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Spring 1

Spring 1. English Language Acquisition and Title III Eligible Immigrants. Who’s Supposed to Be Here. Individuals assigned to CALPADS maintenance. Supervisor of staff assigned to CALPADS. Training Sequence. Rules. Mute yourself. Silence cellphones. HOLD. 1 conversation at a time.

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Spring 1

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  1. Spring 1 English Language Acquisition and Title III Eligible Immigrants Spring 1 Training v2.0, February 27, 2013

  2. Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staffassigned to CALPADS Spring 1 Training v2.0, February 27, 2013

  3. Training Sequence Spring 1 Training v2.0, February 27, 2013

  4. Rules Mute yourself Silence cellphones HOLD 1 conversation at a time Name & LEA Spring 1 Training v2.0, February 27, 2013

  5. Agenda Roles Data Submission Purpose Wrap-Up Reports 60 minutes Spring 1 Training v2.0, February 27, 2013

  6. Purpose Spring 1 Training v2.0, February 27, 2013

  7. Information Reported in Spring 1 English Language Acquisition (ELA) The English fluency status of students whose primary language is a language other than English Title III Eligible Immigrants Students born outside the country Spring 1 Training v2.0, February 27, 2013

  8. Acronyms ELA [ee-ell-ay] English language acquisition NCLB [en-cee-ell-bee] No child left behind SNOR [snore] Student National Origin Report EIA [ee-eye-ay] Economic Impact Aid EO [ee-oh] English only EL[ee-ell] English learner IFEP [eye-fep] Initially fluent English proficient RFEP [arr-fep] Reclassified fluent English proficient TBD [tee-bee-dee] To be determined See the CALPADS Code Sets on the Resources slide near the end of the presentation for definitions of the last five terms Spring 1 Training v2.0, February 27, 2013

  9. Purpose of English Language Acquisition Reporting English language acquisition (ELA) status CA Department of Education DataQuest Economic Impact Aid (EIA) Program Limited English Proficient (LEP) counts US Department of Education NCLB Title III Limited English Proficiency Program Spring 1 Training v2.0, February 27, 2013

  10. Purpose of Title III Eligible Immigrant Reporting Eligible immigrant growth CA Department of Education Economic Impact Aid (EIA) Program DataQuest Eligible immigrant counts US Department of Education NCLB Title III Immigrant Program (SNOR) Spring 1 Training v2.0, February 27, 2013

  11. Roles Spring 1 Training v2.0, February 27, 2013

  12. Spring Roles SSID Enrollment (SENR) Student Information (SINF) Reports>Enrollment/Title III Eligible Immigrants/English Learners Spring 1 Data Collection Certifier (Level 1) Superintendent Certifier (Level 2) Spring 1 Training v2.0, February 27, 2013

  13. Data Submission Spring 1 Training v2.0, February 27, 2013

  14. Which Schools Need to Report? Closed schools are still expected to report English Learners (ELs) who were reclassified after the prior year’s Census Day Independently reporting charters that closed on or after Spring Census Day must complete Spring. If they do not, their Authorizing Agency must do this work. Spring 1 Training v2.0, February 27, 2013

  15. Important Dates CALPADS Calendar: http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp Spring 1 Training v2.0, February 27, 2013

  16. English Language Acquisition English Language Acquisition Student Enrollment Student Information Primary enrollment on Census Day Reclassified during report period* Grades K-12 * Report period = 3/2 of prior year through Spring Census Day Spring 1 Training v2.0, February 27, 2013

  17. Title III Eligible Immigrants Title III Eligible Immigrants Student Enrollment Student Information Primary enrollment on Census Day Pre K (optional) Grades K-12 Although Pre K reporting is optional, it is generally to the LEAs advantage because it increases their likelihood of eligibility for grants based on the counts. Spring 1 Training v2.0, February 27, 2013

  18. How To Submit Data Submitting files out of order may cause GERR005 errors. See CALPADS Error List on the Resources slide for details. Spring 1 Training v2.0, February 27, 2013

  19. Key Fields English Language Acquisition Status See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements Spring 1 Training v2.0, February 27, 2013

  20. Key Fields Reclassified Fluent English Proficient Spring 1 Training v2.0, February 27, 2013

  21. Key Fields Title III Eligible Immigrant Spring 1 Training v2.0, February 27, 2013

  22. Updating Records Online Title III Fields ELA Fields Spring 1 Training v2.0, February 27, 2013

  23. English Language Acquisition Fields Online Enter when and only when English Language Acquisition Status Code is RFEP Spring 1 Training v2.0, February 27, 2013

  24. English Language Acquisition Rules Once a student’s English Language Acquisition Status has been reported, the only changes (other than corrections) allowed are: TBD EL, RFEP, IFEP, EO EL RFEP Violating the above rules will cause a SINF0255 warning to be reported. A student’s initial English Language Acquisition Status cannot be RFEP Spring 1 Training v2.0, February 27, 2013

