regional training sessions spring 2009 administration

1. Regional Training Sessions Spring 2009 Administration

3. OSBE Update Assessment and IELA scheduled to move to the SDE on July 1, 2009 Unique Student Identifiers Longitudinal Data System Revised Racial and Ethnic Coding- 2010 Fall registration issue for your schools Thank you for continually improving test administration and data quality. We need your help with Not Tested codes

4. Spring 2009 Administration April 13th � May 8th, 2009 Makeups allowed May 11th � 15th, 2009 Reading, Language Usage, and Mathematics at grades 3 � 8, 10, and Retest Science at grades 5, 7, and 10 NCLB (Part 1) � All tests have 50 � 60 multiple choice questions Extender (Part 2) � Based on student�s NCLB score, student will receive up to 15 additional questions No time limit � plan for 90 minutes to complete both parts of the test Practice Tests and Tutorials are currently available.

5. NEW for Spring 2009 10th Graders who passed in the Fall Students in grade 10 who passed Reading, Language Usage, and/or Mathematics in Fall 2008 do not need to take those subjects in Spring 2009. ALL grade 10 students must take the Science test in Spring 2009. Students in grade 10 will take both the NCLB and the Extender parts. Audio Online Updates Audio Available for Language Usage No human readers are allowed. Stop/Start Feature Audio Available for Extender Students taking audio online will have two parts (NCLB and Extender). Districts are required to administer the Extender to all students.

6. NEW for Spring 2009 (cont.) Audio CDs Provided in addition to Paper, Large Print, and Braille materials for those students who require a read aloud administration in addition to accommodated materials Available for Mathematics, Language Usage, and Science No human readers are allowed. Extender for Accommodated Versions Districts are required to administer the Extender to all students Same accommodated version as NCLB materials; however all Braille Extender materials are contracted Updated Coding New codes have been added to the Student Editor and Student Enrollment File (SEF) to account for additional accommodations options.

7. NEW for Spring 2009 (cont.) Student Enrollment File (SEF) Downloads District level only Available 4 pm to 9 pm Mountain time SEF Upload Changes Errors no longer generated for blank rows Excel 2007 (.xlsx) files accepted SEF/Student Editor Field Updates Accommodation 1 Field (Language Usage, Math, Science) Coding for students who use paper, LP, or Braille with Audio CDs Accommodation 3 Field (All subjects) Word-for-word dictionary for Limited English Proficient (LEP) students with an English Learning Plan (ELP) only State ID field � 9 digits, numeric only (not required)

8. NEW for Spring 2009 (cont.) 4 Levels of Management Tools Access Test Administrator Level One username/password per school for each grade and subject Access limited to Monitor Status, Student Status Spreadsheets, View Results Student Immediate Score Screen Default is ON Turn immediate scores off District/School decision District/School level access Settings link in Management Tools Audit Spreadsheet Updates Immediate scores on spreadsheet (View results file still available.) District/school/teacher level access Alternate Assessment column added

9. NEW for Spring 2009 (cont.) Monitor Status Updates Reactivation Teachers no longer have access to reactivation District/School level access only New and colorful icons Audio column added to Student Status Spreadsheet Class Rosters Finding students in a roster Ability to search by Local or State ID

11. Roles and Responsibilities � Technology Coordinator Configure student computers to support testing Update all student computers with new release of testing engine (CAL 5.6/LCS 4.6) Release date March 23rd, 2009 Automatic update when students log in after March 23rd (depending on administrator setups � see handout) LCS users will have to uninstall and install new release LCS is an option, not required Audio Configurations Decide which computers will be used for testing these students Configure computers for Audio (see handout) Computers configured for Audio CAN be used for all students (not just students needing Audio) The Cepstral David voice and the CAL testing engine need to be downloaded locally to the computer(s) that will be used for audio.

12. Roles and Responsibilities � District/School Test Coordinator Update district and school contacts Update the information in Management Tools/Administrative Tools/Update Contact info District Test Coordinator and Technology Coordinator will receive email notifications of the status of SEF processing Email these updates to the ISAT Project Team

13. Manage all usernames and passwords within the testing system DTC/STC decision on levels of access in schools New for Spring: Test Administrator Account One username/password per school for each grade and subject Can Monitor Status Can View Student Status Spreadsheet Can View Results Can�t Reactivate Can�t Print Tickets Can�t Access Class Rosters Roles and Responsibilities � DTC/STC (cont.)

14. Roles and Responsibilities � DTC/STC (cont.) Verify and edit all student data Management Tools available March 9th Student information from Fall 2008 currently exists in the Student Editor with the exception of accommodation and not tested codes (including Audio codes). Districts may choose to upload new Student Enrollment File (SEF). Reminder: Uploading a new SEF will update current student data and add new students. Removing students from the SEF and uploading the new SEF will not remove/delete a student. Districts may choose to edit existing data through Student Editor. Districts can exit students by submitting an updated SEF or can exit students manually (by subject) in Student Editor.

