1 / 25

Laboratory Exercise # 3 – Basic File Management

Office Productivity Tools 1 Laboratory Exercise # 3 Basic File Management Objectives: At the end of the session, the students are expected to:. Navigate the Windows File Manager using Windows Explorer Manage files such as moving, copying, renaming and deleting files and folders

lani
Télécharger la présentation

Laboratory Exercise # 3 – Basic File Management

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. OfficeProductivityTools1 LaboratoryExercise#3 BasicFileManagement Objectives: Attheendofthesession,thestudentsareexpectedto: NavigatetheWindowsFileManagerusingWindowsExplorer Managefilessuchasmoving,copying,renaminganddeletingfilesandfolders Createfolders ExplainthedifferentcontextmenusoftheiconsfoundinWindowsExplorer Enumeratethedifferentfilenamingconventions Changethesettingsofdisplayingfolders • • • • • • Materials: 1PCwithpre-installedMicrosoftWindowsoperatingsystem • BasicPrinciples: Thetwoofthemostcommontasksperformedbyacomputerarecreatingdocumentsandmanagingthese documents.YoustoreyourfilesonyourcomputerusingtheWindowsXP’shierarchicalsystemoffolders. Inthishierarchyoffolders,youcaneithermoveandcopyfilesamongfolders.Youmayevendeleteitif younolongerneedthem. WindowsXPmakessurethatitiseasytoorganizeyourfilesandfolders.Managingyourfilesandfolders issimilartoworkinginanofficeandfilingyourfoldersinafilingcabinet.Youcancreatenewfolders,move folders,renamefolders,anddeletefolders. Therearetwowaysinnavigatingthefilesystem.Theseare: • Using My Computer–TheiconofMyComputerisfoundintheStartMenu.Youcanclicktheicon foundintheStartMenutolaunchtheMyComputerwindow.Ifpresent,youcanalsousetheMy ComputericonfoundinDesktop. Figure3.1LaunchingMyComputerwindowfromtheStartMenu LaboratoryExercise#3–BasicFileManagement *PropertyofSTI Page1of25

  2. OfficeProductivityTools1 Figure3.2LaunchingMyComputerfromtheDesktop Figure3.3MyComputerwindow Using Windows Explorer–Thiswindowshowsyouthelocationofeveryfileandfolderinyour computerlikeamap.Italsohelpsyouunderstandtherelationshipbetweenfiles,folders,drives.You canlaunchWindowsExplorerbyclickingStart Accessories WindowsExplorer.Youcanalso launchWindowsExplorerusingthekeyboardbypressing<WindowsLogo >+E.TheWindows ExplorerhasatreestructurelocatedontheleftofthewindowwhichiscalledtheFolderpanewhich containsthehierarchicallistingoffilesandfolders.ItalsohasaFilepanewhichislocatedontheright sideofthewindowandisusedtodisplaythefilesandfoldersinsidetheselecteddriveorfolder.The toplevelofWindowsExplorerisMyComputer. LaboratoryExercise#3–BasicFileManagement

  3. OfficeProductivityTools1 Figure3.4LaunchingWindowsExplorer Figure3.5WindowsExplorer Acontextmenuisdisplayedoneveryobjectwhenyouright-clickit.Severalsectionsaredisplayedon everycontextmenuforafileorfolder.Eachsectionhasadifferentpurpose.Thepropertiesoftheobject dictatethesectionsandoptionsofthecontextmenudisplayed.Eachsectionofthecontextmenuare separatedbyaline. LaboratoryExercise#3–BasicFileManagement *PropertyofSTI Page3of25