  25. Title III Fields Online Required if born outside the US or ELA Status = English Learner (EL) Required if born outside the US Spring 1 Training v2.0, February 27, 2013

  26. Reports Spring 1 Training v2.0, February 27, 2013

  27. Reports to Review Aggregate Supporting 2.1 Title III Eligible Immigrants – Count 2.2 – Title III Eligible Immigrants – Count by Birth Country 8.1-Student profile list-Spring 2.8 English Language Acquisition Status – Count by Primary Language 1.0a – Expected Schools Information Report 2.9 English Language Acquisition Status – Census Comparison 2.10 – English Language Acquisition Status – Census Comparison Student List 2.12 English Language Acquisition Status – Els Reclassified RFEP 2.13 – English Language Acquisition Status – Els Reclassified RFEP Student List Spring 1 Training v2.0, February 27, 2013

  28. 2.1 Title III Eligible Immigrants – Count CDE will use the higher of the two counts (Fall 1 & Spring) for the SNOR See the Data Mapping Guide For Spring 1 listed on the Resources slide at the end of the presentation for more specific details on which fields and values are used to determine each count on the Spring reports Spring 1 Training v2.0, February 27, 2013

  29. 2.8 English Language Acquisition Status – Count by Primary Language 2.41 English Language Acquisition Status Code Spring 1 Training v2.0, February 27, 2013

  30. 2.9 English Language Acquisition Status – Census Comparison Spring 1 Training v2.0, February 27, 2013

  31. 2.2 – Title III Eligible Immigrants – Count by Birth Country Spring 1 Training v2.0, February 27, 2013

  32. 2.13 – English Language Acquisition Status – Els Reclassified RFEP Student List * Includes students who may no longer be enrolled in the school where they were reclassified Spring 1 Training v2.0, February 27, 2013

  33. ODS versus Snapshot ODS (Operational Data Store) =All current CALPADS data ODS Snapshot =Only data that pertains to the submission(e.g., Spring) Snapshot Spring 1 Training v2.0, February 27, 2013

  34. Wrap-Up Spring 1 Training v2.0, February 27, 2013

  35. Certification Requirements Spring 1 Training v2.0, February 27, 2013

  36. Spring 1 Steps 1. Setup SIS Roles 2. Update the CALPADS ODS Post records Submit records Fix rejected records 3. Review Snapshot Review and fix certification errors, review warnings Review reports 4. Certify Level 2 (Superintendent Certifier) Level 1 (Spring 1 Data Collection Certifier) Spring 1 Training v2.0, February 27, 2013

  37. Complete SIS Data Population 3/1 Suggested Spring Timeline 10 days Upload files and correct errors or discrepancies as needed 3/8 6 days Review certification reports, correct errors, and fix discrepancies 3/15 5 days Distribute reports for review and approval 3/26 7 days Certify (level 1 and level 2) 3/27 1 day Reminder: If you plan to decertify, allow adequate time to make corrections and for snapshots to run Spring 1 Training v2.0, February 27, 2013

  38. Common Problems English Language Acquisition Status Start date should not be blank unless English Language Acquisition Status is English Only (EO). [CERT093] English Language Acquisition Status should never be blank. [CERT094] Spring 1 Training v2.0, February 27, 2013

  39. Common Problems The English Language Acquisition Status Start date should not be later than the Effective Start Date. If the status date is accurate, the Effective Start Date should be changed to be equal to or greater than it. [CERT093] Spring 1 Training v2.0, February 27, 2013

  40. Common Problems A student with an ELA status of English Learner (EL), Initially Fluent English Proficient (IFEP), or Reclassified Fluent English Proficient (RFEP) should not have a primary language of English (00). [CERT090] Spring 1 Training v2.0, February 27, 2013

  41. 2012-2013 Changes Spring 1 Training v2.0, February 27, 2013

  42. 2012-2013 Changes 2 3 1 4 1 Data Processor 4 1 2 Superintendent or Administrator 2 4 1 3 Spring 1 Training v2.0, February 27, 2013

  43. Reminders Remember to review all reports before certifying Pre-K students can be submitted for Title III Eligible Immigrants to increase your counts The last day to make changes that will be included in the snapshotis the day before the certification/amendment deadline EL or SNOR coordinator should review Title III reports Spring 1 Training v2.0, February 27, 2013

  44. Resources Spring 1 Training v2.0, February 27, 2013

  45. Resources Spring 1 Training v2.0, February 27, 2013

  46. Support Spring 1 Training v2.0, February 27, 2013

  47. Training Evaluation Please complete our survey Spring 1 Training v2.0, February 27, 2013

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