Army “Resumix” Workshop

1. Army “Resumix” Workshop Civilian Personnel Advisory Center and Army Community Service (ACS) U.S. Army Garrison Rock Island Arsenal Edition of May 2, 2006

2. What could be more exciting than filling out a Government Form ! ?

3. “Uncle Jon” Cook Army Community Service (ACS) Bldg 110, 1st Floor SE (309) 782-0829 cookj2 @ ria.army.mil Peggy Holvoet Civilian Personnel Advisory Center (CPAC) Bldg 102, 2nd Floor SW (309) 782-2709 holvoetp @ ria.army.mil Workshop FacilitatorsArmy Garrison Rock Island Arsenal www. riamwr. com / acsnew. htm

4. Hiring Practices: some thoughts … Private SectorFederal Government Army “Civilian Personnel On Line” (CPOL) Topic Private Sector ARMY CPOL Interviews Résumés Quantities (Numbers) Face to Face Electronic Interview 1-2 Pages; Trigger Interviews 4+ pages Electronic Applicationis the interview! $ - Money made and saved Time (How Long)

5. Workshop – Sequence (see your Skills Checklist) First, some concepts, and then Steps 1: Find CPOL; Open Builder Account 2: Write and Edit in the Builder and Supplemental Data; Send 3: Use ANSWER 4: Army Vacancy Announcements (VAn) – find and read 5: Self-Nominate using VAn 6: Research – Job Application Kit and FASCLASS Army Résumé Builder “Quick Guide” (on back)

6. E- Résumé Writing • Is like putting a message in a bottle… • The format is the bottle – it is like a container = Army Résumé Builder • Your message is your marketing pitches on why they should hire you…

7. 3 Critical Steps in Federal, Electronic Applications Like 3 dominos falling … • Treat the process like an • Interview ! 2. Convert the Federal Vacancy Announcement’s Duty Description and Qualification Blocks to “notional interview questions” 3. Answer the questions with relevant, aligned success statements –Learn “P A R S”

8. Hiring Campaign: Three (3) Target Audiences # 2 – Personnel Staffing Specialist in the regional CPOC Decision Information: Do you meet minimum qualifications – especially time?; are you a credible candidate? • #3 – Hiring Manager or Panel • Decision Information: • Are you good at the skills that will solve our problems? • What else do you bring to the job? #1 - RESUMIX Software Decision Information: Verb – Noun Sets from the Vacancy Announcement’s Duties and Qualifications: Did you write about the key skills?

9. Purposes • To improve your résumé • Understand that Federal vacancy announcements have interview questions • Practice your interview answers • Use the Army’s e-application process www. cpol. army. mil PARS Problem > Action > Results Statements Improve your career opportunities by changing the question you answer! Are you good at the skills that will solve their problems?

10. Let their problemguide you, and start your success statement Their | Past Tense Noun How  How WellProblem | Verb (What) Much Results! (#) Followed Instructions Follow instructions Operate cranes Operated cranes Measures materials Measured materials

11. #’s Numbers Make You Credible ! #’s • Scope, Resources and Results – made and savedexact; approximations; more than …; less than… • People: Number of people, amount of labor and effort • Time: Amounts - years, months, weeks time frames - percentages • Decision Information • Money • Things: supplies, square feet, buildings, vehicles, accounts, production items, services …

12. #’s Numbers Make You Credible ! #’s • Which of the two is the stronger statement? • I type I type 40 words per minute. • I’ve driven I’ve driven about 300,000 miles • I’ve taught I’ve taught classes of up to 20 students • I’ve measured materials I’ve measured materials over the last 3 years

13. Try it yourself-you be the Hiring Manager • If you owned a trucking company … • and were interviewing new truck drivers … • who would you pick from these candidates? #1: I type 25 wpm and do exact inventories. #2: I’ve driven big trucks the past 7 years. #3: I’ve driven big trucks for 18 months. I have a safe driving certificate for 50,000 accident free miles, and received a bonus last month for 10 perfect, on-time deliveries.

14. Results • Single wordssuccessfully professionally thoroughly quickly correctly completely cheerfully accurately • Short phrases (… which, …)resulted in __ saved __ bymade money by __ improved __ byenabled __ by met goals by __exceeded the set objective by __received an award for __recognized for __ What’s yours?

