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Presentation on Electronic Tendering to the Information Infrastructure Advisory Committee Friday 29 September 2000. Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting. Goals of E-tendering. Through E-tendering, we aim -
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Presentation on Electronic Tendering to the Information Infrastructure Advisory Committee Friday 29 September 2000 Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting
Goals of E-tendering • Through E-tendering, we aim - • To promote the wider use of IT and e-commerce with Government taking the lead • To extend the reach of tender invitation so as to obtain more competitive offers • To streamline the Government procurement process 2
Marine Dept. Tender Board Central Tender Board Printing Dept. Tender Board Government Printer Secretary for the Treasury Deputy Director of Marine Not exceeding $5M Not exceeding $5M Above prescribed limits of other tender boards GSD Tender Board Public Works Tender Board Deputy Director of Government Supplies Deputy Director of Architectural Services Not exceeding $10M Not exceeding $30M Tender Boards Government procurement authorities 3
Breakdown of Contract Types Number of contracts 4
Breakdown of Contract Types Contract value
E-tendering for Works Contracts Characteristics of works contracts • Fewer contracts, but high contract value and more parties involved • Bulky tender document and proposal • Special technical requirements on electronic file format (e.g. plans, technical drawings, etc.) • Relatively confined group of suppliers • Industry practices 6
E-tendering for Works Contracts • Stage 1 • Survey on Electronic Tendering • A survey was conducted by the Hong Kong Productivity Council (HKPC) in early 2000 • Major findings include – • 83% of the firms supported E-tendering and intend to participate • 56% of the firms perceived savings in operational expenditure with E-tendering • Estimated total savings in the industry can reach $33 million per annum • Major concerns include security, confidentiality, authentication, virus attack and legal issues 7
E-tendering for Works Contracts • Stage 2 • Electronic Dissemination of Tender • Documents by CD-ROM • Started 25 August 2000 for all public works contracts. • Distribution of electronic files containing the contents of tender documents • Distribution of hard copy documents continues • Specified formats for electronic files • Internet dissemination to be considered in due course 8
E-tendering for Works Contracts • Stage 3 • Electronic Submission of Tenders • Currently being studied. • Implementation framework to be delivered in early 2001. 9
E-tendering for Works Contracts • Beyond Stage 3 • Electronic Service Delivery (ESD) for • Works Project • Works Bureau to conduct a consultancy study on ESD for works project. The study will commence in late 2000 and take one year to complete. • Possible ESD applications - • Electronic exchange of planning and design information in feasibility study and design; • Electronic exchange of utilities information; • Electronic tendering • Electronic contract administration 10
Future Directions • to extend ETS to cover non-works contracts of higher value • to extend ETS for use by other Government agencies • to consider E-tendering for works contracts • to consider other E-procurement initiatives 11