan Forms • MUST be approved by DOE • Submitted directly to the Division of Assessment and Reporting (See Administrator’s Manual) • Upon approval, maintain copy with DDOT until receipt of actual VSEP • Confirm Evaluation Plan is addressed in CWC

14. VSEP Submissions • Check VSEP CWC prior to shipment for scoring that it contains: • A completed and accurate Student Demographic Information Sheet (SDIS) • A SIGNED and DATED Affidavit of Student Performance • A completed Course Work Compilation Form • ALL referenced evidence containing in the CWC • Ship all materials after May 1, 2006 and prior to May 31, 2006 to DOE • Shipping instructions to be provided to DDOT

15. VSEP: Student Demographic Information Sheets (SDIS) • A SDIS will be provided prior to May 2006 • Complete the SDIS and ensure accuracy • Submit the completed SDIS inside the CWC VSEP for each student • A separate SDIS sheet is required for any and all VSEP entries. • SDIS for the same student with multiple VSEP entries (I.e. Algebra II and Biology) may be photocopied.

17. VSEP: Scoring Event • The VSEP scoring event will be conducted beginning June 2006 and ending when all VSEP entries have been scored and entered. • Each VSEP entry will be scored twice by two different VSEP scoring teams. • DDOTs should be responsive to communication from the VSEP scoring event to clarify or provide any required documentation needed during scoring. • Failure to provide necessary documentation or information may result in a VSEP entry be non-scored and assigned a score of “0”.

18. VGLA/VSEP Shipping • Shipping labels and boxes will be provided during Spring 2006 • Materials will be based on Enrollment Form information • Additional materials may be ordered directly from Questar Educational Systems • Shipping labels will be pre-printed • Further information will be provided to the DDOT

19. VSEP: Reporting • TWO Official VSEP Score Reports will be sent directly to the DDOT • DDOTs will be responsible for distributing score reports to schools/parent/students • Errors in reporting (i.e. demographics) must be resolved through the record change process • Unless special circumstances warrant, record changes will only affect data files and new student reports will NOT be reprinted or provided by DOE.

20. VGLA Audit Institute • Manage flagged audited VGLA COEs • Ensure proper documentation is included in audited COEs • Ship when notified to DOE

21. Appeals • Appeals may be generated by parents, students, school personnel, and others • The DDOT is charged with examining appeals and using established procedures. • Procedures for appeals will be contained in the Administrator’s Manual for Alternate and Alternative Testing • Provided to DDOT as soon as available

22. Authority To Proceed (ATP) Forms • ATP forms must be submitted prior to accessing summary reports online for the VGLA • VSEP summary reports will not be available from the DOE • ATP forms must be submitted AFTER all record changes have been made by the DDOT using the online system • Access to change demographic information will be denied after receipt of ATP • All changes AFTER receipt of ATP forms must be made using standard Record Change policy

23. Report Codes • Did Not Assess (DNA) • Student Data File Record Layout • Alerts • Record Change Forms

24. Questions