Under STEP funded by The World Bank

1. General comments on Institutional development plan for Implementation grants submitted by public/Private Polytechnic Institution Under STEP funded by TheWorld Bank

2. Public/Private Polytechnic Institutions will be entitled to get implementation grant under STEP for the following activities/ heads: a) Modernization of equipment teaching- Learning instrument in the courses selected for up gradation. ( maximum 2 courses).sub-head-7 (seven) b) Capacity development of Faculty through Training, study tours and exposures visits. sub-head-4 (four) c) Remuneration for guest Faculty from industry. sub-head-3 (three) d) Students training material and cost towards industry visits. sub-head-6 (six) e) Improvements in institutional administration, outreach, communications and placement. sub-head-12 (Twelve) (f) Infrastructure, rehabilitation and refurbishment ( maximum of 10 % of total grant)- pl note that no new buildings can be constructed with these funds. sub-head-7 (seven).

3. Performance Grants to the Institutes Performance Grants - An annual performance grant of up to USD 200,000 will be provided to the best performing institutions based on their achievements as measured through objective performance indicators: (a) pass rates, (b) establishment of a placement cell, (c) expenditure level, (d) teachers’ trained, and (e) placement rates of students within a period of 6 months after completion of the Diploma program. The recipient institutions will be allowed to use the amount received through the performance grant for institutional development purpose, the Project will not fix any specific head for this grant.

4. What to do by the selected Institutions The beneficiary institutions shall have to show visible improvements in performance on several fronts. In addition, they will have to undertake to conduct procurement, accounting and finance, and social and environmental impact related processes as per the mandate of the project. The areas in which the beneficiary institutions will have to show improvements, are – (a) Enhanced enrolment in the supported courses, (b) increased number of pass outs in first attempt, (c) higher employability of Passouts, (d) higher salaries of employed students, (f) reduction in teacher vacancies and increased number of trained teachers, (g) better equipped and modernized laboratories and workshops, (h) increased collaboration with industry, (i) Increased revenue generation, (j) Increase in the number of self-financing courses and (k) enhanced participation of vulnerable and disadvantaged groups and indigenous people.

5. General observation on the IDP submitted by the Institutes: (1) Most of the Institutes proposed more than 2 courses for modernization of equipment. (2) Maximum amount proposed for modernization (up to 70%) & highest amount proposed in the 1st year (up to 73%). (3) Less focus given to the head Capacity development, Students training material & Improvement in institutional administration. (4) Proposed for purchase Bus, Mini- Bus, Construction workshop, Opening new Technology (Department), Purchase of house hold appliances(TV, Freeze Toaster , normal oven etc) etc.

6. The following points may be taken into consideration at the time of preparation of CIDP: 1.The maximum proposed amount will be Tk.7.00 crore but those who proposed less than Tk.7.00 crore will be entitled to get their ceiling amount. 2. Proposal should cover all the heads & sub- heads as per as practicable & on the basis of requirements & justifications. 3. Proposal for purchase Bus, Mini- Bus, Construction workshop, Opening new Technology (Department), Purchase of house hold appliances etc should be avoided. 4. Maximum of 10 % of total grant may be proposed for Infrastructure, rehabilitation and refurbishment & no new construction can be done with these funds. 5. The proposal in the 1st year should not be more than 20% of the proposed amount. 6. Each institute will have to prepare a list of equipments, for modernization, required for the selected courses as prescribed by BTEB with specifications. The institute will have to develop a clear justification about optimal usage of the equipment. 7. The honorarium of the guest faculties should cover the costs on food, stay and travel to and from the Institutes at the existing rates allowed by the public sector polytechnic Institutes and as per the rates as and when revised. 8. Easily attainable items should be included during the first year.

7. The following points may be taken into consideration at the time of preparation of CIDP: (Contd..) The institutes will be dropped from the project if a) they fail to utilize at least 10% of the funds allocated to them in the first two years of the project& b) if it is found at any stage that they have provided or are providing false information to the project authorities. The unutilized amounts will be transferred to other selected institutions. 9. The under mentioned Format may be taken into consideration at the time of preparation of Comprehensive Institutional Development Plan (CIDP) in the interest of harmonization among the proposal. (a) Format as per attachment. (b) Every head/activity may be categories into the following expenditure heads: (i) Materials (ii) Works (iii) Services. (c) Activity-wise Cost summary. (d) Category of expenditure- wise cost summary.

8. FORMAT

14. Activity-wise cost summary

15. Purchase of machinery for workshop

16. Category of expenditure wise cost