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Creating Tobacco-Free Worksites: A Comprehensive Case Study for Policy Change

This case study outlines the process undertaken by the Department of Human Services (DHS) to establish a tobacco-free environment across all its campuses. It highlights the importance of system-wide, sustainable policies that protect employees and clients from secondhand smoke while encouraging people to quit. Key strategies included forming a broad coalition, implementing a structured phase approach, and fostering effective communication and resources through Project Quit. The study illustrates how high-level support and clear communication were pivotal in overcoming challenges and ensuring successful implementation.

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Creating Tobacco-Free Worksites: A Comprehensive Case Study for Policy Change

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  1. Tobacco-Free DHS Creating tobacco-free worksites: A case study

  2. Why Policy Change? • System-wide • Sustainable • Effective

  3. Tobacco-free policies • Protect from secondhand smoke • Employees • Clients • Encourage people to quit • Model behavior

  4. In the beginning………. • DHS leadership (Cabinet) makes a decision: All DHS campuses should be smokefree, or maybe tobacco-free……. • A work group is formed to make recommendations • TIP: Have as broad a coalition of departments around the table as possible

  5. The recommendation: • Phase 1 - All DHS campuses wholly owned or leased by DHS tobacco-free by May, 2008 (approx. 50 facilities) • Phase 2 – Campuses not wholly owned or leased – i.e. with joint tenants – tobacco-free as lease agreements are negotiated (approx. 100 facilities) • TIP: New policy should take effect in the spring or summer, not in the dead of rainy winter!

  6. Dissension…….. • Tobacco-free vs. smokefree • High level support wins the day • TIP: Contract (charter) as high up the food chain as possible!

  7. Nuts and Bolts • Three subcommittees formed: • 1 ) Policy subcommittee – hammered out policy issues • Which DHS sites included in Phase 1 • Parameters of the policy • Signs • Enforcement issues

  8. But what about…….!??!

  9. Nuts and Bolts, cont. • 2) Communications subcommittee • DHS Communications and TPEP - created and implemented a communications plan • Objectives: Communicate info about: • a. the policy • b. quitting to the following audiences • Managers • Employees • Clients • Vendors

  10. Nuts and Bolts, cont. • 3) Resources subcommittee: Project Quit! • PEBB, Free and Clear and TPEP • Objective: Make sure that all employees who want to quit know help is available • EAP brown bags • Website • Enhanced Quit Line services • Materials • Quizzes and Contest

  11. Nuts • Developed: • Website with policy info, quitting info, secondhand smoke facts and a letter from Dr. Goldberg: http://www.dhs.state.or.us/tools/tobfree/ • Project Quit card • Project Quit tip card • Project Quit poster • FAQs • Training presentation – on line

  12. Communications included: • E-mails from the Director about the policy, quitting and Project Quit • A letter to all employees at affected sites • A letter to all contractors of DHS • Quit cards mailed to all affected sites • Tip cards mailed to all affected sites • TIP: Put as much energy as possible into communication

  13. Milestones • Project Quit kick-off – Jan. 8th • Meetings with heads of all state agencies • DAS forms committee to work on statewide smokefree policy

  14. Milestones, cont. • March 1-5 – Quizzes reach over 10% of DHS employees in 3 days • In Mar. – approx. 2140 took the quiz • In Apr. – approx. 1,755 • May 30 – Implementation! • News Conference

  15. Comments from employees • “One year ago, my sister died from smoking-related cancer. We could not coerce her, plead, beg or in any way prevent her from smoking. A tobacco-free work site might have helped her to slow down her smoking, if not quit, had it been an option at any of her worksites.”

  16. More comments • So far, I am on Day 4 of being smoke-free. I was a cheater-smoker…..this will make it easier for me to stay smoke-free! Thank you! • I quit for 30 days and am trying to quit again. I think a smoke-free campus is a wonderful idea and it will help me stay quit!

  17. Contact info • Cathryn Cushing • 971-673-1013 • cathryn.s.cushing@state.or.us

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