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Effective Cost Sharing Strategies for MIT Administrators

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Join us for an informative session on Sponsored Project Administration (SPA) designed for MIT administrators. This training will enhance your understanding of the MIT cost-sharing process, empowering you to identify essential documents throughout proposal to award phases. You’ll learn to set up efficient tracking methods for cost-sharing documents and utilize practical tools for planning and tracking. Gain insights from MIT experts and access vital resources to streamline your project administration and reporting efforts.

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Effective Cost Sharing Strategies for MIT Administrators

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Presentation Transcript

  1. Day Four – Afternoon Session Sponsored Projects Administration (SPA): a program for MIT administrators Strategies and Tools for Tracking and Reporting Cost Share 1:00 – 2:00 p.m. Tuesday May 17, 2011 W20-201 (Second Floor of Student Center) Jennie Leith Program Coordinator MIT Department of Aeronautics and Astronautics Partnership for AiR Transportation Noise & Emissions Reduction (PARTNER) A Center of Excellence sponsored by FAA, NASA, DOD, EPA, and Transport Canada Sponsored Project Administration (SPA)

  2. What you can learn today… At the conclusion of today’s training, you will be able to: • Identify and understand MIT documents needed at key steps of the MIT cost sharing process, from proposal phase to award setup and post-award • Set up a tracking method to easily locate any cost-sharing document that auditors may request • Use tools to help plan and track cost share

  3. Getting Started: May 2004(with a little help from my friends at OSP)

  4. Tools – Post-Award Cost Share Tracking (June 2004)

  5. Pre-Award “Proposal Phase” Cost Sharing Template

  6. Pre-Award Cost Sharing Template (page 1 of 2)

  7. Pre-Award Cost Sharing Template (page 2 of 2)

  8. Post-Award “Award Phase” Cost Sharing Template

  9. Post-Award Cost Sharing Template

  10. Post-Award Cost Sharing Template (close-up: top of page)

  11. Post-Award Cost Sharing Template (close-up: bottom of page)

  12. Cost Sharing Change Form

  13. Cost Sharing Change Form

  14. Cost Sharing Change Form

  15. Cost Sharing Change Form

  16. Cost Sharing Change Form

  17. Cost Sharing Change Form

  18. Cost Sharing Change Form

  19. Tools – Cost Sharing Change Form Estimator

  20. Tools – AY Faculty Effort Estimator

  21. Tools – Proposal Phase Tuition Subsidy Estimator

  22. Tools – Post-Award Tuition Subsidy Calculator

  23. Tools – Post-Award Cost Share Tracking (May 2011)

  24. Tools – Post-Award Cost Share Tracking (May 2011)

  25. Tools – Watching Cost Share vs Expenses (May 2011)

  26. If you don’t get it in writing, it didn’t happen!

  27. Cost Sharing Questions & Queries • MIT experts: • Pat Greer, Associate DirectorOffice of Sponsored Programs (OSP) • Jean Dzengeleski, Special Projects DirectorOffice of the Provost • Marilyn Smith, Special Projects DirectorOffice of the Provost (?) • Reference materials • MIT OSP website • Federal OMB website • Training: • Sponsored Projects Administration (SPA) – Day 4 • Post-Award Process: “Project Administration and Reporting” • Questions?

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