Highland View Homeowners Association, Inc.

1. Highland View Homeowners Association, Inc. Annual Meeting February 21st, 2007

2. Agenda • Introductions • Approval of preceding meeting's minutes • Association Overview • Reports of Officers • Reports of Committees • Nomination and election of Board of Directors • Unfinished Business • New Business • Adjournment

3. 2006-2007 Highland View Organizational Structure

4. February 2007 Survey

5. February 2007 Survey (Continued)

6. February 2007 Survey (Continued)

7. February 2007 Survey (Continued)

8. February 2007 Survey (Continued)

9. Treasurer’s Report- 2006 Reserves Favorable variance of $2,397

10. Treasurer’s Report6 Year Change In Reserves • Change from $32,102 to $16,808 As Of December 2006 ($15,294) • Drawdown relates to planned capital improvements: • Landscape improvement plan • Rear entrance improvements • Front entrance brick repair • 2002-2003 Balance sheet issue during transition from Ghertner to Westwood (double counted checking account transfer as an asset)

11. Treasurer’s ReportExpenditures Since 2000 Average: $30,791/Year Average: $380/Home

12. 2007 Budget What The Bylaws Say

14. Highland View Architectural Committee 2006-2007

15. Members • Tom Doyle, Chair • Kathy Coleman • Mike Goodwin • Fred Kane • Michael Soares • Suzie Umphres

16. Overview • The Association has been charged with the responsibility of maintaining the aesthetic and architectural character of Highland View. To provide a uniform set of rules, the Architectural Committee Guidelines were created.

17. Overview (Continued) • Any owner desiring to make ANYexterior change, improvement or addition (including any change in color) must obtain approval for the change

18. Architectural Committee Task • Review applications for: • 1. The harmony of external design and location in relation to surrounding homes in the community. • 2. The recognition of future maintenance problems or expenditures the installation might cause the Association. • 3. Adherence to the guidelines established in the Declaration of Covenants, Conditions, and Restrictions dated May 9, 1989.

19. The Process For The Homeowner • Review the guidelines at http://www.highlandviewhomeowners.org/architectural_guidelines.htm • Obtain the Application From the Website or the Management Company • Fill the form out and submit with drawings or photos of plans by email or postal service to Management Company

20. The Committee’s Process • Receive the applications electronically and by mail. • Review the application and provide email feedback to the Chair. • Discuss as needed amongst members. • Committee given 30 days to provide an answer, but recently turnaround time is usually less than 2 weeks.

21. The Committee’s Process (Continued) • We have no desire to be nasty, critical , or obstructive. • But our job is to try to interpret and uphold the guidelines and modify them as needed. • At times this can lead to conflict. Sorry.

22. Current Hot Topics • Garage Doors • Please submit an application • Mailboxes • Covenants state mailboxes need to be “uniform” • Could we have more than one option? • We’re looking into various options at this time • No brick mailboxes

23. Hot Topics (Continued)Mail Box Example

24. Hot Topics (Continued) • Satellite Dishes: Placement or movement of satellite dishes requires architectural approval and is subject to the usual time period of approval. • Trash cans visible from road • Lawn art

25. So Why Join The Committee? • Take an active role in your neighborhood’s appearance-Hard to complain if you don’t participate! • Most of the work is done electronically. • Occasionally get to visit your neighbors. • It would be great to have a representative from each cul-de-sac and street.

26. Questions?

27. 2006 Committee UpdatesGrounds • Change of ownership of Orange Appeal to Rohling Lawn Care • Back entrance improvements • Island Trimming in cul-de-sacs (potential changes and updates on critical islands) • Options in and around the pool (the rock) • Other updates / Questions

28. 2006 Committee UpdatesHospitality/Social • Easter Egg Hunt • Pool Opening Party • 4th of July • New Neighbors Welcome • Other updates / Questions

29. 2006 Committee UpdatesTrail • Neighborhood volunteers have continued to volunteer countless hours on several scheduled workdays during 2006 to continue the development of the trail • Trailhead sign was built by the de Jong family and posted in 2006 • Budget established for maintenance, came in under budget in 2006 • Large fallen trees removed in 2006 • “No Campfires” Reminder • Other updates / Questions

30. 2006 Committee UpdatesNeighborhood Watch • Watch activities • Community involvement • Issues • Other updates / Questions

31. 2006 Updates Communications • Web site (www.highlandviewhomeowners.org) • Online directories, bylaws & covenants, and architectural guidelines • Online meeting minutes, annual meeting minutes and other board related documents • Email newsletters • Highland View is 100% electronic now! • Monthly Board meetings

32. 2006 Updates Grave Site Research

33. 2006 Updates Grave Site Research

34. 2006 Updates Grave Site Research

35. 2006 Updates Grave Site Research

36. 2007 – New Business • Grounds Issues (from Grounds Chairman): • Landscaping contract. Competitive bids, renewal terms, financial and otherwise (i.e. items needing attention) • Completion of back entrance landscaping • Cul de sacs maintenance (i.e. Highland Road cul de sac and Roan Tree) and options consideration • Trimming overall to reduce over-grown look. • Role of Grounds, Rohling Lawncare and Out-on-a-Limb. • Front entrance. Planting of some new trees and additional flowers/more vibrant color.

37. 2007 – New Business (Continued) • Hospitality: • New neighbor and baby gifts • Shared parties with Waterford • New committee members to help Carol Horan: Karen Hoyt, Melissa Collins, Angie Liske, Sandra Kane and Annette Hutchinson • Trail • Ongoing maintenance • Projects for 2007: • Tree identification signs to identify different types of trees on trail • Discussion of Stone Entrance at head of trail next to pool • Increase volunteerism

38. Have Fun!