  4. OfficeProductivityTools1 Figure3.6ContextMenuofLocalDriveC: Thedifferentsectionsofthecontextmenuare: Actions–Thisisthefirstsectionofthecontextmenuthattellsyouwhatkindsofactionsyoucan performinagivenobject. Send To–Thissectionofcontextmenuallowsyoutosendafolderorfiletoanotherlocation.The optionswheretosendthefilearefloppydisk,theDesktop,MailRecipient,MyDocuments,and anyRemovabledrivesattachedinyourcomputer. Editing–Thissectionofthecontextmenucontainsoptionsforcutting,pasting,andcopyingfiles. Network–ThissectioncontainsasingleentrywhichisSharing.Thisisusedtosharefilesinthe network. Manipulation–ThissectionusuallycontainsthreeentrieswhichareCreateShortcutthatallows youtocreatealinktoafileorfoldertootherplaceinyourcomputer,theDeleteoptionthatsends yourfiletotheRecycleBin,andtheRenameoptionthatallowsyouchangethenameofthefileor folder. Compression and Decompression–Thissectionallowsyoutocompressordecompressafile. Properties–Thissectionallowsyoutodisplayandconfigurethepropertiesofagivenobject. • • • • • • • SomeobjectshavespecializedcontextmenuentriesandtheseentriesarecategorizedasOtherOptions. TheRecycleBinhasanoptiontoemptyitandtheDesktophasaNewoptionthatisusedtocreatenew files. AnotheradvantageofusingWindowsXPisthatitprovidesotheroptionstorepresentafileorfolderina screen.Italsoallowsyoutosortfilesintheorderyouwantthemto. Thedifferentwaystoviewfilesandfoldersare: Tiles–Thistypeofviewusesalargeiconlabeledwithitsnamerepresentingthefileorthefolder. Youcanmovetheiconstodifferentareasofthewindowbydraggingtheobject.Thisis • recommendedwithfewfilesandfolders.ChooseView Tilestodisplaythefilesandfoldersin tiles.Youcanalsoright-clickanemptyspaceintheWindowsExplorerorMyComputerand chooseView Tilesfromthecontextmenu. LaboratoryExercise#3–BasicFileManagement *PropertyofSTI Page4of25

  5. OfficeProductivityTools1 Figure3.7Viewingfilesandfoldersintilesusingthemenubar Figure3.8Viewingfilesandfoldersintilesusingcontextmenu • Icons–Thistypeofviewrepresentseachobjectwithasmallericonwiththenamelocatedunder theicon.YoucanmovetheiconsthesamewayyoucanmovethemusingtheTilesview.Youcan viewfilesandfoldersusingIconsbychoosingView Iconsfromthemenubarorbyright-clicking Iconsfromthe anemptyspaceinWindowsExplorerorMyComputer,thenchoosingView contextmenu. LaboratoryExercise#3–BasicFileManagement

  6. OfficeProductivityTools1 Figure3.9Viewingfilesandfoldersiniconsbyusingthemenubar Figure3.10Viewingfilesandfoldersiniconsusingthecontextmenu List–Thisissimilartosmalliconsthatareusedtorepresenteachfileandfolderwiththenameon theright.UnlikeinTilesandIcons,youcannotmovetheiconsinthewindowwiththisview. • ChooseView ListfromthemenubarorView Listfromthecontextmenu. LaboratoryExercise#3–BasicFileManagement *PropertyofSTI Page6of25

  7. OfficeProductivityTools1 Figure3.11Viewingfilesandfoldersinlistusingthemenubar Figure3.12Viewingfilesandfoldersinlistusingthecontextmenu Details–Thistypeofviewdisplaysthenecessaryinformationaboutthefileorfolder.Thecolumns showthenameofthefileorfolder,thesizeifit’safile,typeoffile,andthedateitwaslast • modified.YoucanusethisviewbychoosingView fromthecontextmenu. DetailsfromthemenubarorView Details LaboratoryExercise#3–BasicFileManagement *PropertyofSTI Page7of25

  8. OfficeProductivityTools1 Figure3.13Viewingfilesandfoldersindetailsusingthemenubar Figure3.14Viewingfilesandfoldersindetailsusingthecontextmenu Thumbnails–Thistypeofviewdisplayssmallversionofthepictureifit’sagraphicfileandthe • nameofthefileunderneathit.YoucanusethisviewbychoosingView Thumbnailsfromthe menubarorView Thumbnailsfromthecontextmenu. LaboratoryExercise#3–BasicFileManagement