15. Results Oriented Success Statements enable decision makers to make decisions positively about you • Expanded PARS • SHARE(SCARE, SPARE) • Situation • Hindrance (challenge, problem) • Action • Results • Evaluation • PARS • Problem • Action • Results • Statements

16. Expanded PARS: SHARE(SCARE) • Situation • Hindrance • Action • Results • Evaluation My organization operated its own warehouse It was losing money and supplies and did not know why or how to stop the losses I started an inventory and sign out system that tracked what was on hand and what was taken, the amounts and by whom This resulted in our organization being able to track where supplies went, how much was available and how much to order This immediately saved over $600 and decrease ordering and down time by 10% every month.

17.  B L U F  Bottom Line Up Front Immediately saved over $600 and decrease ordering and down time by 10% every month when I started an inventory and sign out system that tracked what was on hand and what was taken, the amounts and by whom, resulting in our organization being able to track where supplies went, how much was available and how much to order. Saved over $600 and decrease ordering and down time by 10% every month by starting an inventory and sign out system.

18. Now – you try it! Their | Past Tense Noun How  How WellProblem | Verb (What) Much Results!TIME[then your examples] Clean work areas Follow written and verbal instructions BLUF = Bottom Line Up Front

19. Workshop Rules “Requests” • Ask questions as we go – “capture the moment” • Please try to stay with the facilitators’ pace • The workshop’s intent is to orient you to CPOL; you can go back to finish later • Practice as best you can, take notes, and seek assistance • Please be aware of the others in the class • Awareness of a range and a variety of computer skills and “comfort levels”

20. Workshop – Sequence (see your Skills Checklist) First, some concepts, and then Steps 1: Find CPOL; Open Builder Account 2: Write and Edit in the Builder and Supplemental Data; Send 3: Use ANSWER 4: Army Vacancy Announcements (VAn) – find and read 5: Self-Nominate using VAn 6: Research – Job Application Kit and FASCLASS Army Résumé Builder “Quick Guide” (on back)

21. www. cpol. army. mil

22. www. cpol. army. mil Build a Resume / View Status

23. 1st time log in“New Users” 2nd and all other times “Registered Users”

24. Registration for First – Time Users Password At least 4-somethings or more. It is case sensitive.

25. Return Users USER ID = SSN Password is ( _____ ) Forgot your Password?

26. ANSWER You can view what you sent in and your status Resume Builder Instructions You do your work on the left in the BUILDER, and then ship it to ANSWER

27. Workshop – Sequence (see your Skills Checklist) First, some concepts, and then Steps 1: Find CPOL; Open Builder Account 2: Write and Edit in the Builder and Supplemental Data; Send 3: Use ANSWER 4: Army Vacancy Announcements (VAn) – find and read 5: Self-Nominate using VAn 6: Research – Job Application Kit and FASCLASS Army Résumé Builder “Quick Guide” (on back)

28. Experience Education Additional Information # 1 # 2 • Use the Worksheet(s) • Type in MS Word and “copy & paste” into the builder • Type directly in the builder • Combination of the above # 3

29. Added to the top = Type in Chronological Order * Worksheet * Make a mistake or “out of sequence” entry:Can “cut and paste” in the block to move

30. Worksheet: Experience

32. Education Worksheet

33. Worksheet: Education

35. Add’l Info Worksheet

37. Army Résumé Builder Additional Information • Continuations from Experience • Continuations from Education • References • Quotes from awards and performance reviews • Skills you enjoy doing • Reasons to hire you • Training • Licenses • Certifications • Awards

38.  

40. You get different options depending upon your answers: • Current Army Employee • VET • Jobs Overseas

41. The Line Number in the list of Educational Levels

42. High School = Line 4 AA = Line 10 BA = Line 13

43. Supplemental Information Schedule & Type of Employment Ensure you are aligningyour answers to the Vacancy Announcement’s type! Ensure your Army Résumé Builder is aligned: • If your target Vacancy Announcement is for: • Full Time • Shift • Permanent • Temporary • Term

44. Current Army Civilian Employees = Inservice Army Eligible Army Resume Builder Supplemental Data Employment Category(ies) Veterans Reappointment Act (VRA) Disabled or Campaign Ribbon or +3 years of service Veterans Employment Opportunity Act (VEOA) [short years of service] See Appl Kit! Never Worked in the Gov’t =Non Status Eligible

46. Every time you update or submit: I am telling the truth Please investigate me

49.   

50. Tell the Truth Send to ANSWER Send to ANSWER & Yourself