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Project Management

Project Management. Michael Geddes Principal Consultant. Learning Objectives. Project Management Overview Role & Responsibilities Tools & Techniques and Report Project Progress Questions & Answers. What is Project Management?. Objective Provide common standards to ensure discipline

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Project Management

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  1. Project Management Michael Geddes Principal Consultant

  2. Learning Objectives • Project Management Overview • Role & Responsibilities • Tools & Techniques and Report Project Progress • Questions & Answers

  3. What is Project Management? Objective • Provide common standards to ensure discipline Ultimate goal • Delivery of quality products • Produced on time • Within budget • Accomplish the stated objectives

  4. Project Management Framework Lead to specific project objectives Create a unique product or service, beneficial change or added value Means to achieve specific project objectives

  5. Project Manager Key Skills • Communication • Organizational skills • Team-building skills • Coping skills • Technology skills • Negotiation • Problem solving • Influencing • Leadership • Cultural awareness • Interpersonal skills • General management skills (budgeting, scheduling)

  6. Importance of Stakeholders • Person actively involved in the project • Positively or negatively impact project • May influence the deliverable and timescales • Define, Clarity, Change to • Determine there needs and expectations • Manage there expectations over the course of the project • Identify stakeholders as early as possible !

  7. Who is part of the project team ? Core team members • Steering committee • Project Sponsor • Project Management • Project team Extended/Optional • Quality Assurance • Change Management • Training • Customer

  8. Stakeholder Roles & Responsibilities • Steering committee - establishing need, reviews, assessment's, approval • Project sponsor - leads in getting project established • Project Manager - ultimately responsible for ensuring project success • Project team - for producing the project deliverables • Customer - using the product or services

  9. 5 Key Stages of Project Management Project Management Is an iterative process

  10. Project Initiation

  11. Questions to be asked ? Solution or Programme Goal Approach or High Level Plan Problem or Major Need

  12. Project Planning Cycle

  13. Tools & Techniques

  14. Project Initiation Tool NAME/TITLE PURPOSE AUDIENCE or STAKEHOLDERS (AIMS/OBJECTIVES) (DRIVERS / SUPPORTERS / OBSERVERS?) WHY IS PROJECT BEING DONE? WHAT FOR? WHAT IS THE RESULT? WHO IS PROJECT FOR? WHO WILL BENEFIT (OR NOT)? WHO WILL IT INVOLVE? DESIRED END RESULT MEASURES OF SUCCESS Or CRITICAL SUCCESS FACTORS) (STANDARDS / CRITERIA) GOALS! WHAT MAKES THE PROJECT A SUCCESS? WHEN ARE WE FINISHED? WHAT CAN BE MEASURED? HOW DO I MEASURE SUCCESS? MEASURABLE / UNMEASURABLE QUALITATIVE / QUANTITATIVE

  15. Stakeholder Analysis

  16. Risk Analysis

  17. Gantt Chart • Named after its originator Henry Gantt • A Gantt chart is a graph which illustrates on a timeline when each activity will start, finish and end • It’s a pictorial representation of each stage of the project.

  18. Gantt Chart – Making the Tea

  19. 10s 10s 3s 180s 10s 5s 15s 5s 15s 15s 10s 10s 20s Activity-in-the-Box Network Diagram (Making the Tea) Re-Boil START FillKettle Switch Kettle On Boil Water(Initial) Scold Pot PutTea-bag In PourWater Place PotOn Tray ENDTEA SERVED Put MilkIn Jug Put SugarIn Bowl Get Tray Put Milk, Sugar, Cup & Saucer on Tray Serve

  20. 10s 10s 3s 180s 10s 5s 15s 5s 15s 15s 10s 10s 20s Critical Path Analysis (for Making the Tea) Re-Boil START FillKettle Switch Kettle On Boil Water(Initial) Scold Pot PutTea-bag In PourWater Place PotOn Tray ENDTEA SERVED Put MilkIn Jug Put SugarIn Bowl Get Tray Put Milk, Sugar, Cup & Saucer on Tray Serve Critical Path TOTAL TIME = TIME ON CRITICAL PATH = 253 secs

  21. Reporting Tools • The Highlight Report is produced by the Project Manager or the main purpose of providing the Project Board with the status of the stage and project. • A Highlight Report should contain, at a minimum: • Dates • Achievements in the current period • Achievements expected in the next period • Budget and schedule impacts • Actual/potential problems and resolution suggestions

  22. Question 1 • The project is going according to the plan and it is nearly completed. Client calls and says their marketing department had to make ‘a very small change’ in the source file • It is a corporate brochure translated and typeset into 10 languages • And you are new to the company

  23. Answer Choices • Say yes in order to keep the client happy • Work out the extra cost & time and try to meet the deadline and inform the client accordingly • Refuse to undertake the change as this is not your fault and your team is scheduled to start another project right after this one • Check your contingency plan to see if you can absorb the request

  24. Answer • A 1 – b or d is the right answer

  25. WAVE - more information To find out more about WAVE and how we support Voluntary & Community Organisations in Westminster, visit our stand or: Call: 0207 697 1962 Email: vishal.shah@be-group.co.uk Web: www.wave-vcs.org.uk Twitter: @WAVE_LDN

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