  9. OfficeProductivityTools1 Figure3.15Viewingfilesandfoldersinthumbnailsusingthemenubar Figure3.16Viewingfilesandfoldersinthumbnailsusingthecontextmenu Filmstrip–ThistypeofviewisapplicableforPicturesfolderwhichallowsyoutoscrollthrough multipleimagesusingthebuttonsinthemiddleofthescreen.Youcanusethisviewbychoosing • View FilmstripfromthemenubarorView Filmstripfromthecontextmenu. LaboratoryExercise#3–BasicFileManagement

  10. OfficeProductivityTools1 Figure3.17Viewingfilesandfoldersinfilmstripusingthemenubar Figure3.18Viewingfilesandfoldersinfilmstripusingthecontextmenu Youcansortyourfilesandfoldersinseveralways.Thefoldersaresortedbynamefirstandthenthefiles aresortednext.Windowsallowsyoualsotosortfilesthewayyouneedthem.Youcansortfilesbythe following: Name–Thisisthedefaultsortusedbythecomputersystem.Thistypeofsortalphabetizesthe filesandfolders. Type–Thistypeofsortarrangethefoldersandfilesbytype.Itissortedalphabeticallywithinthe sametype. Size–Thistypeofsortarrangethefilesaccordingtotheirsizes. Date–Thistypeofsortsarrangethefilesbythedatetheywerelastupdatedormodified. • • • • AllofthesetypesofsortcanbeusedbychoosingView ArrangeIconsByorbyright-clickinganempty areaoftheWindowsExplorerorMyComputerandchoosingArrangeIconsBy. LaboratoryExercise#3–BasicFileManagement

  11. OfficeProductivityTools1 Figure3.19Arrangingiconsusingmenubar Figure3.20Arrangingiconsusingcontextmenu Youneedtocreatefoldersthatwillbeusedasstorageforthefilesyoucreated.Youcancreatefileswithin afolderortoanotherdirectory.YoucanusetheFilemenuorthecontextmenutocreateafolderinthe currentdriveorfolder.Youwillbeaskedforanameuponcreationofthenewfolder. LaboratoryExercise#3–BasicFileManagement

  12. OfficeProductivityTools1 Figure3.21CreatingnewfolderusingtheFilemenu Figure3.22Creatingnewfolderusingthecontextmenu Youmayneedtorenamefilesandfolders.Aquickandeasywayofrenamingfilesandfoldersisprovided byWindowsXP.Youmayrenameafilebychoosingthefileorfolderyouwanttorenameandbychoosing RenameintheFilemenuorRenameunderthecontextmenu. LaboratoryExercise#3–BasicFileManagement *PropertyofSTI Page12of25

  13. OfficeProductivityTools1 Figure3.23RenamingfilesandfoldersusingFilemenu Figure3.24Renamingfilesandfoldersusingcontextmenu Therearerulesingivingnamestofilesandfolders.ThenamingruleforfilesiscalledFileNaming Conventions.Therearefilenamingconventionsspecificforagivenoperatingsystem.WindowsXP supportslongfilenamesandallowsspacestobepartofthefilenames.WindowsXPallowsfilenames consistingofupto256characters. EventhoughWindowsXPallowsupto256charactersforfilenames,itisnotrecommendedthatyouhave filesnamesthislongbecausesomeprogramscannotinterpretlongfilenames. Filenamescannotcontainsomecharacterslike\/:*?“<>and|. LaboratoryExercise#3–BasicFileManagement

