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Technical Cooperation Programme Cycle Management Framework

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  1. Technical CooperationProgramme Cycle Management Framework “PCMF PMO Overview” – February 2019

  2. TC Programme Cycle Management PROGRAMME PLANNING& APPROVAL (PCMF Phases I & II) Formulating Strategies • Planning/Concept identification • Concept pre-qualification • Prioritization • Project design & formulation • Resource & Budgeting • Approval PROGRAMME REVIEW(PCMF Phase IV) Reviewing Results • Plan & conduct review • Assess Project/Programme • Follow-up adjustments and implementation of recommendations PROGRAMME IMPLEMENTATION (PCMF Phase III) Monitoring, Assessing& Reporting Performance • Operational execution • Monitor progress • Assess performance • Make adjustments • Report performance

  3. Member State Roles • NLO – National Liaison Officer. Reviews, comments on and approves all projects for the Member State they represent. Adds/Removes Counterparts (CPs) • NLA – National Liaison Assistant. Can perform the same tasks as the NLO under the direction of the NLO • NCR – National Coordinator for Regional Agreements. Designs and comments on regional projects in collaboration with PMO and TO. Adds/Removes CPs. • CP – Project Counterpart. Designs both national and regional projects in collaboration with PMO and TO. • RPM – Representative from Permanent Mission.

  4. Major Roles within the Agency • DIR-TC – Director Technical Cooperation. Approves all projects for their division in collaboration with the DIR-TD. • SH-TC – Section Head Technical Cooperation. Comments and approves each project assigned to their section in collaboration with SH-TD. Adds/removes PMO. • PMO – Programme Management Officer. Designs project in collaboration with Member State stakeholders and TO. Adds/removes project team members • PPO – PACT Programme Officer. Design project in collaboration with Member State stakeholders, PMO and TO. Add/Remove project team members. • PSS – Project Support Staff. Assists the project design team in the administration of the project design.

  5. Major Roles within the Agency • DIR-TD – Director Technical Division. Approves all projects for their division in collaboration with the DIR-TC • SH-TD – Section Head Technical Division. Comments and approves each project assigned to their section in collaboration with SH-TC. Adds/removes TO • FOA FP – Field of Activity Focal Point. Liaises between TC and TD in relation to allocation of projects to Fields of Activity. Adds/removes SH-TD and TO • TO – Technical Officer. Designs projects in collaboration with Member State stakeholders and PMO • SR – Safety Reviewer (Input from NSRW) • ProcR – Procurement Reviewer

  6. Project Design Key Features • Collaborative development of project design • Transparent process • Develop and extract LFM • Develop and extract workplan • Upload documents related to the project • Email the project design team • Post discussion comments

  7. Major Steps in PCMF Project Design Phase Phase II Project / Programme Design 2. Secretariat Agreement 3. TACC/Board Approval

  8. Project / Programme Design • The initial project design is developed off-line using a word template provided • Concept moved to the design phase by PMO & returned to MS by SH-TC • Copy background details & the logical framework matrix (LFM) to PCMF • Submission of draft project design • Review of draft designs by PMOs and TOs for continuous improvement • Technical Review • Submission of feedback to Member State • Quality Review • Second Review of draft designs by PMOs and TOs with Member State • Second Technical Review • Finalized project design reviews by DIR-TC, SH-TC, FOA FP and NS

  9. Secretariat Agreement • PMO & ProcR comment at end of the draft design phase • FOA Focal Point & TO comment • QRR review and comments • PMO comment at end of final design • DIR-TC, SH-TC, SH-TD, NS and FOA-FP comment • Clearance of project designs by TC Regional Directors • National Programme acknowledged by NLO in PCMF • Regional/Interregional designs acknowledged outside PCMF

  10. Project Design: National Workflow • Review by PMO & Procurement Reviewer. Comments visible online to rest of team. • FoA Focal Point and TO Technical review. Comments visible online to rest of team. • QRR – Quality Review. Comments visible online to rest of team. • Second Review by PMO & Procurement Reviewer. Comments visible online to rest of team. • Second FoA Focal Point and TO Technical review. Comments visible online to rest of team. • Safety Review. Comments visible online to rest of team. • PMO Quality Review. Comments visible online to rest of team. • Review by DIR-TC, SH-TC, SH-TD, NS and FOA-FP. Comments visible online to rest of team.

  11. Project Design: Regional/Interregional Workflow • Review by PMO & Procurement Reviewer. Comments visible online to rest of team. • FoA Focal Point and TO Technical review. Comments visible online to rest of team. • QRR – Quality Review. Comments visible online to rest of team. • Second Review by PMO & Procurement Reviewer. Comments visible online to rest of team. • Second FoA Focal Point and TO Technical review. Comments visible online to rest of team. • Safety Review. Comments visible online to rest of team. • PMO Quality Review. Comments visible online to rest of team. • Review by DIR-TC, SH-TC, SH-TD, NS and FOA-FP. Comments visible online to rest of team.

  12. TACC/Board Approval • The draft Programme of all Member State projects (new & ongoing) is available for the General Conference in September • Approval by DDG-TC and DDG-TDs • Review of TC Programme by TACC • Approval of TC Programme by Board of Governors • The design goes to the Board of Governors for approval • The approved Programme is initiated at the start of the following year

  13. Brief Overview of PCMF Project DesignPHASE II

  14. PCMF – Login in website 5/6/2009

  15. PCMF – How to reset your password? 5/6/2009

  16. Project Design – Actions Required 5/6/2009

  17. Project Design Cycle Listing 5/6/2009

  18. Member State Listing 5/6/2009

  19. Programme Note Overview Listing 5/6/2009

  20. Project Design Details 5/6/2009

  21. Project Design: Background

  22. Project Design: Edit Background

  23. Project Design: Edit Initial Budget

  24. Project Design: Edit Initial Budget

  25. Elements of Project Plan Overall Objective contributing to Outcome to achieve an Plan Down Outputs to produce to carry out Activities Implement Up are provided Inputs

  26. Project Design LFM: Objective

  27. Project Design LFM: Outcome

  28. Project Design LFM: Output

  29. Project Design LFM: Activity

  30. Project Design LFM: Activity – add/edit

  31. Project Design LFM: Input

  32. Project Design LFM: Input Add/Edit

  33. Project Design LFM: Input Commodity Code

  34. Project Design LFM: Assumptions

  35. Project Design LFM: Indicators

  36. Project Design LFM: Indicators (Fields)

  37. Project Design: Related Documents & Discussion

  38. Project Design: Team

  39. Project Design: Who Can Change the Team? • NLO/NLA/NCR – Can add/remove CP, NLA, NCR and NLO • DIR-TC – Can add/remove SH-TC and PMO • SH-TC – Can add/remove PMO, NLO, NLA, NCR & CP • PMO – Can add/remove NLO, NCR, NLA & CP • PSS - Can add/remove NLO, NCR, NLA & CP • FOA Focal Point – Can add/remove SH-TD and TO • SH-TD Can add/remove TO • No need to add PSS to National Projects

  40. Project Design: Navigation in Detail

  41. Project Design: Status Map

  42. Project Design: Exporting Information

  43. Project Design: Project Budget from LFM

  44. Project Design: Generate LFM

  45. Project Design: Generate Workplan (Text)

  46. Project Design: View Review Questions

  47. Project Design: Workflow

  48. Thank You Website(s): https://www.iaea.org/technicalcooperation/ http://pcmf.iaea.org/ https://intouchplus.iaea.org/ http://tcpride.iaea.org/ https://tcreports.iaea.org For specific questions / comments Email: PCMF.Contact-Point@iaea.org

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