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Applying for Financial Aid 2012-2013

Applying for Financial Aid 2012-2013

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Applying for Financial Aid 2012-2013

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  1. Applying forFinancial Aid2012-2013

  2. FAFSA Types of Applications • Cal Grant GPA Verification Form • Other applications or forms as required by the college such as: • CSS/Financial Aid PROFILE • Institutional Scholarship and/or • Financial Aid Application • 2011 federal tax returns (along with all schedules and W-2s) or other income documentation

  3. Check with your high school or college counselor for more details on how to file the Cal Grant GPA Verification Form 2012-2013 Cal Grant Application Requirements • By March 2, 2012, complete and submit: Free Application for Federal Student Aid (FAFSA) Cal Grant GPA Verification Form

  4. File early, but no later than March 2, 2012 Use estimated 2011 income information if taxes are not complete at time of FAFSA submission Student and at least one parent whose information is reported must complete and sign the FAFSA FAFSA Information & Tips

  5. FAFSA on the Web (FOTW) • Internet application used by students and parents to complete electronic FAFSA at: • Sophisticated on-line edits and skip logic so that errors are less likely to be made • On-line help is available for each question • Student and one custodial parent should get a federal PIN at: •

  6. PIN (Personal Identification Number) serves as the electronic signature on ED documents Both student and one parent need PINs to sign the FAFSA electronically May be used to: Check on FAFSA status Verify and correct FAFSA data Add additional schools to receive FAFSA data Change home and e-mail addresses If an e-mail address is provided, PIN will be e-mailed to the PIN applicant within minutes Federal PIN Apply for student and parent PINs at:

  7. Another Useful Form -FAFSA on the Web Worksheet The 2012-2013 FAFSA on the Web Worksheet may be used for the January 1, 2012 through June 30, 2013 federal aid application cycle

  8. Before starting the FAFSA on the Web (FOTW), gather: Student driver’s license Student Alien Registration Card Student and Parent Social Security cards 2011 W-2 Forms and records of money earned and other taxable benefits 2011 federal income tax form (even if not yet completed) Records of untaxed income Current bank statements Business, farm, and other real estate records Records of stocks, bonds, and other investments Complete 2012-13 FOTW Worksheet Create a file for copies of all financial aid documents submitted Getting Ready

  9. FAFSA on the Web (FOTW) The 2012-2013 FAFSA on the Web may be used for the January 1, 2012 through June 30, 2013 federal student aid application cycle

  10. Section 1–Student Demographics Section 2–School Selection Section 3–Dependency Status Section 4–Parent Demographics Section 5 – Financial Information Section 6 – Sign and Submit Section 7 – Confirmation The FOTW A Seven-Section Online Form


  12. Section 1 - Student Name • The FOTW will ask for the student’s first and last names • Make sure to report the student’s name exactly as it appears on the student’s Social Security card

  13. Section 1 - Student Social Security Number • Double check the student’s Social Security Number when entering it on the FOTW. • Both student name and Social Security Number will be compared through a database match.

  14. Section 1- Home State Residence • Home state residence • if the student is dependent, the Home State is usually the one in which the custodial parent(s) lives • Home state is also used • to determine eligibility for state grants • in the need calculation to determine the appropriate allowance for state and other taxes paid by that state’s residents

  15. Section 1 - Student Marital Status • The student should check his or her marital status as of the date the FAFSA on the Web is submitted • If the student is married or remarried, he or she will be asked to provide information about his or her spouse

  16. Section 1 - Student Citizenship Status • If U.S. citizen, status will be confirmed by Social Security match • If eligible noncitizen, status will be confirmed by Department of Homeland Security (DHS) match. This includes: • U.S. permanent residents with I-551 • Conditional permanent residents with I-551C • The holder of an Arrival-Departure Record (I-94) from the Department of Homeland Security showing any of the following designations: “Refugee,” “Asylum Granted,” “Parolee” (I-94 confirms paroled for a minimum of one year and status has not expired), T-Visa holder (T-1, T-2, T-3, etc.) or “Cuban-Haitian Entrant;” or • The holder of a valid certification or eligibility letter from the Department of Health and Human Services showing a designation of “Victim of human trafficking.” • A resident of the Republic of Palau (PW), the Republic of the Marshall Islands (MH), or the Federated States of Micronesia (FM) • Canadian-born Native American under terms of the Jay Treaty 16

  17. Section 1 - Eligible Noncitizen If eligible noncitizen, write in the student’s eight- or nine-digit Alien Registration Number (ARN) • Precede an eight-digit ARN with a zero • Copy of the student’s Permanent Registration Card might be requested by the financial aid office If neither a citizen or eligible noncitizen, the student is ineligible for federal/state aid, but might still be eligible for institutional funds 17