  14. OfficeProductivityTools1 Youcanalsomoveandcopyfilesandfoldersintootherfoldersordrive.Movingandcopyingaretwo commonfunctionsyouneedtoperformwhilemanagingfiles.Youphysicallyremoveafilewhenyoumove itfromonelocationandplaceittoanotherlocation.Youmakeacopyofanobjectwhenyoucopyafileor folderandplacethecopyinanotherlocation.Copyingafilemakestheoriginalfileremainsinplace.You canmoveandcopyfilesandfoldersindifferentways. YoucanmoveorcopymultiplefilesatatimebyusingCtrlkeyandtheShiftkey.Youcanselectagroup ofobjectsthatarenexttoeachotherbyclickingthefirstfileorobjectandholdingtheshiftkeyasyouclick thelastfileorobjectyouwanttoselect. Figure3.25SelectingcontiguousgroupoffilesorfoldersusingShiftkey Figure3.26SelectingnoncontiguousgroupoffilesusingtheCtrlkey Youcandragfilesorfoldersifyouwanttomoveorcopythemtoanewlocation.Thedestinationfolderis highlightedwhenyoutrytodragfilesorfoldersoverit.Youcanalsodragfilesorfoldersinthetree structure.Therearenorulesforusingdragginginmovingorcopyingfiles.Windowsassumesyouwantto movethefileonthefolderofthesamedrivewhenyoudragthefileonthatfolder.Windowsassumeyou wanttocopyafilewhenyoutrytodragittodifferentdrive.Thefilesorfoldersarecopiedifaplussign(+) appearsnexttotheobjectsasyoudragthem. LaboratoryExercise#3–BasicFileManagement

  15. OfficeProductivityTools1 CutandCopyoptionsintheEditmenuisanotherwayinmovingorcopyingfilesandfolders.Acopyofthe selectedfilesandfoldersaremadewhenusingtheCopyoptionandplacestheselectedobjectsonthe Clipboard.Theselectedobjectsremainintheiroriginallocation.Theselectedfilesandfoldersaredeleted whentheCutoptionisusedandplacestheselectedobjectsontheClipboard.UsetheEditmenu’sPaste optiontopastetheobjectsfromtheClipboardtothenewlocation.Thewords“Copyof”areplacedinfront ofthepastedobject’snameifyoupasteacopiedobjectinthesamelocation.Youcanpaste,cutor copiedobjectsintomultiplelocation. Figure3.27OptionsintheEditmenu Figure3.28Copyingafileonthesamelocation YoucandeletefilesorfoldersbyselectingobjectsyouwanttodeleteandthenselectingDeletefromthe Filemenu.YoucanalsousetheDeletekeyfromthekeyboardortheDeleteoptionofthecontextmenu. LaboratoryExercise#3–BasicFileManagement

  16. OfficeProductivityTools1 Figure3.29DeleteoptionfromtheFilemenu Figure3.30Deletefromthecontextmenu ThedeletedfilesareinitiallyplacedintheRecyclebin.ThefileswillbeintheRecycleBinuntilyouempty it.RecycleBinonlyworkswithfilesthataresavedinyourcomputer.Filesthataresavedonafloppydisk ornetworkaredeletedpermanently. LaboratoryExercise#3–BasicFileManagement

  17. OfficeProductivityTools1 Figure3.31RecycleBinanditscontextmenuoptions Procedures: Activity1 NavigatingMyComputerandWindowsExplorer 1. 2. 3. 4. ClickStart. ClickMyComputer. DoubleclickDriveC. RightclickandthenchooseExploreonthecontextmenu. Figure3.32ExploreoptionofMyComputercontextmenu 5.Navigatethefilesandfoldersbyclickingtheplussign(+)todisplayinthetreethefolders containedinthedriveorfolder.Youcanclicktheminussign(-)tohidethefolderscontainedin thedriveorfolder. 6.EnumerateallthefilesandfoldersthatcanbeseenindriveC. LaboratoryExercise#3–BasicFileManagement

  18. OfficeProductivityTools1 7.ClicktheplussignofMyDocumentslocatedintheFolderpaneofWindowsExplorer. 8.ChooseMyPicturesonthefoldershowninFolderpaneofWindowsExplorer. 9.ViewthefilesofMyPicturesfolderusingTiles.YoumayusetheFilemenuorthecontextmenu. Figure3.33MyPicturesicon 10.ViewthecontentsofMyPicturefolderusingDetails. Figure3.34ContentsofMyPicturesinDetailsview. 11.Choosefive(5)filesandcopythenecessaryinformationdisplayedbytheDetailsview. LaboratoryExercise#3–BasicFileManagement

