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TIME & ATTENDANCE COLLECTION SYSTEM (TACS) OVERVIEW JUNE 2, 2004

TACS. TIME & ATTENDANCE COLLECTION SYSTEM (TACS) OVERVIEW JUNE 2, 2004. BENEFITS OF TACS . ELIMINATED LIMITATIONS OF FORMER T&A SYSTEMS Five systems with different data formats and reports

jerry-frederick
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TIME & ATTENDANCE COLLECTION SYSTEM (TACS) OVERVIEW JUNE 2, 2004

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  1. TACS TIME & ATTENDANCE COLLECTION SYSTEM (TACS) OVERVIEW JUNE 2, 2004

  2. BENEFITS OF TACS ELIMINATED LIMITATIONS OF FORMERT&A SYSTEMS • Five systems with different data formats and reports • Required expensive modifications to systems across the country to comply with any new legal requirements and Union contracts • Organization needed one platform for all work hour and payroll information to feed all of our reporting systems • Did not use Web based technology • Near real time data downloads for instant reporting • Ease of use by all operators

  3. BENEFITS OF TACS (continued) CENTRALIZED MANAGEMENT CONTROL • Centralized view of all sites’ T&A data at HQ/Area/Cluster • Access available from the largest to the smallest offices • Modifications to application implemented across the country instantaneously; no site-by-site implementation • Eliminates delay in full compliance to Postal T&A standards across the country • Interfaces with all corporate information systems such as FLASH, DOIS, and PIMS • Integral part of USPS long term strategy of single platform for all work hour data

  4. TACS SYSTEM TACS CONSISTS OF FIVE COMPONENTS • TACS (PAYROLL) • RTACS (MANUAL/EBR) • TVR (NON EBR OFFICES) • ERMS (IVR) • ADJUSTPAY

  5. TACS SYSTEM (continued) TACSIS A PROGRAM THAT -is comprised of over 650,000 lines of computer code - includes all updates to FLSA and FMLA regulations - includes all updates to union contract provisions - successfully pays over 700,000 employees correctly - has the capacity to produce 85 types of reports

  6. TACS SYSTEM SECURITY EXTERNAL SECURITY FEATURES • Electronic Badge Reader system access is password protected • Badges are in lockable racks • Badge racks are located in highly visible areas • Employee ID’s are on badges, not SSN’s • TACS sites are located in restricted areas • e1357 security process is required for any access to TACS systems • District Internal Control Group required to perform periodic TACS reviews

  7. TACS SYSTEM SECURITY (continued) INTERNAL SECURITY FEATURES • Only authorized TACS personnel and supervision are allowed access to system • All terminals are password protected • TACS system tracks and records all users and any entries made to employee files by time, date, and SSN • User profile function restricts level of access as determined by management • District TACS managers are required to periodically perform system and process reviews • Random FLSA reviews conducted by Area and Cluster

  8. TACS REPORTING SYSTEM TACS REPORTS ARE SEGREGATED INTO THE FOLLOWING FOUR GENERAL TYPES OF CATEGORIES Administrative type reports - USER, BADGE, ACTIVE OPN, VALID CODE, & MISC SITE Employee type reports - SCHEDULE, HIGHER LEVEL, COMPARISON, CMS/TACS, LIST, & MOVES Finance type reports - LTATS , PPWK, FLASH, LDC/OPN, & STATION SUMMARY Clock Ring type reports – OVERTIME & DISALLOWANCE

  9. TACS – SUPERVISOR RESPONSIBILITIES • Supervisors are responsible to authorize employee time for • whom they supervise. • Supervisors must authorize payroll adjustments for the employees • whom they supervise. • Resources: • District/Area/Headquarters Labor • Mr. Donahoe Letter dated June 4, 2002 • Mr. Donahoe Letter dated January 31, 2003 • Information Packets sent to Area Labor by • Michael J. Harrison – Jack W. Green • TACS website • Adjustpay Website – PP 14 additional documents added