  18. and is applying to any California public college or university, check to see if he/she might be eligible for in-state tuition/fee costs check with colleges and universities to see if new CA Dream Act institutional financial aid and private scholarships are available, and the timelines for applying Visit to learn more about the new California Dream Act signed into law in 2011 apply for all other private scholarships for which the student may be eligible start inquiring in elementary, middle or high school to see if it is possiblefor younger students to become permanent residents Section 1 - Undocumented Students If the student is undocumented • For more information and a list of scholarships, go •

  19. Section 1 - Selective Service Registration • Male students who are between the ages of 18 and 25 years must be registered with Selective Service to receive federal and state aid • Answer “Register me” only if you are male, aged 18-25, and have not yet registered. • The student may also register by going to:

  20. Section 1 - High School Completion Status • High School Completion Status • When the student begins college in the 2012-2013 school year, what will be the student’s high school completion status? • High school diploma • GED certificate • Home schooled • None of the above

  21. Section 1 - Grade Level in 2012-13 • When the student begins the 2012-2013 school year, what will be his/her grade level? • Never attended college/1st year • Attended college before/1st year • 2nd year/sophomore • 3rd year/junior • 4th year/senior • 5th year/other undergraduate • 1st year graduate/professional • Continuing graduate/professional or beyond

  22. Section 1 - Degree or Certificate Objective • In the 2012-2013 school year, what degree or certificate will you, the student, be working on? • Some options are: • - 1st bachelor’s degree • - Associate degree (occupational or technical program) • - Associate degree (general education or transfer program) • - Graduate or professional degree

  23. Section 1 - First Bachelor’s Degree • Will you have your first Bachelor’s degree before July 1, 2012? • students starting college in 2012-13 should mark “No” to this question • only students who will be pursuing a graduate or professional degree during 2012-13 should mark “Yes”

  24. Section 1 - Parents’ Educational Level Indicate highest level of schooling completedby the student’s biological or adoptive parents (for state award purposes only) • Use birth parents or adoptive parents - notstepparents or foster parents • This definition of parent is unique to these two questions

  25. Section 1 - Student Aid Eligibility Drug Convictions • Students who have never attended college since high school will not be asked any of the Drug Conviction questions • Students who indicate that they have attended college before will be asked if they have ever received federal student aid • If the answer is “yes,” students will be asked if they were convicted for the possession or sale of illegal drugs. Most students will answer ‘No” to this question and will not be asked any additional questions. • Even students who have been convicted of a drug offense while in college and receiving federal financial aid may still be eligible to receive federal financial aid.

  26. Section 1 - High School Question • High School Question • Enter the name, city and state location of the school the student attends • Select “Confirm” to retrieve the high school information • If no matches are found, the student should select “Next” to save the search information and continue with the FOTW application


  28. Section 2 - School Selection • FAFSA on the Web allows the student to list up to 10 colleges/universities that will receive his/her student and parent information • The student should list first the California school he/she is most likely to attend • The student may re-order his/her school choices • Then list other schools to which the student is applying for admission

  29. Section 2 - School Selection • While in the School Selection Section, the student will be asked to enter the location and name or the federal school code for each school to which he/she wants FOTW information sent • If the student does not know the federal school code, enter the state in which the college/university is located and search for the federal school code by the college/university name

  30. List a California college or university first (for Cal Grant consideration) Then list those schools with the earliest financial aid deadlines, regardless of whether they are in-state or out-of-state If the student is applying to more than ten schools, wait for the processed Student Aid Report (SAR) and add additional schools via the Web or by phone using the student PIN Section 2 - School Selection Strategies for Listing Colleges NOTE: Each UC and CSU campus must be listed separately

  31. Section 2 - School Selection • The student will be asked to select the housing plan that best describes the type of housing the student expects to have while attending each listed school • The choices for housing are: • On Campus • With Parent • Off Campus • The student’s choice of housing may affect the amount of financial aid for which he/she is eligible. It is usually more expensive to live on or off campus than with parents or relatives • Remember, selecting the On Campus housing option is not an application for On Campus housing. Check with the colleges/ universities for housing information when you apply for admission


  33. Section 3 - Determination of Student Dependency Status

  34. Section 3 - Determination of Student Dependency Status • If the student checks “No” in all of the boxes about Dependency Status, the student will be asked to go to Section 4. For FAFSA filing purposes, the student is considered a dependent student and will be required to provide parental information • If any one of the items in this section applies to the student, he/she should mark the appropriate box, skip Section 4, and go to Section 5. The student is considered an independent student for FAFSA filing purposes and is NOT required to provide parental information