15. Roles and Responsibilities � DTC/STC (cont.) Tickets will be available beginning March 30th Print Test Session Tickets Tickets for new students � immediate availability Students coded Exited, Alt. Assessment, or with Accommodated Materials � tickets will not print Students using Audio Online will have an audio indicator on the Test Session Tickets Tickets are used for one subject only. Students taking multiple subjects will need multiple Test Session Tickets. Monitor all testing; ensure test security

16. Roles and Responsibilities � Teacher/Proctor Administer Student Tutorials and Practice Tests prior to testing Print student Test Session Tickets for only their students (with DTC/STC approval) Ensure students have correct Test Session Tickets for each test Students using Audio Online MUST have an Audio ticket before logging into the test Communicate a sense of responsibility and test security to students

17. Roles and Responsibilities � Teacher/Proctor (cont.) Monitor all students during testing Identify any testing irregularities and report to STC Use Audit Spreadsheet to verify all students have tested Updated nightly and provides status of all students View immediate scores View Results (PDF and Excel) Audit Spreadsheet

18. Prepare for Testing Coordinator/Administrator Tutorial Provides information to all administrators who are involved with ISAT Test Administration Manual Spring 2009 TAM posted March 9th on the ISAT Website Provides information for test preparation and teacher directions for testing day Should be reviewed prior to testing to ensure a better understanding of processes Should be reviewed by all administration involved in ISAT testing

19. Prepare for Testing (cont.) Parent Brochures English and Spanish versions (PDF) will be posted on OSBE Website March 30th New for Spring: Printed versions (English only) to be delivered to districts after testing on or before June 12th Districts are required to distribute brochures to all parents in grades 3 � 8, 10 Delivery date and method of delivery are district decisions

20. Prepare for Testing (cont.) Student Tutorials and Practice Tests Grades 3 � 8 and 10 are currently available. Audio is currently available. Students with an audio accommodation should practice listening to the Cepstral David voice by using the Practice Tests. Practice with testing tools. Teachers/Proctors should discuss test procedures with students. Test Session Tickets - test security NCLB (Part 1) allows students to move/skip questions. Extender (Part 2) requires student to answer a question before moving to next question.

21. Prepare for Testing (cont.) Student Tutorials and Practice Tests Teachers/Proctors should discuss test procedures with students Students should review final �Review Page� to confirm all answers are complete Review page: Green checkmarks indicate �question answered� - NOT a correct answer Shaded gray questions � those questions students may not review (math only)

22. ISAT Management Tools ISAT Management Tools User Level Access (see handout) New students can be added at any time; ticket will be available immediately. No updating is necessary for 9th, 10th*, 11th, or 12th graders (do not mark as exited, not tested, etc.) *10th graders who tested in Fall 2008 and are NOT retesting Reading, Language Usage, or Mathematics Edits are allowed through the end of the testing window (May 15th). No Student Enrollment Files will be processed after 12 pm Mountain time on May 15th. Once students begin testing, the grade and/or audio code cannot be changed through SEF upload or Student Editor. Prepare for Testing (cont.)

23. Prepare for Testing (cont.) Student Test Session Tickets Teachers/Proctors may print tickets for their students only A Test Session Ticket is required for each part of a test Part 1 � NCLB Part 2 � Extender Students taking multiple subjects will need multiple Test Session Tickets Test Session Tickets are live, secure materials and must be distributed and collected as such

24. Prepare for Testing (cont.) Student Test Session Tickets Students can move to Part 2 without using second ticket The last page of Part 1 has option of continuing into Part 2. If student clicks �Continue�, the test will move into Part 2 (Extender) and the student will not need the second ticket. If student clicks �Exit� the Part will close and the student will need the Part 2 Ticket to log into the Extender. Administrators must plan! DRC/OSBE recommendation: Print both Part 1 and 2 tickets. Administrators should distribute ONLY Part 1 tickets to students, holding Part 2 until (if) needed. (Assuming students will attempt to complete NCLB and Extender sections at one time.)

25. Prepare for Testing (cont.) Student Test Session Tickets Tickets can be imported and printed on labels, card stock, etc. Tickets will be available to print beginning March 30th.

26. Accommodated Version � Audio Online Audio Online Available for Mathematics, Language Usage, and Science No human readers are allowed. Reading � no audio online, no human readers allowed Reminder: Technology Coordinators, preparing computers to use the Audio Online accommodation will require additional setup prior to testing (see handout). New for Spring: Speak function will have start/stop function within test question. New for Spring: Extender available for Audio Online. Districts are required to administer the Extender set to all students.

