Reporting Industry Certifications and Career & Professional Academies

1. Reporting Industry Certifications and Career & Professional Academies Tara Goodman Tara McLarnon Division of Career and Adult Education

2. Purposes for Reporting Industry Certifications CAPE Act Florida Education Finance Program (FEFP) School Grades – Accelerated Coursework Carl D. Perkins Career and Technical Education Act Technical Skill Attainment Requirements

3. 2012 Legislative Changes HB7059 • Strategic Plan- changed from a five year to three year plan • Career-themed course • Each district shall offer at least two CTCs • Industry certifications earned in a CTC may qualify for the additional FEFP funding • A registration window for CTCs will open in the fall after academy registration • Performance criteria- amended the requirements for an academy or CTC that fall below a 50% passage rate

4. 2012 Legislative Changes HB7059 • SBE required to adopt a list of middle school science, technology, engineering and mathematics (STEM) certifications • Districts will receive FEFP funding for students earning middle school STEM certifications upon promotion to high school

5. 2011 Legislative Changes- Weights • Require SBE to adopt weights for each industry certification • Three weights: 0.1, 0.2, or 0.3 • Criteria must be based 50 percent on rigor and 50 percent on employment value • Rigor = number of instructional hours, plus work experience hours, with bonus for certifications with a statewide articulation agreement • Employment Value = average annual openings, growth rate, and entry wage for the primary occupation linked to the certification • Calculation will be specified in the SBE rule for the industry certification process • Weights only apply to Industry Certification Funding List certifications.

6. 2011 Legislative Changes- Middle Schools • Middle schools (s. 1003.4935, F.S.) • Creation of middle school career and professional academies • Inclusion of industry certifications earned in middle school in the school grades calculation beginning with school grades for 2012-13. • Inclusion of industry certifications earned in middle school in the FEFP calculation when the student graduates • Required components differ from high school career and professional academies

7. Key Florida Statutes for Career and Professional Academies • s. 1003.492, F.S. – Industry Certified Career Education Programs • Authority for the State Board of Education Rule (Rule 6A-6.0573, F.A.C.) • Requires the Department to collect student achievement and performance data in industry-certified career education programs • Annual report required by December 31 • 2010-11 Report: http://www.fldoe.org/workforce/pdf/capepr1011.pdf

8. Key Florida Statutes for Career and Professional Academies • s. 1003.493, F.S. – Career and Professional Academies • A "career and professional academy" is a research-based program that integrates a rigorous academic curriculum with an industry-specific curriculum aligned directly to priority workforce needs established by the regional workforce board. • 7 required elements in the law that define a career and professional academy and career-themed course.

9. Key Florida Statutes for Career and Professional Academies • s. 1011.62(1)(o) – Calculation of additional full-time equivalence membership based on certification of successful completion of a career-themed course or industry-certified career and professional academy pursuant to s. 1003.492 • Student eligibility for additional FTE is based on the following: • Enrollment in a registered career and professional academy or a career-themed course • Completion of a certification on the approved list • Receipt of standard high school diploma, or promotion to ninth grade for student earning a STEM Middle School Certification • Students earning certification through dual enrollment are not eligible for the additional FTE calculation. • Each certification will be weighted 0.1, 0.2, or 0.3. Middle School STEM certifications will be weighted 0.1

10. State Board Rule - 6A-6.0573 • Will be revised in Fall 2012 to conform with new statutory requirements • Includes the formula for the calculation of weights for each industry certification • Will include a middle school STEM list of eligible certifications

11. “The Lists” • Comprehensive Industry Certification List • Industry Certification Funding List • Middle School STEM • Perkins IV Technical Skill Attainment Inventory (Secondary Programs)

12. Comprehensive Industry Certification List • Department of Economic Opportunity(DEO) creates and maintains comprehensive list of highest and best industry-recognized certifications. • Must be approved by Workforce Florida, Inc. • Includes certifications that may not be earned by students at the secondary level, although the student may take introductory coursework leading to the certification • Additional industry certifications may be recommended to the Department of Economic Opportunity or Workforce Florida, Inc. by regional workforce boards and career and professional academies. • Serves as the basis for the annual “Industry Certification Funding List”

13. Timeline for Comprehensive Industry Certification List

14. Industry Certification Funding List • Created by the Division of Career and Adult Education • Approved by the State Board of Education each year • For inclusion: • The certification shall be on the “Comprehensive Industry Certification List.” • The certification shall be achievable by secondary students. • The certification shall require a minimum of 150 hours of instruction. • The certification shall have been offered for at least one year in a school district. (This requirement may be waived by the Commissioner of Education.)

