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UC Libraries Systemwide Collaborations

The report from the SLASIAC Meeting on May 7, 2012, reviews current UC library collaborations, including integrated services, shared facilities, and digital collections. It discusses new initiatives in digital asset management, e-books, and systemwide service centers. Funding challenges are highlighted, such as the lack of a cohesive funding model for non-collection initiatives. Proposed options for future funding models are explored, aiming to sustain ongoing services while optimizing budgetary resources. Strategies to ensure effective governance and organization are also considered.

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UC Libraries Systemwide Collaborations

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  1. UC Libraries Systemwide Collaborations Review of Initiatives Financial Implications Ginny Steel SLASIAC Meeting May 7, 2012

  2. Current UC library collaborations • Integrated services (Melvyl, NGTS) • Shared facilities (NRLF, SRLF) • Shared licensed collections • Digital collections (OAC, Calisphere) • Scholarly communication (eScholarship) • Applied research and expertise (EAD, METS, HathiTrust)

  3. New initiatives • UC digital collection: digital asset management; discovery and display; aggregation; preservation; long-term curation, support, and management • E-books • Shelf-ready services • “Good enough” record standard • Elimination of backlogs in processing of archival and manuscript collections

  4. New initiatives, continued • Systemwide Collections Service Centers • Transformed collection development practices • Shared print in place

  5. “Toward a financial model and process in support of UC library collaboration” (Proposal currently under consideration by CoUL.) • To sustain ongoing services and long-term initiatives • To enable the effective use of budgetary resources • To ensure effective governance and organization

  6. Funding issues • No funding model for non-collection collaborations • No identified discretionary funding for systemwide initiatives • No process to transition from development/start-up to production • Campus and UCOP financial systems not interoperable

  7. Current Funding ModelsUC Systemwide or Multi-Campus Non-collections Initiatives • Campus in-kind • CDL in-kind • Campus in-kind and CDL in-kind • CDL funded • Campus funded • CDL and campus funded • Grants

  8. Current funding models, continued • Centrally funded originally; funds transferred to campuses hosting service and now absorbed by campus (NRLF, SRLF) • Vendor funded (mass digitization) • Fee for service (EZID)

  9. Options for future funding models • Pro-rated campus/CDL shares based on size • Annual “mixed” funding from campus/CDL annual contributions or Resource Sharing Fund • Equal shares • Hybrid cost shares using both funding and in-kind campus/CDL contributions • Single campus, “mixed” or CDL funding for one-time start-up with ongoing annual costs shared

  10. Options for funding models, continued • One or several campuses invest one-time for systemwide benefit • Grants/external funding • CDL funds

  11. Questions for discussion • What systemwide initiatives are or would be beneficial enough to warrant additional central funding? • In addition to measuring inputs and outputs, what metrics would be most useful as a basis for evaluating current and proposed systemwide services?

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