  10. TACS PAYROLL ADJUSTMENTS FY 2002 FY 2003 FY 2004 Adjustments Adjustments Adjustments City Per City Per City Per AP Pay Period Adjustments Employees 1,000 Adjustments Employees 1,000 Adjustments Employees 1,000 1 20 26,622 770,110 34.57 28,433 733,727 38.75 22,656 707,964 32.00 21 28,162 768,688 36.64 23,221 732,054 31.72 21,534 706,676 30.47 2 22 27,362 768,595 35.60 23,235 732,390 31.72 17,259 706,912 24.41 23 25,634 767,455 33.40 24,914 731,690 34.05 21,500 702,933 30.59 3 24 24,276 771,776 31.45 22,419 735,066 30.50 20,090 703,907 28.54 25 34,586 777,739 44.47 22,442 740,032 30.33 18,312 708,081 25.86 4 26 37,057 796,896 46.50 26,317 760,788 34.59 21,213 723,824 29.31 1 22,887 770,334 29.71 22,424 740,360 30.29 22,896 708,244 32.33 5 2 26,941 758,697 35.51 23,687 728,344 32.52 16,941 698,831 24.24 3 28,926 757,426 38.19 24,795 727,116 34.10 25,165 698,159 36.04 6 4 28,511 755,005 37.76 26,234 725,410 36.16 22,478 695,527 32.32 5 22,507 754,258 29.84 20,173 725,219 27.82 18,251 695,413 26.24 7 6 27,267 752,019 36.26 24,218 723,654 33.47 23,369 693,090 33.72 7 26,046 751,454 34.66 22,599 723,245 31.25 17,959 692,849 25.92 8 8 24,533 748,220 32.79 21,237 720,970 29.46 17,494 691,134 25.31 9 24,621 747,531 32.94 19,506 720,691 27.07 16,932 690,838 24.51 9 10 24,013 745,832 32.20 18,184 719,274 25.28 0 0 11 16,106 745,057 21.62 19,275 718,684 26.82 0 0 10 12 25,899 744,561 34.78 17,711 718,335 24.66 0 0 13 25,943 742,990 34.92 21,125 716,480 29.48 0 0 11 Normalized 32,641 739,214 44.16 18,764 712,887 26.32 0 0 15 21,949 739,762 29.67 16,808 713,444 23.56 0 0 12 16 27,822 739,309 37.63 23,796 713,387 33.36 0 0 17 26,249 738,230 35.56 18,180 711,699 25.54 0 0 13 18 24,531 736,867 33.29 18,742 710,763 26.37 0 0 19 23,616 734,654 32.15 20,100 708,853 28.36 0 0 Totals 684,707 19,622,679 34.89 568,539 18,844,562 30.17 324,049 11,224,382 28.87 -13.54% -17.26% -4.31%

  11. TACS LABOR RELATED ADJUSTMENTS Administrative Agency decision Administrative Agency settlement Arbitration decision Back Pay – Typically 80 hours or more Decision - Court of Law Dispute Resolution Team Decisions – NALC Equal Employee Opportunity Commission (EEOC) decision Equal Employment Opportunity Commission (EEOC) settlement Grievance settlement (general hours adjustment) Grievance settlement (lump sum) Merit Service Protection (MSPB) settlement Merit Service Protection (MSPB) decision payment Pre-Arbitration settlement Redress settlement (EEOC)

  12. TACS LABOR RELATED ADJUSTMENTS (cont’d) Grievance - Lump Sum <10,000

  13. TACS LABOR RELATED ADJUSTMENTS (cont’d) Grievance - Lump Sum >10,000

  14. TACS LABOR RELATED ADJUSTMENTS (cont’d) Grievance - Hours Adjustment

  15. TACS LABOR RELATED ADJUSTMENTS (cont’d) Class Action - Lump Sum or Hours

  16. TACS LABOR RELATED ADJUSTMENTS (cont’d) Agency - Lump Sum

  17. TACS LABOR RELATED ADJUSTMENTS (cont’d) Agency - Hours Adjustment

  18. TACS LABOR RELATED ADJUSTMENTS (cont’d) Exceptions & References

  19. MISCELLANEOUS TACS TOPICS - CMS / TACS INTERFACE - COMPARISON OF PS FORM 50 INFO TO TACS MASTER FILE - DISALLOWED TIME ISSUES - QUESTIONS?

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