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Graduate Student Support

Graduate Student Support. Budget and Institutional Analysis June 26, 2013. Background. Over 90 graduate programs at UC Davis Over 6,000 graduate students enrolled in those programs $120 million spent every year on financial support for these students The support comes in the form of

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Graduate Student Support

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  1. Graduate Student Support Budget and Institutional Analysis June 26, 2013

  2. Background • Over 90 graduate programs at UC Davis • Over 6,000graduate students enrolled in those programs • $120 million spent every year on financial support for these students • The support comes in the form of • Teaching Assistantship • Research Assistantship or GSR • Fellowship/Grants • Other • Graduate students not only are an important part of our student population, but also play a significant role in teaching, research and public service.

  3. CHANLLENGE • New budget model • Difficulty of getting a complete picture of how the money is spent, especially at the program and school/college levels • Many people are involved • BIA, Graduate Studies, Student Accounting, Financial Aid • Deans offices • Graduate programs • All three major campus data systems are used • PPS/KFS – personnel and payroll • Banner – fellowship and fee remission • DaFIS – accounting

  4. Purpose • Create a tool to help decision makers responsible for budgeting and managing graduate student support at the program, college/school, and campus levels • When complete, the tool will pull records from all the data systems periodically, and • The tool will provide a set of online reports, which comes in two menu-driven formats: • Standard • Customized

  5. Example (1)

  6. Example (1)

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  9. Example (1)

  10. Example (1) • Conclusions drawn from Example (1): • We spent a total of $120 millions on graduate student support in 2011-12 • 1/3 in TA, 1/3 in RA, and 1/3 in fellowships and other support • Over 11,000 students received support in the three quarters, which accounted for 90 percent of enrollment over the three quarters • On average, a supported student received over $10,000 in a quarter, including earnings, stipend, fee remissions, GSHIP and so on. • 54% of students were supported at the full level, as defined by the Office of Graduate Studies.

  11. Example (2)

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  14. Technical Note • Have completed the development of a prototype on an internal server, featured with a completed data model and core functionalities • Will start to turn the prototype into production soon • Launch in the fall quarter • Restricted access • Differs from other tools in development in two ways: • Serves different purposes – for resource management, not operational needs • Provides different products -- historical snapshots at the program, college/school and campus level, not individual-level data

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