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Adobe Acrobat

Adobe Acrobat. (PDF Part I). What is Acrobat. Acrobat was not designed to create content. Adobe already has many programs that will do that.

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Adobe Acrobat

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  1. Adobe Acrobat (PDF Part I)

  2. What is Acrobat • Acrobat was not designed to create content. Adobe already has many programs that will do that. • It was designed to convert existing files, from most any program, into a PDF (portable document format) which is readable regardless of whether you own the originating software package, and more importantly is usable on the Web.

  3. Acrobat’s Components • Adobe Acrobat 4.0 consists of five separate parts: • Distiller converts PostScript and Encapsulated PostScript files into a PDF format. • PDF Writer acts as a printer device turning any document that you can print into a PDF file. • Acrobat Reader (also available free off the Web) allows users to view PDF files. • Exchange is used to customize PDF files. • Capture is used for scanning images directly into a PDF file.

  4. How Does Acrobat work? • When Acrobat is installed it will ask if you want to install two special printers, the PDF Writer and the Adobe Generic PostScript Printer. • These are actually software programs that can pretend to be printers as far as your other programs are concerned. • Any program that can print can also print to a file.

  5. Acrobat Distiller • The Generic PostScript Printer will save your output as an EPS file, short for “Encapsulated PostScript”. • Once saved as a PostScript file, Distiller can then convert that to a PDF format. • It is used when lots of graphics or colors need to be converted. • Advanced graphics programs like PhotoShop and Illustrator have the capacity to save directly to a PostScript format.

  6. Distiller (continued) • Since not all programs can directly create PostScript or Encapsulated PostScript files the Generic PostScript Printer will do the conversion to EPS while looking like a printer to your program. • It should appear as a printer option from the Print or Print Properties dialog box of your other program.

  7. Using Distiller • Once you've created either a PostScript or an EPS file, you will use Distiller to convert that file into a PDF file. • Launch Distiller. • You’ll be asked for a filename. • Browse to that particular file • Double-click on the appropriate file and Distiller will do the conversion. NOTE: These extra steps slow down the process, so should be used only for graphically rich documents that use many colors or graphic elements. Once you have converted this file through Distiller you then have a standard PDF file, which can be delivered on the Web.

  8. PDF Writer • PDF Writer is optimized for text documents and simple graphics. It is very fast, very easy and for standard documents is quite sufficient. • First, Save your file in the program in which it was originally created (just to be safe). • To create a PDF, click on File, then Print, and select “PDF Writer” as your printer -- it will be listed as one of your available printers. • You will be prompted to name this file as well, and it will automatically be given a .pdf extension.

  9. Acrobat Reader • Once a PDF file is created it can then be accessed using Acrobat Reader. • Even if you don’t own the full Acrobat program, you can download a free copy of Reader from Adobe. • Once downloaded you can install the reader into the browser of your choice. • The browser will access Reader whenever a link points to a file that ending in .PDF.

  10. More about Reader... • Once the Reader is accessed, it will end up in the browser window and provide functionality separately from the browser. • The plug-in has features to: • search • print • page forward and backward, and • set the zoom level.

  11. Acrobat Reader’s Toolbars • There are two toolbars running along the top and bottom of the file. • The TOP toolbar: • Red “A” takes you to Adobe’s site on the Web. • Print the file • Save the file • Copy • “The Hand” to grab and move • Zoom • Text Select (to combine with “Copy”) • Forward and Backward within the document • Three magnification settings (Actual size, fit in window, fit width) • Search the entire document

  12. Toolbars (continued) • The BOTTOM toolbar: • Adjust magnification (simply write over the magnification written in the box). • Select the page (#) to be viewed. • The total number of pages within the document. NOTE: There are “bookmark” and “post it note” options which may NOT be included in most .PDF files you will view.

  13. Important Tips to Help YouRetain Background Colors/Images When you convert Word and HTML documents to PDF, the background color is often lost. Here are two secrets to creating and retaining background colors/images on your documents: • In WORD: You can create a text box which covers the entire background of the document, then set your text and images inside. The text box and its properties will remain when converted to a PDF file. • HTML: To preserve an HTML document’s background, open the HTML file WITHIN Acrobat, save it as a PDF there.

  14. Modifying PDF Files usingAcrobat Exchange • Exchange is not used to create new PDF files, but rather modify existing PDF files. • Modifications may include: • adding or subtracting existing pages • adding notes • cropping a page, or • creating links to both within the document and the rest of the Internet

  15. Using Exchange • Launch the Adobe Acrobat program • Open an existing PDF file by selecting "File/Open" pointing to the PDF file you wish to modify.

