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FORMS, CONTROLS and REPORTS In Microsoft ACCESS. Dan Ricky Ong Lecturer. WHAT ARE FORMS? Forms created in Access is similar to an ordinary paper form which you fill out with a pen or pencil.
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FORMS, CONTROLS and REPORTS In Microsoft ACCESS Dan Ricky Ong Lecturer
WHAT ARE FORMS? • Forms created in Access is similar to an ordinary paper form which you fill out with a pen or pencil. • Forms provide an easy way to enter and view data in a table. As you encode data, the corresponding table is automatically updated.
Easier to View and Use: • Instead of scrolling back and forth in a table's data sheet, a Form lets you focus on one record at a time. • See Data Any Way You Want: • You can design Forms to present information any way you like.
WORKING WITH FORMS • WHAT WE WILL LEARN • Creating a Form with AutoForm • a.1. Automatic • a.2. Selective • b. Creating a Form using a Form Wizard
MODIFYING FORMS After you create a Form, you may decide to modify it to add additional features or make it easier to use. For example, you might want to add or delete a field or change the location of a field on the form. You can modify a Form in Design view, which you can get to in two ways.
CONTROL BUTTONS • are objects on forms that enable you to access data or manage the form. Examples of Control Buttons Text Boxes Combo Boxes Check Boxes Command (push) Buttons
WHAT WE WILL LEARN a. Choosing One/Multiple Controls b. Moving and Sizing c. Adding and Deleting Controls d. Changing Appearances
To select and move a group of Controls • Click and drag from top left corner to bottom • right corner of the group 2. Release the mouse 3. Move to desired location
Adding Fields • Add a field to a form by clicking and dragging it from the Field List
To redesign the Form From a form window
PRACTICE MAKES PERFECT!!! Create a NEW, DELETE, SAVE, and FIND BUTTON. Include a company logo if necessary
WHAT ARE REPORTS? Reports present information from tables in a format ideal when printed. Reports can also help summarize and analyze the information in your database.
WHAT WE WILL LEARN Creating Reports Altering the Wizards Output Designing your reports
Practice Makes Perfect! Dan Ricky Ong Lecturer