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Cal State San Marcos Budgeting 101 University Budget Committee September 12, 2008 PowerPoint Presentation
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Cal State San Marcos Budgeting 101 University Budget Committee September 12, 2008

Cal State San Marcos Budgeting 101 University Budget Committee September 12, 2008

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Cal State San Marcos Budgeting 101 University Budget Committee September 12, 2008

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  1. Cal State San MarcosBudgeting 101University Budget CommitteeSeptember 12, 2008

  2. The CSU Budget Cycle

  3. CSUSM Budget Cycle Highlights • January Budget Call: Funding requests for Strategic Initiatives • January Mid-year budget review • March Review of Budget Call Recommendation made to EC • April Preliminary campus budget target schedule prepared • May EC reviews and approves Budget Call requests

  4. CSUSM Budget Cycle Highlights (Cont) • June Base Budget Review • July Final campus budget reviewed by EC and approved by the President • August Division allocations finalized and submitted to the University Budget Office • September Final division budgets reviewed by the Budget Office and posted to the PeopleSoft Financial System

  5. CSUSM Sources of Revenue • General Operating Fund– 85% • State of California Appropriation • State University Fees • Lottery Fund – .5% • California Lottery sales • CSUSM process • Proprietary Funds – 7.5% • Student Fees • Self-support operation • Parking, Extended Studies, Clark Field House, etc. • Cash Trust Projects – 7% • Miscellaneous student fees • Student Newspaper, Associated Students, Inc., Instructionally Related Activities, Credential Evaluation Fee, etc.

  6. Components of the CSUSM Operating Fund Budget • Incremental budget • New sources of funding • Governor’s Compact 3%-4% operating fund increase • 2 ½% enrollment growth • 8%-10% student fee increases • University Reserve – maintained at 1% • Campus Wide Activities – Year-end balances • Uses of new funding • Priority items – University mandates • Allocations by Chancellor’s Office for specific purposes - compensation, State University Grant, benefits • Campus obligations – CMS student implementation, computer refresh program, utilities, ADA compliance, Risk Management • Instruction • Strategic Initiatives

  7. CSUSM Budgeting Philosophy • Decentralized budgeting philosophy • Effective FY 07/08 - New budgeting philosophy adopted • Variation of Zero-Based Budgeting (ZBB) • Permanent Base Budget is maintained at campus, division and salary levels • ZBB is applied at the department/operating expense level • Departments perform a review of funding needs and submit requests to division • Division reviews department requests and determines source of funds to meet needs as appropriate • Permanent • Fiscal • Off-sets (salary savings and/or outside sources)

  8. Permanent and Fiscal Budgets • Permanent Base Budget • Ending point for completed Fiscal Year, June 30 • All permanent employee salaries, OE&E • Starting point for new Fiscal Year, July 1 • Permanent Allocations • Adjusts permanent base budget – increase or decrease • Fiscal Allocations • One-time funding • Does not affect permanent base budget • Prior year balances at division level

  9. CSUSM Budget Adjustments • Supplemental Allocations • Fiscal (one-time) funds • Allocated from the Chancellor’s Office for a specific purpose • Campus Department/Division Budgets amended during the year • Budget transfers initiated by the Provost, Vice Presidents, divisions, colleges and departments for specific requests and/or purposes • Campus Budget Office • Benefits, compensation

  10. Fiscal Year 2008/2009 Operating Fund Budget Allocations by Division

  11. Questions?

  12. Contacts: Mary Hinchman AVP, Business and Financial Services mhinchmn@csusm.edu (760)750-4520 Liz Rojas Assistant Director, University Budget Office lrojas@csusm.edu 760-750-4462 Brenda Martin Assistant Budget Analyst, University Budget Office bmartin@csusm.edu 760-750-4461