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Cataloging IS a Public Service: Repositioning Cataloging and Metadata Services

Cataloging IS a Public Service: Repositioning Cataloging and Metadata Services. ALCTS Heads of Cataloging IG January 23, 2012 Jee Davis Jina Choi Wakimoto. Jee Davis Cataloging & Metadata Services University of Texas Libraries Asst. Dept. Head (Jan. 2010 – Aug. 2010)

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Cataloging IS a Public Service: Repositioning Cataloging and Metadata Services

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  1. Cataloging IS a Public Service: Repositioning Cataloging and Metadata Services ALCTS Heads of Cataloging IG January 23, 2012 Jee Davis Jina Choi Wakimoto

  2. Jee Davis Cataloging & Metadata Services University of Texas Libraries Asst. Dept. Head (Jan. 2010 – Aug. 2010) Head Librarian (Sep. 2010 – )

  3. WORDS in the Paris Principles

  4. WORDS in the Statement of International Cataloging Principles

  5. Fundamentals of CMS We are the experts in describing information resources • Content standards vs. Encoding standards We enable our users to find, identify, select and obtain the information that they need • Define the users of CMS • Structure CMS to support users to complete the user tasks

  6. Re-Structure CMS at UT-Austin AFTER BEFORE

  7. Define CMS Users at UT-Austin End Users - Students, staff, faculty - Donors - Other library partners CMS - Rush/Request - New acquisitions - Gifts - Special projects Bibliographers Branch Libraries Digital Project Units

  8. Defining Your CMS Users Will Help … • Prioritize projects/assignments/responsibilities • Rush/Requested materials (within 24 hrs.) • Newly purchased materials (within 3 days) • Gifts/Backlogs (project-based cataloging) • Design staff training • Core training (fundamentals of cataloging and metadata) • Routine training (changes in cataloging and metadata practices) • Special training for special projects

  9. Challenges of Managing CMS • Declining budgets = Less staff • Assess/reassess/redesign workflows • Demands in user-centered catalog = Frequent changes in software • Get involved in decision-making process • Dealing with increasing digital resources and understanding various non-MARC metadata • Design staff training • Outsourcing • Know your staff and assess in-house capability; always consider the needs of our users • Resource Description and Access • Take a deep breath … and start planning

  10. Challenges and Opportunities @ CUB • Cataloging is Unmediated Public Service • Facilitate Users’ Self-Sufficiency • Enhance User Experience • Challenges are Opportunities • CU Boulder Libraries Strategic Plan (2006) • Client-Centered Focus • Timely Access, Hidden Collections, Digital Scholarship • Library as Destination • Optimal Organization Structure

  11. Optimal Organization Structure • Restructuring of Cataloging Department Cataloging and Metadata Services (2006) • Mission statement • Team structure • Re-deployment of staff to address hidden collections, digital scholarship • Needs assessment and goal setting • 3 Minor Restructure (2008-2011)

  12. From Serials Cataloging to ERSA • Electronic Resources and Serials Access • One team within CMS (addition of 2 staff from ACQ) • serials acquisitions, KB maintenance, ERM (inc. usage statistics collection) and WB (link resolver) maintenance • Working in close collaboration with ACQ, Collection Development and Public Services librarians, and engaging with users

  13. Client-Centered Focus • Understand All Libraries Trends and Operations • New acquisition models, such as PDA • Scholarly Communication and Open Access • Be Proactive • Develop a Culture of Assessment • Data-driven storytelling • Demonstrate ROI • 5-year update to the Libraries

  14. Digital Scholarship • Digitized collections – metadata librarian and 6 out of 13 monographic and serials copy catalogers providing descriptive metadata, using VRA Core and MODS (so far…) • Collaboration with curators of data and other cultural resources and institutional assets • metadata librarian hired in 2011

  15. Future Challenge and Opportunity • New major role for metadata librarians – data management • collaborations among stakeholders is key to success in building institutional infrastructure for research data • A key stakeholder is Libraries and metadata specialist in a critical role • Digital Research Data Sharing and Management http://www.nsf.gov/nsb/publications/2011/nsb1124.pdf • Standards and interoperability enable data-intensive science.  “Standards for descriptive and structural metadata will help establish a common framework for understanding data and data structures to address the heterogeneity of datasets…”

  16. Demonstrating Value to University • Metadata Consulting for D2L Learning Object Repository • Serving on the CU Data Conservancy Advisory Team • Serving on the Data Management Task Force, appointed by the Vice Chancellor of Research • Reorganization (2012) • Get Out of Your Comfort Zone and Take a Risk

  17. Thank You! • Jee Davis • Head, Cataloging & Metadata Services • University of Texas Libraries • j.davis@austin.utexas.edu • Jina Choi Wakimoto • Faculty Director, Metadata Services • University of Colorado Boulder • Jina.wakimoto@colorado.edu

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