UK & EMEA Primavera Conference 2012 A Journey to Enterprise Deployment of Primavera P6 & PRA in UK Construction

1. UK & EMEA Primavera Conference 2012A Journey to Enterprise Deployment of Primavera P6 & PRA in UK Construction

2. Phil Budden • Planning and Project Controls Manager • Business Application Owner, Lead P6 Admin, Technical & Application Support • Chartered Civil Engineer & MSc Construction IT • 15 years site management experience • Planner 1990s, IT Business Manager of the Year 1997 for Primavera SureTrak deployment • 7 years Business Systems Development • 5 years Primavera P6 Enterprise deployment

3. Mark Paulding Senior Planning Manager Experienced User & Prime Instigator • Chartered Civil Engineer • Over 20 years site management experience • Planning Manager £160m A2 A282/M25 ECI project • Planning Manager £180m Farringdon Station project. (part of the Thameslink Programme)

4. Agenda • What is Enterprise Planning? • Earlier use of Primavera in CostainPhil Budden • The drivers for change to P6 Enterprise • P6 Enterprise Today Mark Paulding • Enterprise Goals • The Solution Phil Budden

5. Introduction What is Primavera P6 Enterprise Planning?

6. Enterprise Planning

7. The Way We Were • Primavera adopted since mid 1990s • Mostly still standalone • Limited Multi user - P3 & SureTrak together • LAN access from one location

8. Why Change? - The Dartford Project • Single Scheme • Two projects • In total seven separate phases through ECI process • Multi user – Design and Construction • Initially 2 planners • Up to 8 users working on the project at peak • Access across WAN • Costain computers accessing Costain network • Site Team involvement • Section Managers reviewing live data • Updating progress every two weeks

9. Issues • Multi-user access • Users from different companies, different locations • Naming Convention • Consistency of code structures • Coding that applies through phases • Integrating Design & Construction programmes • Linking but not driving • Database security – varying user permissions • Developed standard hierarchy of security - global and project

10. Benefits • Better communication between partners • All working in same environment • Standard reports across phases and contracts • Consistent reporting across projects and phases • Shared access from different offices/home by VPN • Ability to work collaboratively from home • Robust data storage – not on a PC • No loss of data from site theft of PC, laptop or server • No loss of data from power failure on site • Visibility and Ownership of Programme • Remote peer review of programme data

11. Where we are now • Multi user collaboration common place • Used widely on large projects and JVs • Minimum Standards of planning being used • Bespoke Costain training courses deployed • Currently being used on (almost) all projects • For 90% clients • 90% Costain Planners using Enterprise • Most JV partners and key supply chain using Enterprise

12. Growing Pains • The skill set of planners • Diverse range of skills amongst people called ‘planners’ • The plan only as good as the weakest link • No industry standard of competency available • Different Client requirements across sectors • The one database solution does not always fit all • Issues with Enterprise settings not allowing diversity • Connectivity to the Enterprise • JV partners IT permissions needing to be adjusted • Project infrastructure not adequate

13. Possession Planning

14. EV Process and reporting

15. Whole Project Interface with Risk Analysis

16. The Journey so far • Enterprise requirement recognised • Planning community • Management • Full-time resource assigned • Enterprise and standardisation strategies developed

17. Enterprise Goals: CollaborationStandardisation Increased consistency and quality of programmes

18. Collaboration Goals • All projects from all sectors in one database • Single instance of data, shared by all • Access from anywhere by anyone • Secure management of users and permissions • Data security and integrity • Licences consolidated, shared and quicker to deploy

19. Standardisation Goals • Identify, support & disseminate good practice • Create minimum standards whilst allowing flexibility • Encourage standard codes, calendars, reports • Standard programme layouts • Uniform planning experience • Enable easier collaboration and handovers

20. The Solution • Technology – Enterprise Solution • Enables collaboration by dispersed teams • Single project user experience • Best Practice • Set standards to promote consistency • Deliver Costain bespoke training to communicate standards

21. Technology Solution

22. The Best Practice Solution

23. Benefits of Consistency • Support to less expert planners • Standard solutions to common tasks • Calendars, codes, code values, layouts • Easier handover between planners e.g. at contract award • Standard solutions to interfaces to other applications • Standard Coding allows meaningful grouping • Apply uncertainty to PRA, formats to Chainlink • Useful reports across entire database • Resources across contracts and sectors for SCM • Visibility of Temporary Works for Engineering Services • Dashboards for Management Information

24. Combined Benefits Best Practice Multiple Differing Procedures Standardisation ‘The Costain Way’ Single Oracle Primavera P6 Enterprise System STEP CHANGE EnterpriseSystem Multiple Standalone Applications

25. Changing The Way We Work Enterprise System + Shared Best Practice = Step Change • Dispersed Project Teams • Various sources - JV Partners, Supply Chain • Varied locations - Throughout UK, Overseas • A14 Ellington to Fen Ditton £1.2bn ECI Contract • Regular 4 location meetings on screen • Client Designer fully involved • Basingstoke, Cambridge, Epsom, Maple Cross • Overview, teach & communicate programme

26. Changing The Way We Work • Client access to P6 • Port Talbot Distributor Road • On demand deployment • Hinkley Point • Church Village Bypass • Frankley WTW • Enhanced Support • User ‘shadowing’ support • Easier Admin

27. Enterprise Issues & Workarounds • Global Resources • Financial Periods • Import of Global data • Client Enterprise environments • Citrix

28. Exploiting the Enterprise Environment

29. The Way We Were

30. Enterprise Planning in Practice

31. Conclusion • Highly successful – eventful journey continues • Unexpected Surprises & Benefits • Collaboration • Standardisation • Improved planning delivery - internal and external

32. Questions