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Efficient File Management Techniques for Organized Storage

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jodie
13 diapositives · 264 Views · Jul 10, 2014

Learn the basics of directory and sub-directory concepts for systematic file handling. Discover how to create, save, search, move, copy, and delete files easily. Utilize Windows Explorer for efficient file management tasks.

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Efficient File Management Techniques for Organized Storage
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  1. Chapter 3 File Management

  2. 3.1 Basic Concept of Directory and Sub-directory • To handle computer files systematically • put files of the same type or for the same purpose in a directory • We can have sub-directories inside a directory. • In Microsoft Windows, the terms folder and sub-folder are used to represent a directory and a sub-directory respectively.

  3. Files for the same type Files for the same type Files for the same type Files for the same purpose 3.1 Basic Concept of Directory and Sub-directory The ‘music’ sub-directory has 2 sub-directories. The ‘my files’ directory has 3 sub-directories. The ‘text’ sub-directory has 1 sub-directory and 2 files. The use of directory to store files

  4. 3.2 Basics of File Management • Common tasks in managing files are to • create • save • search • move • copy • delete

  5. 3.2 Basics of File Management • Creating and Saving a File • when we use software to perform a specific task, e.g.: • writing a letter with a word processor • a file may be created in the process • a file can be saved in specific folders

  6. Locating a file by Windows Explorer 3.2 Basics of File Management • Searching a File • If we know the location of a particular file, we can use Windows Explorer to access the file.

  7. 3.2 Basics of File Management • Searching a File • If we cannot recall the file location, we can use the search function to find the file for us. 1. Run ‘Search’ function by selecting ‘Start’  ‘All Programs’  ‘Search’. 2. Select ‘All files and folders’. Locating files with the search function

  8. 5. Click to start searching. Search 3.2 Basics of File Management • Searching a File 3. Type in file name. 4. Select a target disk drive or folder in the pull down menu. 6. Matched files will be shown on the right. Locating files with the search function

  9. 3.2 Basics of File Management • Moving and Copying a File • To move a file is to place it from one location to another. • To copy a file is to create a new file with the same content as the original one.

  10. Move a file 2a. Select ‘Edit’  ‘Cut’ on the menu. 1. Start Windows Explorer. Select the file you want to move or copy. Copy a file 3.2 Basics of File Management • Moving and Copying a File Moving and copying a file

  11. 3. Select the destination of the file and then select ‘Edit’  ‘Paste’. 2b. Select ‘Edit’  ‘Copy’ on the menu. 3.2 Basics of File Management • Moving and Copying a File Moving and copying a file

  12. 4. File has been moved or copied. 3.2 Basics of File Management • Moving and Copying a File Moving and copying a file

  13. 3.2 Basics of File Management • Deleting a File • remove a file from the computer • The deleted file will first be kept in the Recycle Bin. • Files in the Recycle Bin will be removed completely when you empty the Recycle Bin or when it is full.