27. Accommodated Materials Accommodated paper materials are available for those students whose IEP requires an assessment that is not presented on a computer Large Print, Braille, and Paper versions are available Braille levels � 17 levels for Reading and Language Usage; Nemeth (Contracted) for Mathematics and Science New for Spring: Audio CDs Available for Mathematics, Language Usage, and Science Provided in addition to Paper, Large Print, and Braille materials for those students who require a read aloud administration in addition to accommodated materials Extender New for Spring: Districts are required to administer the Extender set to all students Same accommodated version as NCLB materials; however, all Braille Extender materials are Contracted NCLB materials must be returned on April 24th in order to receive targeted Extender materials If NCLB materials are not returned on April 24th, student will receive on-grade Extender materials

28. Accommodated Materials (cont.) Ordering Materials � Deadline was February 20th If you need materials for new students after February 20th, follow the steps below. Note: Only Contracted Braille (no levels) will be available to order after February 20th Step 1: Email ALL of the following information to the ISAT Project Team (ISAT@datarecognitioncorp.com) ASAP: District Number School Number Student Name Student ID Student Grade Subject(s) Type of Material Needed (Paper, Large Print, Braille, Audio CD) Audio CDs can be ordered in addition to any other type of material: Paper, Large Print, or Braille

29. Accommodated Materials (cont.) Step 2: Identify the accommodated materials needed for each student in the Student Editor. Students using accommodated materials must be manually entered or uploaded into Student Editor no later than March 30th. The accommodation codes MUST be entered into the Student Editor by April 24th for those materials returned on April 24th. The accommodation codes must be entered into the Student Editor by May 15th for those materials returned after April 24th. If you order for new students before April 10th, you will receive NCLB materials only in your initial shipment, and will receive Extender materials on May 6th. If you order for new students after April 10th, you will receive NCLB and on-grade Extender materials in one shipment. No orders will be accepted after May 8th.

30. Accommodated Materials (cont.) Accommodation codes from Fall 2008 have been removed from the Student Editor. Be sure to code students accordingly for Spring 2009! Precode labels containing student name and demographic information will be shipped with your order.� Any changes made to this data in the ISAT Student Editor before May 15th will be reflected on the score reports and data files. Schools are responsible for transcribing student responses to answer document if necessary.

31. Accommodated Materials (cont.) New for Spring: Shipping/Receiving Materials Two return shipping deadlines April 24th for NCLB materials in order to receive targeted Extender materials May 15th for all remaining materials Material pickups are pre-scheduled on above dates � no longer need to call DRC to schedule pickups Materials must be ready for UPS by 8:00 AM (local time) on pickup days.

32. Idaho Alternate Assessment New Tasks for Test Coordinators 2009 Include all students who will be taking the Idaho Alternate Assessment in the March 30th SEF upload, verify coding for IAA in Student Editor (no tickets) Receive shipment of IAA materials Work with Special Ed Director to distribute and collect materials Return materials on the SDE timeline http://sdestatic.sde.idaho.gov/alternateassessment/ http://itcnew.idahotc.com/dnn/iaa/Documents/tabid/249/Default.aspx

33. Test Security Test Security guidelines � Test Coordinator�s Guide to State and Federal Assessments: http://www.boardofed.idaho.gov/saa/documents/TC_Updates/2008/TC_GuidewithISAT_rev-0109.pdf All Administrators, Teachers and Proctors must complete the Test Security Agreement (found in TAM) prior to each administration. Completed agreements are to be filed in district office for 2 years.

34. Test Security (cont.) All Test Session Tickets, Math Reference Sheets, periodic tables, and scratch paper are secure materials and must be collected after testing is completed. �Pause Test� function � used for brief emergencies (restroom break) Inactivity for longer than 15 minutes during testing will cause the system to log off the test. Teachers/Proctors are not allowed to login students without students being in the room to verify attendance If student becomes locked out of the system after multiple login attempts: Close out of the ISAT student application Reopen ISAT student application Log in using same Test Session Ticket

35. Test Administration NCLB Part 1 Reading/Language Usage/Science - may go back to previous questions 3rd and 4th grade Mathematics - may go back to previous questions 5th � 8th, 10th grade, Retest Mathematics - limitations on returning to questions Non-calculator questions are presented first. Student must answer these questions before moving to calculator questions. Student may not return to non-calculator questions. Reading layout � Student may choose to see one question, all questions or no questions with the passage. The default will be one question with passage.

36. Test Administration (cont.) Extender Part 2 Based on student�s NCLB score, student will receive up to 15 additional questions Student must answer the question before going to the next question. Reading/Language Usage/Science - may go back to previous questions Mathematics - limitations on returning to questions For the lower performing (3rd or 4th grade levels) students, those questions will be the calculator questions For the higher performing (5th grade and above) students, those questions will be the non-calculator questions

37. Test Administration (cont.) Mathematics - limitations on returning to questions When the student reaches the end of these restricted areas they will see a similar warning before they are able to go to the next question At this point the student may choose to return to the question for further review or move on to the next question. Once the student moves on to the next question the restricted question is no longer available for review. The restricted question will be shaded gray in the status bar in the top left corner.

