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Writing a proposal … with particular attention to FP7

Writing a proposal … with particular attention to FP7. Maurizio Fermeglia. The Basics. You do not go to Brussels to „lobby” for your project You understand that FP7 is about trans-European cooperation You read and understand the Work Programme and the Guides

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Writing a proposal … with particular attention to FP7

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  1. Writing a proposal … with particular attention to FP7 Maurizio Fermeglia

  2. The Basics • You do not go to Brussels to „lobby” for your project • You understand that FP7 is about trans-European cooperation • You read and understand the Work Programme and the Guides • You accept and play according to the rules – no special treatment for NMS and Candidate Countries

  3. General Comments • How do you get started? • Work Programme + other official documents. • Consult before you submit: • FP7 Helpdesk • Scientific Officers, other FP6/FP7 contacts • NCPs • Get additional intel on what the priorities are • Read the news, watch TV, follow-up what’s going on in Europe

  4. General Comments • FP7 proposals are evaluated in Brussels by independent evaluators: • Background: academic, industry, consulting • Geographical representation of Europe • Gender balance • Understand the human factor of the evaluation system!

  5. General Comments • Cutting edge science: only in Ideas! The rest: • Applied research + demonstration (good ideas + innovation) • Integration of EU research • Europe as a whole must benefit from it • Trans-European collaboration is not a tool but an objective! • Submitted proposals are all good or very good • Your proposal will need to be excellent • Competition is very high • Success rate: lower than with national programmes • FP7 proposals are evaluated in Brussels by independent evaluators: • Background: academic, industry, consulting • Geographical representation of Europe • Gender balance

  6. The Idea • Initial idea: thisiscore!!!! • Core consortium – the rest is built around it • Initial priorities may change: Work Programme • Centre of gravity may change: new partners • Project idea: summarised in 1 paragraph - can be used to attract experienced project partners

  7. The Proposal

  8. The proposal • Download from Cordis (complete package, always the latest version) • Part A: administrative info • Part B: technical info • Electronic submission only

  9. The Proposal Part B: 0. Cover page 1: Scientific/technical quality 2. Implementation 3. Impact 4. Ethical Issues 5. Consideration of gender aspects

  10. The Proposal 1. Scientific/technical quality • 1.1 Concept and objectives • 1.2 Progress beyond the state-of-the-art • 1.3 S/T methodology and associated work plan

  11. The Proposal 2. Implementation • 2.1 Management structure and procedures • 2.2 Individual participants • 2.3 Consortium as a whole • Sub-contracting • Other countries • Additional partners • 2.4 Resources to be committed

  12. The Proposal 3. Impact • 3.1 Expected impacts listed in the work programme • 3.2 Dissemination and/or exploitation of project results, and management of intellectual property

  13. The Proposal • 4. Ethical Issues • 5. Consideration of gender aspects

  14. The Proposal Your proposal will have to be • Based around an interesting novel idea • Implemented using an appropriate methodology • Structured and written in a clear way • Addressing the Work Programme and EU priorities • Realistic in terms of resources (never underestimate!) • Short

  15. Description of the project 1. Scientific and/or technical quality, relevant to the topics addressed by the call 1.1 Concept and objectives 1.2 Progress beyond the state-of-the-art 1.3 S/T methodology and associated work plan 2. Implementation 2.1 Management structure and procedures 2.2 Individual participants 2.3 Consortium as a whole 2.4 Resources to be committed 3. Impact 3.1 Expected impacts listed in the work programme 3.2 Dissemination and/or exploitation of project results, and management of intellectual property 4. Ethical Issues 5. Consideration of gender aspects

  16. Participate in the scientific ideas/evaluation during CREATION of the DoW • Summarize • Costs estimates Description of Work: to be done .. dr. Cecilia Blasetti - Elettra ST

  17. Evaluation Criteria

  18. Two steps evaluation (NMP)

  19. Typical research project

  20. Typical research project in FP7

  21. Planning the project management

  22. Criteria 2: implementation • “Quality and efficiency of the implementation and the management • “Appropriateness of the management structure and procedures” • Guide for Applicant: Cap. 2 Implementation • Parag. 2.1 “Management structure and procedures “ • describe the organizational structure and decision-making mechanism of the project • show how they are matched to the complexity and scale of the project” • Maximum length for Section 2.1: five pages

  23. Managing structure

  24. Managing structure

  25. Communication structures / Communication flows • Meetings • Phone conferences • Web-based communication platforms (extranet) • Internal newsletter,… • Reporting structures • Meetings:

  26. Common mistakes in proposals

  27. Case studies • MCUBE (Coordination Action) • MULTIPRO (FP6 STREP) • MULTIHYBRIDS (FP6 Integrated Project IP) • NANOMODEL (FP7 Collaborative project)

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