15. Timeline for Industry Certification Funding List

16. Middle School STEM List • Created by the Division of Career and Adult Education in collaboration with Department of Economic Opportunity and Workforce Florida, Inc. • Approved by the State Board of Education each year

17. Timeline for Middle School STEM List

18. Registered Academies Districts are required to annually register the career and professional academies that meet the requirements of s. 1003.493, F.S. Registration window is between July 15 and September 15 for High School academies and September 16 to October 15 for Middle School academies. Superintendents certify that each registered academy meets all of the requirements in statute.

19. RegisteredAcademies • Registration process creates a 3-digit identifier for the academy • This identifier is used to identify students enrolled in the academy and reported in Surveys 2, 3, and 5 • Academies must be re-registered each year. • Eligibility for funding is limited to academies registered with the DOE under s. 1011.62(1)(o), F.S.

20. Career Themed Course • HB 7059 amended 1003.493 to include career-themed courses • Career-themed course (CTC) is a course, or a course in a series of courses, that leads to an industry certification identified in the Industry Certification Funding List. CTC’s have industry-specific curriculum aligned directly to priority workforce needs established by regional workforce boards or DEO. • Districts shall offer at least two CTC’s. • CTC’s must meet the same criteria as a CAPE academy.

21. Career Themed Course Registration • Districts are required to annually register career-themed courses that meet the requirements of s. 1003.493, F.S. • Registration window will be in the fall through a separate process than CAPE academy registration • Superintendents certify that each CTC meets all of the requirements in statute. • Career-themed courses may be any course in the course code directory.

22. Eligibility for add-on FTE under S. 1011.62(1)(o) • Student must have: • Been enrolled in a registered CAPE academy or Career-Themed Course and earned a certification on the Funding List. • Graduated with a standard diploma*. * Students who earn a middle school STEM certification will be eligible for the add-on FTE upon the promotion to ninth grade.

23. Performance Criteria • The performance criteria was changed in 2012 legislation (HB7059) • If the passage rate on an industry certification examination that is associated with the career and professional academy or a career-themed course falls below 50 percent, the 3-year strategic plan must be amended to include specific strategies to improve the passage rate of the academy or career-themed course.

24. Data Reporting Cycle 2011-12 Middle School Academies begin reporting * Typically the CAPE report and the calculation of school grades is based on data reported on Survey 5 as of October 2012 .

25. Issue 1: Reporting Students Enrolled in Career and Professional Academies (Surveys 2, 3, and 5) • Data on students in a registered career and professional academy is reported on the Federal/State Indicator Status format for Surveys 2, 3, and 5 and CTE Course Schedule Format for Survey 5 for students attempting an industry certification, using the Career and Professional Academy Identifier element. • However, the primary source for enrollment data is the Federal State Indicator Status format. • For industry certifications, districts will have until the final close date for Survey 5 to update these records. For example, in the 2010-11 reporting cycle, Survey 5 was closed on February 29, 2012. The survey period dates are approved and published by the Department on an annual basis.

26. Issue 2: Reporting Academy Students Attempting to Earn Industry Certifications (Survey 5) • Data on industry certifications is reported on the Career and Technical Education (CTE) Student Course Schedule format, Survey 5 • Districts must report on all industry certifications taken, including those which a student did not successfully complete. • Elements that must be reported: • Career and Professional Academy Identifier • Industry Certification Identifier • Industry Certification Outcome • The academy identifier is only reported if the students attempted an industry certification.

27. Issue 2: Reporting Academy Students Attempting to Earn Industry Certifications (Survey 5) • Up to two certifications can be reported linked to a single course. • For dually enrolled students, certification can be reported by linking to a postsecondary course number. • Career and Professional Academy Identifier must be reported on the CTE Student Course Format for students earning industry certifications in an academy

28. Issue 3: Reporting Students Attempting to Earn Industry Certifications in Career-Themed Courses (Survey 5) • Districts will provide a list of career-themed courses (CTC) to the Department on an annual basis. • Any course for secondary students can be a CTC (even if it is not a career education course). • If a student attempts an industry certification in a course designated by a district as meeting the statutory requirements for a career-themed course, then the identifier and outcome should be reported on the CTE Students Course Schedule format, Survey 5.

29. Issue 3: Reporting Students Attempting to Earn Industry Certifications in Career-Themed Courses (Survey 5) • If the CTC in which the certification was earned is not part of a career education program, then: • Certifications should be reported using all zeros for the Program Code field. • No matching CTE Teacher Course record required.