38. Test Administration (cont.) Monitor Status and Reactivations Students can log back in using same Test Session Ticket within 90 minutes of initial login. Fire Drill, emergency, power outage All students must complete a test within one school day. Under no circumstances should a test be started unless there is enough time to complete it. Additional time must be given as an extension of the same testing period, not at a different time (unless required by a student�s IEP). Teachers/Proctors must confirm online audio is available for those identified students and students have the correct ticket PRIOR to testing. OSBE will not allow a student�s test to be reset if audio was not made available or if the incorrect ticket was used.

39. Test Administration (cont.) Monitor Status and Reactivations A test may be reactivated during the school day with approval from the School Test Coordinator (no OSBE approval needed). If a student leaves the computer lab/classroom during a test, that student must be monitored by an adult until the student returns to the lab to continue testing. If for any reason a test should be reactivated the next day, the DTC must obtain OSBE approval. Approval may be obtained ahead of time. The School or District Test Coordinator must contact the Accountability Office of OSBE prior to the reactivation: Phone: 208-332-1590 Email: accountability@osbe.idaho.gov Form for Reactivation to provide to OSBE when submitting request via email: http://www.boardofed.idaho.gov/saa/documents/District_Reactivation_Form.xls

40. Test Administration (cont.) Reactivations

41. Post Test Student Invalidations Possible reasons for invalidations are found in the Test Coordinator�s Guide to State and Federal Assessments The school principal must determine if test should be invalidated Invalidations are made in the Student Editor by subject

42. Post Test (cont.) Student Invalidations Coding under �Testing� in Student Editor

43. Post Test (cont.) Not Tested Codes Students who are unable to test due to absence, medical reasons, parent refusal, student refusal, or suspension must be coded in the ISAT system. Same location as invalidations Not Tested Codes are required for all students who are unable to test.

44. Post Test (cont.) Data Clean Up District Test Coordinators need to be sure that ALL data in the system is clean before the end of the testing window, May 15th. Fill out and fax in the District Test Coordinator�s Checklist to OSBE: http://www.boardofed.idaho.gov/saa/documents/ISAT-DataCleanUpChecklist_rev-1208.pdf This final check will eliminate errors that have occurred in the past and will ensure correct reporting for your districts and schools.

45. Post Test (cont.) Immediate scores for students � after completion of Part 2 The score reported will be the NCLB score Retesters will receive an immediate score after completion of Part 1, as the Retest has only one part. This page can not be printed. These scores are to be considered preliminary. New for Spring: Immediate score screen can be turned off by DTC/STC. This is a district and/or school decision and must be communicated prior to testing. Default: ON

46. Post Test (cont.) Immediate results available New for Spring: Audit Spreadsheet (Excel format only) includes all scores and can be used to download scores for all students. Note: Audit Spreadsheet has a key to the reporting categories. Available in PDF or MS Excel These rosters can be printed. These scores are to be considered preliminary.

47. Post Test (cont.) Immediate Preliminary Student Report Template Preliminary reports available to send home to parents Template and instructions will be posted on OSBE and ISAT websites One report for each subject

48. Post Test (cont.) Final Score Reports Individual Student Reports NCLB Report NCLB plus Extender Report Growth Report (no Fall/Spring growth � NA will appear on report) NCLB requires the NCLB Report to be sent to all parents NCLB Report may be sent home along with the Parent Brochure Final Score Reports available - June 12th

49. Important Dates March 9th: Spring 2009 TAM available March 23th: Release of new CAL testing engine & LCS March 30th: Test Session Tickets available March 30th: Spring 2009 Parent Brochures (English and Spanish) posted to OSBE website March 30th: Recommended deadline for all student data to be uploaded April 13th � May 8th: Spring 2009 testing window May 11th � May 15th: Makeup window May 15th: Deadline for updating all student data No Student Enrollment Files will be processed after 12 pm Mountain time on May 15th. June 12th: Release of final Spring scores/data

50. Future Testing Windows Summer Retest Administration* July 6 � July 31, 2009 Retest only (11th and 12th graders) Fall Administration* September 14 � October 23, 2009 Retest only (11th and 12th graders) Winter Retest Administration* December 7, 2009 � January 22, 2010 Retest only (11th and 12th graders) * To be determined by OSBE.

51. ISAT Contact Information Toll Free: 866-572-2050 Email: ISAT@datarecognitioncorp.com http://isat.caltesting.org/

52. Questions