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Applying for Financial Aid 2011-2012

Applying for Financial Aid 2011-2012

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Applying for Financial Aid 2011-2012

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  1. Applying for Financial Aid 2011-2012

  2. Sponsored by:Presented by: 2

  3. What Will You Learn Today? • Types and sources of financial aid • Required financial aid application forms • How to complete the Free Application for Federal Student Aid (FAFSA) and the Cal Grant GPA Verification Form • Answers to your individual questions

  4. Gift Aid - Grants or scholarships that do not need to be repaid Work - Money earned by the student as payment for a job on or off campus Loans - Borrowed money to be paid back, usually with interest Types of Financial Aid

  5. Federal government State government Colleges and universities Private agencies, companies, foundations, and parents’ employers Sources of Financial Aid

  6. Cal Grant A Entitlement Awards – for high school seniors and recent high school grads with a Grade Point Average (GPA) of at least 3.0, family income and assets below the state ceilings, who demonstrate financial need Cal Grant B Entitlement Awards – for high school seniors and recent high school grads with a GPA of at least 2.0, who come from disadvantaged or low income families, whose family income and assets are below the state ceilings, and who demonstrate financial need Cal Grant C Awards - for students from low income families pursuing vocational programs of study Cal Grants

  7. To be eligible for a Cal Grant, the student must also: be a U.S. citizen or eligible noncitizen be a California resident attend an accredited California college or university in at least half-time in 2011-12 Eligibility for Cal Grants

  8. parents have been legal residents of California for one year immediately prior to September 20, 2011, or student has lived in California with other legal California residents, other than parents, for two years immediately prior to September 20, 2011, or parents who are active duty military, stationed in California at the time the student enrolls in college, or parents’ military home of record is California Residency and Cal Grant Eligibility for 2011-2012 • If unmarried and under 18 years of age, the student will be considered a legal resident of California if: • If married or 18 years of age or older, the student establishes his/her own residence status. The student must be a legal resident of California for one year prior to September 20, 2011

  9. Check with your high school or college counselor for more details on how to file the Cal Grant GPA Verification Form 2011-2012 Cal Grant Application Requirements • By March 2, 2011, complete and submit: Free Application for Federal Student Aid (FAFSA) Cal Grant GPA Verification Form

  10. California Chafee Grant • The California Chafee Grant program provides up to $5,000 annually to current and former foster youth for college or vocational training at any accredited college in the U.S. based on available funding • To be eligible, foster youth must have been in California foster care on their 16th birthday and not have reached their 22nd birthday before July 1, 2011 • Foster youth are encouraged to apply during their senior year of high school • To apply, the foster youth must complete: • 2011-2012 FAFSA • California Chafee Grant Program Application To learn more about the Chafee Grant, go to:

  11. FAFSA Types of Applications • Cal Grant GPA Verification Form • Other applications or forms as required by the college such as: • CSS/Financial Aid PROFILE • Institutional Scholarship and/or • Financial Aid Application • 2010 federal tax returns (along with all schedules and W-2s) or other income documentation

  12. File early, but no later than March 2, 2011 Use estimated 2010 income information if taxes are not complete at time of FAFSA submission Student and at least one parent whose information is reported must complete and sign the FAFSA FAFSA Information & Tips

  13. FAFSA on the Web • Internet application used by students and parents to complete electronic FAFSA at: • Sophisticated on-line edits and skip logic so that errors are less likely to be made • On-line help is available for each question • Student and one custodial parent should get a federal PIN at: •

  14. PIN (Personal Identification Number) serves as the electronic signature on ED documents Both student and one parent need PINs to sign the FAFSA electronically May be used to: Check on FAFSA status Verify and correct FAFSA data Add additional schools to receive FAFSA data Change home and e-mail addresses If an e-mail address is provided, PIN will be e-mailed to the PIN applicant within minutes Federal PIN Apply for student and parent PINs at:

  15. Before starting the FAFSA, gather: Student driver’s license Student Alien Registration Card Student and Parent Social Security cards 2010 W-2 Forms and records of money earned and other taxable benefits 2010 federal income tax form (even if not yet completed) Records of untaxed income Current bank statements Business, farm, and other real estate records Records of stocks, bonds, and other investments Create a file for copies of all financial aid documents submitted Getting Ready

  16. FAFSA on the Web Worksheet The 2011-2012 FAFSA on the Web Worksheet may be used for the January 1, 2011 through June 30, 2012 federal aid application cycle

  17. Section 1 –is about the student Section 2 –determines student dependency status Section 3 –collects parental information for dependent students Section 4 –collects student finances and information about the independent student The FOTW WorksheetA Four Section Form

  18. Section 1(page 2)STUDENT INFORMATION

  19. Section 1Student Name JONES SUSAN • The FOTW will ask for the student’s last name, first name, and middle initial • Make sure to report the student’s name exactly as it appears on the student’s Social Security card

  20. Section 1 Student Social Security Number 123 – 45 – 6789 Double check the student’s Social Security Number when entering it on the FOTW. Both student name and Social Security Number will be compared through a database match.

