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Collection Managers Forum June 2, 2004 - Monographs -

Collection Managers Forum June 2, 2004 - Monographs -. Duplicate Monographs Test Virtual Approvals Support for Next Year. Duplicate Monographs Test Results as of May 25, 2004 (first 11 weeks). Definition of Duplicate. 1 Circulating copy in OSUL, HEA, LAW or Regionals

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Collection Managers Forum June 2, 2004 - Monographs -

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  1. Collection Managers ForumJune 2, 2004- Monographs - Duplicate Monographs Test Virtual Approvals Support for Next Year

  2. Duplicate Monographs TestResults as ofMay 25, 2004(first 11 weeks)

  3. Definition of Duplicate • 1 Circulating copy in OSUL, HEA, LAW or Regionals • 5 + Available copies in OhioLINK (or # you specify) • Between March 8 – May 24 (first 11 weeks) • 448 monographs tagged as dups (EPRICE = $24,435.)

  4. Firm Order SummaryReturned to requestor = 64 titlesof those: • 46 titles = $2,547. Unindicated, standing order, dup on approval, etc. (Would have been returned under old criteria) • 18 titles $2,013. TRUE SAVINGS (Dup for test criteria – requestor did not re-order)

  5. Known Dups Firm Ordered –by category • Reserve: 73 titles (104 copies) $5,458. (incl. Stone) • Replacement: 45 titles $2,515. (incl. Brt1) • Low Priority: 42 titles $1,285. (incl. 6 SC) • Circulating: 23 titles $468. • High Use: 15 titles (17 copies) $961. • Reference: 13 titles (15 copies) $1,066. • Fac./Patron: 6 titles $407. • At risk: 0 titles $0. 217 dups titles ordered $12,160.

  6. Impact on Firm Orders • New definition of duplicate resulted in: 18 titles not ordered = $2,013. true savings • Invisible change: Locations submitting fewer dup requests

  7. 217 known dups ordered for $12,160. (Price before shipping). • 34% reserves: dups in OSUL and 1 online * Dups for Stone Lab (33 titles for $3,013.) – distant loc. • Few low priority dups ($1,285.) requested * 6 were for Spec. Collections – not true dups

  8. Approval Summary Total rejected/returned = 145 titles • Total returned $8,222. / YBP (95%) HAR (5%), of those: • 57 titles $4002. Dup for same location, standing order, etc. (Would have been rejected under old criteria) • 88 titles $4,220. TRUE SAVINGS (Returned because of test only) • Known duplicates still selected = 19 titles $760. - All YBP

  9. Dup Test Benefits • 88 approvals returned due to test : $4,220. in true savings • 18 firm orders not placed $2,013. intrue saving • $6,233. over 11 weeks (~$31,000 / yr.) redirected by you to purchase unique titles

  10. The Future ? Test appears successful at redirecting resources to purchase more unique items. Should it be continued ?

  11. Another Change on the Horizon:Virtual YBP Approval • CAC Recommends: • Important to have virtual approvals operational before move to Ackerman • Separate virtual approvals from shelf-ready processing test

  12. Test group • Marti Alt, Susan Logan, Mary Scott, Susan Wyngaard • Voted on basics: • Virtual selection first; then will test shelf-ready • Two files: 1) virtual books, 2) virtual notification slips • Start with broad subject profiles; can narrow later • In beginning, will physically review selections when received to evaluate test (no return option) • Indicated training needs; will test training materials • Next step, have YBP switch test groups’ profile from physical to virtual books and slips

  13. -Support for next year - Funds will need ongoing attention • Allocations may appear less due to negative carry-forward • Budget is stable; cost of materials is rising • YBP is trying to sell “not held in OhioLINK” titles • Move to online fund reports for more current status (OSCAR fund status is posted daily)

  14. What support could you use? • Did receiving more fund alerts by e-mail this year help you manage your funds? • Would you attend a roundtable discussion / workshop on fund management techniques for a flat budget year?

  15. Thank you for your ideas. Discussion? Questions?

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