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Managing Reporting and Cost Statements in International Project Management

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This document outlines essential management issues related to the reporting and cost statements for the second reporting period under the International Management project. Key deadlines, project planning, and compilation timelines are specified, with an emphasis on the need for timely submissions from partners. Despite challenges such as late notifications and incomplete items, an extension on the EU deadline has been granted. Strategies for effective communication and planning for the final report submissions from the Gothenburg conference are also detailed, ensuring all team members are aligned.

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Managing Reporting and Cost Statements in International Project Management

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  1. Management issues Adriaan Nuijten Buck Consultants International

  2. Management issues • Reporting and cost statements second period • Project planning

  3. Reporting and cost statements • Deadline = deadline (surely for the Commission) • 45 days after end of period • BCI needs some weeks compilation time • BCI apologises for late notification

  4. Reporting and cost statements (2) • Bad news: BCI still has not all items; more than two weeks after the deadline

  5. Reporting and cost statements (3) • Good news: we received an extension of the EU deadline • Next time, please observe: • plan enough time for this in the weeks after the reporting period ends • timely response is needed even if partner had a marginal role in project • send paper C-forms by secured mail / courier • inform us in time when you cannot make it!

  6. Reporting and cost statements (3) • Planning of last reporting period; two options: • Reporting immediately after Gothenburg; project deadline mid August • Extension until end September can be requested • Proposal: no extension needed • Deadline for input 15 July; • Paper C-forms 1st August.

  7. Planning of the last half year of STEPs • WP5 finalised by end March • Leuven meeting to discuss Gothenburg conference and Final Reporting • 18 May • WP6/7/8 partners and WP leaders • Additional travel budget available • Reporting (WP6) • Starts as soon as possible

  8. WP6: Final reports kickoff Adriaan Nuijten Buck Consultants International

  9. STEPs Final reports • For Gothenburg conference: Main outcomes, conclusions and recommendations • Non-official • 10-20 pages • Professionally designed, brochure-like • Design also to be used for EU report covers and conference advertisements Official reports for Commission

  10. STEPs Final reports (2) • Official EU Reports (after conference) • Publishable final report 1 Project execution 2 Dissemination and use • Final plan for using and disseminating the knowledge • Final management report • Final report on the distribution of the Community’s contribution

  11. STEPs Final reports (3) • Partners in WP • BCI (leading) and KUL-SADL • Starts in April • BCI and KUL meet early April • Texts ‘Gothenburg report’ • to be ready in draft for Leuven Meeting • finalised in May • EU reports • Part of reporting on last phase • After Gothenburg conference

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