  21. Section 1 Citizenship Status If U.S. citizen, status will be confirmed by Social Security match If eligible noncitizen, status will be confirmed by Department of Homeland Security (DHS) match. This includes: U.S. permanent residents with I-551 Conditional permanent residents with I-551C The holder of an Arrival-Departure Record (I-94) from the Department of Homeland Security showing any of the following designations: “Refugee,” “Asylum Granted,” “Parolee” (I-94 confirms paroled for a minimum of one year and status has not expired), T-Visa holder (T-1, T-2, T-3, etc.) or “Cuban-Haitian Entrant;” or The holder of a valid certification or eligibility letter from the Department of Health and Human Services showing a designation of “Victim of human trafficking.” If neither a citizen or eligible noncitizen, the student is ineligible for federal/state aid, but might still be eligible for institutional funds 21

  22. Section 1 Alien Registration Number 9 8 7 6 5 4 3 2 1 If eligible noncitizen, write in the student’s eight- or nine-digit Alien Registration Number (ARN) • Precede an eight-digit ARN with a zero • Copy of the student’s Permanent Registration Card might be requested by the financial aid office 22

  23. if the student is applying to any California public college or university, check to see if he/she might be eligible for in-state tuition/fee costs check with colleges and universities to see if institutional financial aid is available apply for all private scholarships for which the student may be eligible watch for changes in federal and state laws regarding the eligibility of undocumented or under-documented students start inquiring in elementary, middle or high school to see if it is possiblefor younger students to become permanent residents Section 1 Undocumented Students NOTE: if the student is undocumented • For more information and a list of scholarships, go to •

  24. Section 1Student Marital Status • The student should check his or her marital status as of the date the FAFSA on the Web is submitted • If the student is married or remarried, he or she will be asked to provide information about his or her spouse

  25. Section 1Selective Service Registration • Male students who are between the ages of 18 and 25 years must be registered with Selective Service to receive federal and state aid • Answer “Register me” only if you are male, aged 18-25, and have not yet registered. • The student may also register by going to:

  26. If the student has never attended college since high school, check “I have never attended college” If the student has attended college since high school but never received federal student grants, loans, or work-study, check “I have never received federal student aid” If the student has received federal student aid and has never had a drug conviction, check “I have never had a drug conviction” Section 1Student Aid Eligibility Drug Convictions

  27. If the student was convicted of the possession or sale of illegal drugs while receiving federal student aid, the student will be asked to complete more questions about the drug offense Simply having a drug conviction does not mean that the student will be ineligible for federal and/or state student aid Section 1Student Aid Eligibility Drug Convictions

  28. Section 1Parents’ Educational Level Indicate highest level of schooling completedby the student’s biological or adoptive parents (for state award purposes only) • Use birth parents or adoptive parents - notstepparents or foster parents • This definition of parent is unique to these two questions

  29. Section 1Student State of Legal Residence An important question NOT on the Worksheet: • Residency relates to the student’s permanent home state • if the student is dependent, the state of legal residence is usually the state in which the custodial parent(s) lives • State of legal residence is also used • to determine eligibility for state grants • in the need calculation to determine the appropriate allowance for state and other taxes paid by that state’s residents

  30. Section 1High School Completion Status An important question NOT on the Worksheet: • High School Completion Status • When the student begins college in the 2011-2012 school year, what will be the student’s high school completion status? • High school diploma • GED certificate • Home schooled • None of the above

  31. Section 1Grade Level in 2011-2012 An important question NOT on the Worksheet: • Grade Level in 2011-2012 • When the student begins the 2011-2012 school year, what will be his/her grade level? • Never attended college/1st year • Attended college before/1st year • 2nd year/sophomore • 3rd year/junior • 4th year/senior • 5th year/other undergraduate • 1st year graduate/professional • Continuing graduate/professional or beyond

  32. Section 1 High School Question An important question NOT on the Worksheet: • High School Question • Enter the name, city and state location of the school the student attends • Mark “Confirm” to retrieve the high school information • The student will select the school attended from the list provided • If no matches are found, the student should select “Next” to save the search information and continue with the FOTW application

  33. Section 1Degree or Certificate Objective An important question NOT on the Worksheet: • Degree or Certificate • In the 2011-2012 school year, what degree or certificate will you, the student, be working on? • Some options are: • - 1st bachelor’s degree • - Associate degree (occupational or technical program) • - Associate degree (general education or transfer program) • - Graduate or professional degree