30. Issue 4: Reporting certifications for students who are not participating in career education or CAPE (not in an academy or career-themed course, and not in a career education course) • The secondary course number should be reported for these students • These certifications should be reported using all zeros for the Program Code field • No matching CTE Teacher Course record is required • These certifications will not be included in the funding calculation in 1011.62(1)(o), F.S., but may count for school grades • All certifications reported may count for the high school grades calculation. • See technical assistance on the school grades calculation here: http://schoolgrades.fldoe.org/

31. Issue 5: Reporting industry certifications during the year in which the student took the coursework • In most cases, the industry certification must be reported in the year in which the student took the coursework that lead to the industry certification. • For calculation of funding under s. 1011.62(1)(o), the Department will check all standard diploma graduates against a multi-year file of students earning industry certifications while in an academy.

32. Issue 6: Prior year reporting in limited circumstances • Districts may report certifications earned during the prior reporting year, in cases where the certification could not have been earned by the end of the update period. • Example: Student had to be 18 to earn the certification and the18th birthday fell after the standard update period. • This method cannot be used to correct data reporting errors. • District may report prior year by using the following elements: • School Year – Record Submission element equals current reporting year. • School Year – Course Taken element equals the prior year.

33. Other Reporting Issues • Certifications should be reported in the year that they were earned. • Students should not be reported with the same industry certification identifier more than once in the survey. The outcome reported should be the final outcome for the reporting year. • For a student earning an industry certification in a prior year (value of “P” on industry certification outcome), the student may not be reported with that same industry certification identifier in a subsequent reporting year. • For example, ADOBE012 - This certification often has software updates and new version of the software and subsequent exams are released. If a student earned the ADOBE012 certification in 2011-12, the student may not be reported as attempting or earning that industry certification in any following year.

34. Other Reporting Issues • For certifications or assessments with work experience requirements, an industry certification identifier may be reported as an attempt when all exams have been taken and any requirements other than work experience are satisfied (i.e., report valid identifier on Industry Certification Identifier element and outcome of "F" on the Industry Certification Outcome element). • Students may not be reported with an “F” for two consecutive years if the only certification requirement outstanding is the work experience.

35. Data Reports Available to Districts • F71102 - Provides a list of students who were included in the calculation for the industry certification add-on FTE (s. 1011.62(1)(o), F.S. • This report is run for the 3rd and 4th FEFP calculation • Your district MIS staff have the capability to access this report. • http://www.fldoe.org/workforce/pdf/IndustryCertificationFEFP-3rdCalc.pdf

36. Data Reports Available to Districts

37. Screen Shots

38. Screen Shots

39. Data Validation • The Division of Career and Adult Education sends academy enrollment and industry certifications reports to districts at the end of each Survey period to ensure that program staff are aware of the information that has been reported

40. Web Resources • DOE Website – CAPE Act http://www.fldoe.org/workforce/fcpea/default.asp • Industry Certification Funding Lists and Career and Professional Academy registration site are available here. • Workforce Florida, Inc- Comprehensive Industry Certification List http://www.workforceflorida.com/PrioritiesInitiatives/EducationalInitiatives/cape.php Comprehensive Industry Certification List is available here. • Carl D. Perkins Technical Skill Attainment Inventories http://www.fldoe.org/workforce/perkins/perkins_resources.asp • See Header for Secondary and Postsecondary Technical Skill Attainment Inventory • This information is also posted in Appendix Z

41. Web Resources • Technical Assistance Paper: Florida Career and Professional Education Act http://www.fldoe.org/workforce/pdf/CAPE-Act-TechAssist.pdf • Statewide Memorandum on Industry Certification Data Reporting (2011-12 memo) http://www.fldoe.org/workforce/pdf/IndustryCertificationDataReporting.pdf http://www.fldoe.org/workforce/pdf/IndustryCertificationDataReporting-Attachment.pdf • 6A-6.0573, F.A.C.-- Industry Certification Process https://www.flrules.org/gateway/readFile.asp?sid=0&tid=7490357&type=1&file=6A-6.0573.doc • Industry Certification Descriptions https://app1.fldoe.org/WEIndCert/Default.aspx

42. Key Contacts • Tara Goodman, Division of Career and Adult Education • Email: Tara.Goodman@fldoe.org • Phone: 850-245-9001 • Tara McLarnon, Division of Career and Adult Education • Email: Tara.McLarnon@fldoe.org • Phone: 850-245-9005 • Sarah Underwood • Email: Sarah.Underwood@fldoe.org • Phone: 850-245-9078 • Ed Croft • Email: Ed.Croft@fldoe.org • Phone: 850-245-0429