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Presentation Overview

Presentation Overview. PART I (Dennis) Description of the Cecilia Bard Multicultural Library for Peace, previous Web display solutions, finding Mike PART II (Michael) Former SQL solution, discussion of X-Server solution, evaluation of the final product PART III (Marianne)

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Presentation Overview

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  1. Presentation Overview • PART I (Dennis) Description of the Cecilia Bard Multicultural Library for Peace, previous Web display solutions, finding Mike • PART II (Michael) Former SQL solution, discussion of X-Server solution, evaluation of the final product • PART III (Marianne) A catalog librarian’s notes on preparing item records in the OPAC, with a little help from our friends at SUNY-OLIS

  2. PART I Description of the Cecilia Bard Multicultural Library for Peace; previous Web display solutions; finding Michael

  3. The Cecilia Bard Multicultural Library for Peace

  4. The Cecilia Bard Multicultural Library for Peace • Books donated by BSC professors Dr. Geraldine Bard and Dr. Betty Cappella in 2000 • In memory of Dr. Bard’s mother, Cecilia • Initial donation about 300 books; now 3,508 • Ongoing collection, with several hundred books added each year in 2-3 “lots” • Themes of multiculturalism and diversity, divided into children and adult categories

  5. The Cecilia Bard Multicultural Library for Peace • Because located throughout the library, a condition of the donation was that: “Books will be given a virtual space on a Web page devoted to the collection” • How do we provide the required “virtual space”?

  6. Solution #1: Good Ol’ HTML 2000-2003, a list of “Bard Books” was prepared by a librarian, and hand-coded by a student assistant for publication to the Web page:

  7. Solution #1: Good Ol’ HTML Looked fine, but was labor-intensive.

  8. Solution #2: SQL • As collection size grew, we were eager for an automated solution • We reached out to Andrew Perry at OLIS for help • His server-side SQL solution worked wonderfully from 2003-2008 (more on that later from Mike)

  9. Solution #2: SQL

  10. Solution #3: ??? • In 2008, changes to SUNY/OLIS customization policy present an opportunity • Submitted a Footprints for a read-only Oracle account • Maureen Zajkowski suggested using something called the “X-Layer” in Aleph • Michael Curtis is reputed to be the go-to guy on the X-Layer

  11. PART II Former SQL solution in more detail; discussion of X-Server solution; evaluation of the final product

  12. BardCollection Project requirements • Narrow scope, only Bard collectionitems • Emphasizebrowsing, notsearching • Various topic/audience categories are used • Collection changes: refresh or update

  13. Reviewing the Situation • The past process • SUNYConnect server side • SQL query & extraction of data • Based on 'internal note', tab3 on Aleph item • Metadata based on z15, basic title, author, pub date

  14. Reviewing the Situation • Possible X-Server process • Buffalo State server side • Aleph CCL query • Can't match 'internal note' but can search other fields • Subject, other MaRC fields • Collection code, some other item fields • Metadata extracted from complete MaRC record • Usually more metadata than z15 table

  15. How It Works • Small set of files loaded on Buffalo server: • PHP scripts to • talk to Aleph server • pull & process data • CSS file to add style to HTML • A blank book cover file

  16. How It Works • PHP script “bard.php” is the main Web page • User selects search terms from menu or types in a search box

  17. How It Works • After the ‘display’ button is clicked, a properly formed CCL search is inserted in the URL

  18. How It Works • When bard.php has a CCL request, in the ‘background’ it pulls data from Aleph x-server

  19. How It Works • Two x-server requests from Buffalo to Aleph are required to pull item data • “Find” runs a search • http://saranac.sunyconnect.suny.edu:4380/X?op=find&base=bsc01&request=WSU%3D%22Bard%20children%20Russian%22 • “Present” gets a set of item data • http://saranac.sunyconnect.suny.edu:4380/X?op=present&set_no=001157&set_entry=000000001-000000005&format=marc

  20. How It Works • Aleph x-server returns MaRC XML (yuck!) • Catalogers: notice MaRC field numbers, indicators, and subfields in XML elements (and you thought you didn’t understand XML!)

  21. How It Works • PHP script “search.php” chews up XML and spits out HTML • “pagination.class.php” paginates results

  22. How It Works • Final product • Simple/browsable interface • Always up-to-date • Access to SUNYConnect server not required • Rich metadata • Local styling using CSS • PHP could be customized by the library http://library.buffalostate.edu/collections/bard.php

  23. PART III A catalog librarian’s notes on preparing item records in the OPAC, with a little help from our friends at SUNY-OLIS

  24. SQL Solution

  25. X-Layer Solution

  26. DEMONSTRATION

  27. THANK YOU Any questions?

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