  36. Section 4 - Parent Demographics • If the answer to any question is zero or the question does not apply, enter 0: • Report whole dollar figures: • Recommendation: If your parents have not filed their 2011 federal tax return, use W-2 forms and/or other employment records - such as final 2011 pay check stubs - to estimate total income • Remember, rather than miss any filing deadline, use estimated 2011 income information 0 (no cents) 12,356

  37. Who is considered a parent? Biological or adoptive parent(s) In case of divorce or separation, provide information about the parent and/or stepparent the student lived with more in the last 12 months Stepparent (regardless of any prenuptial agreements) Section 4 - Parent Demographics

  38. Do not provide information on: Foster parents or legal guardians If the student is in foster care or has a legal guardian, he/she is automatically considered an independent student Grandparents or other relatives are not considered parents unless they have adopted the student If this is not the case, the student must attempt to get biological parental information Colleges may use Professional Judgment to allow the student to file as independent Section 4 - Who is Not a Parent

  39. Section 4 – Parents’ Marital Status • Report your parents’ marital status as of today • Married or remarried • Single • Divorced or separated • Widowed • Depending on your parents’ answer to this question, they might be asked about the date of their marital status

  40. Section 4 - Parent Information • If the student is providing father’s/stepfather’s and/or mother’s/stepmother’s information, the student will need those parents’: • Social Security Numbers • Last names and first initials • Dates of birth

  41. Provide a parent e-mail address that will be valid at least until the student starts college If a parent provides an e-mail address, the FAFSA processor will let them know the student’s FAFSA has been processed Section 4 - Parent E-mail Address 41

  42. Section 4 - Parent Household Size • Include in the parents’ household: • the student • parent(s) • parents’ other dependent children, if the parents provide more than half their support or the children could answer “no” to every question in Section 3, regardless of where they live • other people, if they now live with the parents and will continue to do so from 7/1/12 through 6/30/13, and if the parents provide more than half their support now, and will continue to provide support from 7/1/12 through 6/30/13

  43. NOTE: Some financial aid offices will require proof that other family members are attending college Section 4 - College Students in the Parent Household • Always include the student even if he/she will attend college less than half-time in 2012-2013 • Include other household members only if they will attend at least half-time in 2012-2013 in a program that leads to a college degree or certificate • Never include the parents


  45. Section 5 - Parents’ 2011 Tax Return Filing Status • The parents will be asked to provide information about their tax filing status for 2011: • If parents have completed a 2011 federal income tax return, select “Already completed” • If they have not as yet filed, but plan to file a 2011 federal income tax return, select “Will file” • If they have not, nor will not, file a 2011 federal income tax return and are not required to do so, select “Not going to file”

  46. Section 5 - IRS Data Retrieval • This question asks if parents have completed their 2011 IRS income tax return • If parent(s) answer “Already completed,” they will be given the option to transfer their 2011 income tax information directly from IRS records to the FOTW • If parents indicate that they have recently filed their 2011 taxes, they may not be able to access their IRS data if they have filed taxes electronically within the last two weeks or by mail within the last eight weeks • Instead, they should use their actual 2011 IRS tax return to complete the FOTW so the student does not miss any important financial aid deadlines 46

  47. Section 5 - Parent 2011 Adjusted Gross Income • If the student’s parents have not yet filed their 2011 federal tax return, use estimated 2011 information for this question • The “Income Estimator” on the FOTW may help you calculate this amount • If the student’s parents have completed their 2011 federal tax return, use actual 2011 tax return information to complete this item if they are not eligible to use the IRS Data Retrieval process

  48. Use W-2 forms and other records to determine all income in 2011 earned from work (including business income earned from self-employment) for father/stepfather and/or mother/stepmother Section 5 - Money Earned from Work by Parent(s) in 2011

  49. The student will be asked to check if the father/stepfather and/or mother/stepmother is a dislocated worker A person may be considered a dislocated worker if he or she: is receiving unemployment benefits due to being laid off or losing a job and is unlikely to return to a previous occupation has been laid off or received a lay-off notice from a job was self-employed but is now unemployed due to economic conditions or natural disaster is a displaced homemaker Section 5 - Parent Dislocated Worker

  50. Indicate if the student, his/her parents, or anyone in the parents’ household received benefits in 2010 or 2011 from any of the federal programs listed Supplemental Security Income (SSI) Food Stamps or SNAP Free or Reduced Price School Lunch Temporary Assistance for Needy Families (TANF) Special Supplemental Nutrition Program for Women, Infants and Children (WIC) None of the above Section 5 - Parents’ Household 2010 or 2011 Benefits Received