  19. OfficeProductivityTools1 12.Explorethedifferentwaysonviewingfilesandfolders(tile,list,icons,thumbnails,etc)usingthe MyPicturesunderMyDocuments. Activity2 SortingFilesandFolders 1.OpentheMyPicturesfolderbyclickingStart MyDocuments. Figure3.35LaunchingMyDocumentsFolder 2.Double-clickMyPicturesoftheMyDocumentsfolder. Figure3.36MyPicturescommand Icons. 3.Right-clickanemptyspaceinthewindowandthenchooseView LaboratoryExercise#3–BasicFileManagement

  20. OfficeProductivityTools1 Figure3.37ViewingcontentsofMyPicturesinicons 4.Sortthefilesusingthedifferentsortingoptions.Usethe“Arrangeiconsby”oftheFilemenuorthe contextmenu. 5.TrythedifferentsortingoptionsofferedbyWindowsXPandenumeratethesequenceoficonsthat resultedonthesort. Activity3 Managingfilesandfolders 1. 2. 3. ClickStart. ClickMyDocuments. Right-clickanemptyspaceinthewindow. 4. ClickNew Folderinthecontextmenu. Figure3.38Creatingnewfolder 5.TypeAinthefolderlabelandthenpressENTER. 6.CreateanotherfoldernamedB. 7.CreateathirdfoldernamedC. LaboratoryExercise#3–BasicFileManagement

  21. OfficeProductivityTools1 Figure3.39NewfoldersA,B,andC 8.ClickStart. 9.ClickMyDocuments. 10.Right-clickthefolderA. 11.ClickRenameonthecontextmenu. Figure3.40RenamingfolderA 12.Typethenewnameintheobjectlabel.UsethefoldernameAA. 13.PressENTER. LaboratoryExercise#3–BasicFileManagement

  22. OfficeProductivityTools1 Figure3.41RenamedfolderAA 14.ClickFoldersBandCbyholdingdownCtrlkeywhileclickingthesaidfolders. 15.Right-clickanemptyspaceinthewindowandchooseCopyinthecontextmenu. Figure3.42SelectingfoldersBandC 16.Writedownthefilescopied. 17.SelectthetwonewlycopiedfilestogetherwithfolderAandB. LaboratoryExercise#3–BasicFileManagement

  23. OfficeProductivityTools1 Figure3.43Selectingfoldersfordragging 18.DragtheselectedfolderstofolderAA. Figure3.44DraggingfoldersB,C,CopyofB,andCopyofCtofolderAA 19. 20. 21. 22. 23. 24. Releasethemousebuttontocopyormovethefilestoanewlocation. WhathappenedtothefoldersbeingdraggedtofolderAA? ClickStart. ClickMyDocuments. ClickfolderAA. ChoosefoldersBandC. 25. ClickFile Delete. LaboratoryExercise#3–BasicFileManagement

  24. OfficeProductivityTools1 Figure3.45SelectingfoldersBandCfordeletion 26.ClickYesontheconfirmationdialogbox. Figure3.46ConfirmMultipleFileDeletedialogbox 27.ClickRecycleBinfromtheDesktop. Figure3.47OpeningRecycleBinfolder 28.Right-clickanemptyareaoftheRecycleBinwindow. 29.ChooseEmptyRecycleBintoremoveorpermanentlydeleteallfilesoftheRecycleBin. LaboratoryExercise#3–BasicFileManagement

  25. OfficeProductivityTools1 Figure3.48EmptyingRecycleBin 30.ClickOKtoconfirmdeleteofmultiplefiles. References: Estevez,E.,Haag,S.,Perry,J.,andSosinsky,B.,(2002),Thei-seriesMicrosoftWindowsXP complete,NewYork,USA,McGraw-Hill/Irwin • LaboratoryExercise#3–BasicFileManagement

More Related