  34. Section 1School Selection An important question NOT on the Worksheet: • FAFSA on the Web allows the student to list up to 10 colleges/universities that will receive his/her student and parent information • The student should list first the California school he/she is most likely to attend • The student may re-order his/her school choices • Then list other schools to which the student is applying for admission

  35. Section 1School Selection An important question NOT on the Worksheet: • While in the School Selection Section, the student will be asked to enter the federal school code for each school to which he/she wants information sent • If the student does not know the federal school code, enter the state in which the college/university is located and search for the federal school code by the college/university name

  36. List a California college or university first (for Cal Grant consideration) Then list those schools with the earliest financial aid deadlines, regardless of whether they are in-state or out-of-state If the student is applying to more than ten schools, wait for the processed Student Aid Report (SAR) and add additional schools via the Web or by phone using the studentPIN Section 1School Selection Strategies for Listing Colleges NOTE: Each UC and CSU campus must be listed separately

  37. Section 1School Selection An important question NOT on the Worksheet: • The student will be asked to select the housing plan that best describes the type of housing the student expects to have while attending each listed school • The choices for housing are: • On Campus • With Parent • Off Campus • The student’s choice of housing may affect the amount of financial aid for which he/she is eligible. It is usually more expensive to live on or off campus than with parents or relatives • Remember, selecting the On Campus housing option is not an application for On Campus housing. Check with the colleges/ universities for housing information when you apply for admission

  38. Section 2(page 2)STUDENT DEPENDENCY STATUS

  39. Section 2Determination of Student Dependency Status

  40. Section 2Determination of Student Dependency Status • If the student checks none of the boxes about Dependency Status, the student will be asked to go to Section 3. For FAFSA filing purposes, the student is considered a dependent student and will be required to provide parental information • If any one of the items in this section applies to the student, he/she should mark the appropriate box, skip Section 3, and go to Section 4. The student is considered an independent student for FAFSA filing purposes and is NOT required to provide parental information

  41. Section 3(page 3)PARENTINFORMATION

  42. See Page 3 of FAFSA on the Web Worksheet about who is considered a parent Biological or adoptive parent(s) In case of divorce or separation, provide information about the parent and/or stepparent the student lived with more in the last 12 months Stepparent (regardless of any prenuptial agreements) Section 3Parent Information

  43. Do not provide information on: Foster parents or legal guardians If the student is in foster care or has a legal guardian, he/she is automatically considered an independent student Grandparents or other relatives are not considered parents unless they have adopted the student In this case, the student must attempt to get biological parental information Colleges may use Professional Judgment to allow the student to file as independent Section 3 Who is Not a Parent

  44. Section 3Parent Information • If the answer to any question is zero or the question does not apply, enter 0: • Report whole dollar figures: • Recommendation: If your parents have not filed their 2010 federal tax return, use W-2 forms and/or other employment records - such as final 2010 pay check stubs - to estimate total income • Remember, rather than miss any filing deadline, use estimated 2010 income information 0 (no cents) 12,356

  45. Section 3 Parent Information • If the student is providing father’s/stepfather’s and/or mother’s/stepmother’s information, the student will need those parents’: • Social Security Numbers • Names • Dates of birth

  46. The student will be asked to check if the father/stepfather and/or mother/stepmother is a dislocated worker A person may be considered a dislocated worker if he or she: is receiving unemployment benefits due to being laid off or losing a job and is unlikely to return to a previous occupation has been laid off or received a lay-off notice from a job was self-employed but is now unemployed due to economic conditions or natural disaster is a displaced homemaker Section 3Parent Dislocated Worker

  47. Section 3Parents’ Tax Return Filing Status for 2010 • The student will be asked to provide information about parent tax filing status for 2010: • If his/her parents have completed a 2010 federal income tax return, mark the first box • If they have not as yet filed, but plan to file a 2010 federal income tax return, mark the second box • If the have not, nor will not, file a 2010 federal in tax return and are not required to do so, mark the third box

  48. Reminder: If the answer is zero or the question does not apply, enter 0 Section 3Parent 2010 Adjusted Gross Income $$$$$$ • If the student’s parents have not yet filed their 2010 federal tax return, use estimated 2010 information for this question. (Do not skip this question) • If the student’s parents have completed their 2010 federal tax return, use actual 2010 tax return information to complete this item

  49. Use W-2 forms and other records to determine all income in 2010 earned from work (including business income earned from self-employment) for father/stepfather and/or mother/stepmother Section 3Money Earned from Work by Parent(s) in 2010 $$$,$$$ $$$,$$$

  50. Indicate if the student, his/her parents, or anyone in the parents’ household received benefits in 2009 or 2010 from any of the federal programs listed Supplemental Security Income (SSI) Food Stamps Free or Reduced Price School Lunch Temporary Assistance for Needy Families (TANF) Special Supplemental Nutrition Program for Women, Infants and Children (WIC) Section 3Parents’ Household 2009 or 2010 Benefits Received