  16. How Docs Open by Default • The normal opening is one page on the screen with the magnification set to fit the entire page. • It is possible by default to have the page open within the browser or even within the entire screen. • Modify how the user sees your files through the following steps:

  17. Default Opening • Select "File/Document Info/Open" and respond to the dialog box. • This dialog box allows you to • open just the document, or • the document and bookmarks, or • the document and thumbnails, • set magnification, and • determine which page to start with if it is a multi-page document.

  18. More about the Default... • Other features include opening the window within the browser centered on the screen or to open in full-screen mode. • If you open in full-screen mode be certain to keep the menu bar toolbar and window controls visible since it can be uncomfortable for user to have their screen taken over by this document with no obvious means to close the document.

  19. Rotating Pages • You may rotate a PDF document 90 degrees. • Individual pages can be rotated so that charts and graphs that are better displayed in the landscape mode. • This is achieved by selecting "Document/Rotate page" and then either counter-clockwise or clockwise.

  20. Inserting Pages • To insert pages from another existing document into the current document, select "Document/Insert pages" and select the document to be inserted. • The entire document will be inserted at this point. If you wish to insert select pages, you must first “extract” them. • The extraction process is achieved by selecting "Document/Extract pages" and then the page numbers that you want extracted from the current document.

  21. Creating Thumbnails • Show thumbnails by clicking on “Window” and “Show Thumbnails” • Thumbnails can be added by right clicking on the first blank Thumbnail and selecting "Create all thumbnails” • Acrobat will scan the entire document and create a small image of each page. • The thumbnails can be removed by selecting “Delete all Thumbnails”.

  22. Post-it Notes • To add a note select "Note" icon on the vertical toolbar and drag the mouse across the space where you wish the note to appear. • A box will be created allowing you to enter in new information. • To close a note click on the upper left corner of the note.

  23. Post-it Notes (continued) • It is possible to re-size a note by dragging the lower right corner to the desired size and next time it is opened it will assume this size. • You can change the color of a note or the shape of the post-it by selecting the note (the icon itself) and right-clicking your mouse. Choose “properties” and change the options as you desire.

  24. Modifying TEXT in your PDF While it is easy to modify the text within a post-it note, modifying text within the PDF document itself is much more restricted. Each line of text exists as its own separate entity. You can modifying one line after another but don't expect the text to wrap the way you are used to in word processors. What this means is that text should be replaced with approximately the same amount of text (avoid adding whole paragraphs where a single line existed before).

  25. Bookmarks • Bookmarks can be added within a PDF document to facilitate quick location of specific portions of that document. • To create a bookmark: • Go to the page and zoom in on the location you wish to add the bookmark • Select “Show Bookmarks” from the “Window” menu

  26. Bookmarks (continued) • Either click on the “New Bookmark” icon within the Bookmark palette menu, or choose “Create New Bookmark” from Bookmarks palette pop-up menu. • A new bookmarks appears to left of the document, and is named “Untitled”. • Name the bookmark (a description of the page, or the topic you’ve marked would be most logical). • Press “Return” and bookmark is complete.

  27. Creating Hyperlinks • Link exist on a separate layer from the document and are basically boxes placed anywhere you want over any text or any graphics • Click on the “links” tool on the vertical toolbar. • Drag the mouse over top the text or graphics from which you want to create a link. • Once you've placed a box, you must edit the properties of that link.

  28. Hyperlinks (continued) • To edit the properties, choose link from the tools menu, double-click on the existing link and modify the properties dialog box as required. • The most likely modification that you will make is to the second half of the dialog box that says "Type" of link. • The default is "Go to view" which will take you to another zoom level on this or another page within the document.

  29. Hyperlinks (continued) • An alternative to "Go to view" is "World Wide Web link”. • When you select the “World Wide Web” link an additional dialog box appears prompting for the URL of the Web destination. • Once you've typed the URL, and confirmed the action, the area of the page covered by this box now becomes a hypertext link. (This area may include text, graphics, or both).

  30. Hyperlinks (continued) • Since the “link” box you have drawn around an image or text exists on a separate layer it will not automatically color and underline the text or place a border around a graphic. If you desire any of those effects you must implement those through other programs.

  31. Assignment The assignment for today is to create a sample order form utilizing a program such as Microsoft Word. Creativity counts and the form should somehow tie into the theme of your site. Once you've created this file in your word processor you will need to come to campus and print it using PDF Writer (unless you have the full Acrobat program at home. If you own Acrobat, you may use any software program to create your form, such as PageMaker, which enables you to print to PDF Writer). Once you've printed the file in PDF Writer and saved it as a PDF you should then upload the file and post as another link, called PDF I, from your frame set. If you wish to place hyperlinks on the page you just created, that's fine and probably worth the practice, but not a requirement of this assignment.

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