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Writing Effective Job Descriptions

Writing clear and effective job descriptions is crucial for any organization, regardless of size. A well-crafted job description outlines the essential functions, responsibilities, and qualifications needed for a position, providing clarity for both employers and potential hires. It helps mitigate misunderstandings about job roles and prevents employees from refusing tasks that fall outside their perceived duties. Essential components include job title, purpose statement, duties, relationships within the company, qualifications, job location, and salary range. A good job description enhances recruitment and lays the groundwork for employee accountability and performance.

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Writing Effective Job Descriptions

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  1. Writing Effective Job Descriptions

  2. Why Write Job Descriptions • A job description describes the major areas of an employee's job or position. • Provides guidance for hiring no matter how big your company gets • A well-written, practical job description will help you avoid hearing a refusal to carry out a relevant assignment because "it isn't in my job description."

  3. What Good Job Descriptions Have • Begin with a careful analysis of the important facts about a job such as the following: • individual tasks involved • methods used to complete the tasks • purpose and responsibilities of the job • relationship of the job to other jobs • qualifications needed for the job. • Here is an example of a really good one

  4. What Good Job Descriptions Have Continued Must Have May Have Depending on Situation • Job Title • Job Objective or Overall Purpose Statement - summary designed to orient the reader to the general nature, level, purpose, and objective of the job. • List of Duties or Tasks Performed - The list contains an item by item list of principal duties, continuing responsibilities, and accountability of the occupant of the position. • Description of Relationships and Roles the occupant of the position holds within the company. • Job Specifications, Standards and Requirements - The minimum amount of qualifications needed to perform the essential functions of the job. • Job Location • Equipment to be used in the performance of the job. • Collective Bargaining Agreements- Agreements and terms that relate to job functions. • Salary Range - Range of pay for the position.

  5. Example of a Good and Bad Job Description for an Office Manager Bad- Is the office manager stuck: Good- Or is the office manager: "routinely ordering office supplies for the company and keeping the storage closet well stocked " developing and implementing a system of ordering office supplies that promotes cost savings and efficiency within the organization?"

  6. For help visit these sites http://www.sba.gov/smallbusinessplanner/manage/manageemployees/SERV_JOBDESC.html This one above you must go to and read the last bit of it telling how to word your job description.

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