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Marketing & strategic Communications UPDATE

Marketing & strategic Communications UPDATE. Style Guide. University of Waterloo Writing Style Guide is now available at https://uwaterloo.ca/brand-guidelines/resources-downloads/university-waterloo-writing-style-guide PDF version now online Digital version coming this summer.

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Marketing & strategic Communications UPDATE

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  1. Marketing & strategic CommunicationsUPDATE

  2. Style Guide • University of Waterloo Writing Style Guide is now available at https://uwaterloo.ca/brand-guidelines/resources-downloads/university-waterloo-writing-style-guide • PDF version now online • Digital version coming this summer

  3. ASSET BANKUPDATE & OVERVIEW

  4. Background • 2012 – 2013 DMAM working group surveyed campus re: digital asset management needs • Evaluated potential solutions • Selected Asset Bank • More about Asset Bank at http://www.assetbanksoftware.com/ • Pilot implementation includes MSC, ENG, IST and LIB

  5. Process/Status • Downgraded from enterprise license due to cost restraints and desire to evaluate solution prior to full commitment • $25, 000 + support and storage fees to $8000 (includes 1 year support) and IST provided server and storage (initially 3 TB) • Software purchased December 2013 • Attempted installation in January 2014 • LDAT integration problem that required additional license • Resolved February 2014

  6. Process/Status • Initial/starting taxonomy confirmed and implemented February/March 2014 • On-site training March 2014 • Testing, troubleshooting, documentation and keyword/taxonomy management plan April – June 2014 • Estimated final report and recommendations September 2014

  7. Installation details • Current license is shared with a single taxonomy • Views/access can be restricted by user groups • Additional metadata requirements handled by use of Keywords • Admins have full access to all assets • Current install limited to images only • Can accommodate video/audio/documents

  8. Installation details • Requires CAS authentication • Users managed via CHIP re: WATIAM • Accessible off-campus only with VPN • License is shared with a single taxonomy • Views/access can be restricted by user groups • Additional metadata requirements handled by use of Keywords • Admins have full access to all assets • Pilot install limited to images only • Can accommodate video/audio/documents

  9. Key features • Tagged/searchable assets by taxonomy, keywords and attributes • Import of existing metadata • Some customziation/mapping/work-arounds required • Batch upload and update feature • Controlled views/access by user groups • Customized permissions on usage • Restricted to specific groups • Approval required • Open access (from campus)

  10. Key features • Download/export size options • Lightbox feature to share/email collections • Can share a lightbox with non-users on campus • Currently looking for solutions to share a lightbox with non-users off campus • Active/expired dates specification • Reports on activity and usage

  11. Limitations • NOT WCAG 2.0 compliant • WCAG 1.0 compliant with active attention paid to resolving accessibility concerns • On-campus access only • IST currently evaluation modification to this to enable sharing assets with external audiences • Can also be re-evaluated at time of enterprise license install • Licensed for 50 users total

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