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AQIP Portfolio Development and Accreditation

AQIP Portfolio Development and Accreditation. Pamela Miller, Ph.D. August 15, 2011. Session Description.

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AQIP Portfolio Development and Accreditation

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  1. AQIP Portfolio Development and Accreditation Pamela Miller, Ph.D. August 15, 2011

  2. Session Description The College’s third AQIP portfolio will be submitted in May for review by the Higher Learning Commission for reaccreditation purposes.  Category teams have been working since February to document how the College meets the required HLC performance criteria in nine of the major systems employed to accomplish its mission and objectives.  This session will provide an overview of the AQIP process, the on-going portfolio development work, and institutional challenges to continuous improvement.   Learn how you might become involved in AQIP related quality initiatives and share your thoughts regarding potential future Action Projects that the College might undertake.

  3. Definition of Accreditation “Accreditation is a process of external quality review created and used by higher education to scrutinize colleges, universities and programs for quality assurance and quality improvement. In the U.S., accreditation is carried out by private, nonprofit organizations designed for this specific purpose.” - Judith S. Eaton, President, CHEA • Roles of Accreditation • Assuring quality • Quality of faculty, curriculum, student services, etc. • Fiscal stability • Institutional mission is central to quality judgments • Access to federal and state funds • Financial Aid • Grants • Engendering private sector confidence • Individuals • Employers • Foundations • Easing transfer between institutions

  4. Maintaining Accreditation • All institutions accredited by the Higher Learning Commission must demonstrate how they meet the HLC’s Five Criteria for Accreditation • Criterion One: Mission and Integrity • Criterion Two: Preparing for the Future • Criterion Three: Student Learning and Effective Teaching • Criterion Four: Acquisition, Discovery, and Application of Knowledge • Criterion Five: Engagement and Service • Each Criterion has three elements: Criterion Statement, Core Components, and Examples of Evidence • The Criteria are currently under revision (will not impact this portfolio submission)

  5. HLC Accreditation Programs/Models • PEAQ - the Program to Evaluate and Advance Quality • AQIP - the Academic Quality Improvement Program • Pathways - a new model that will replace PEAQ in 2012-13 • Standard Pathway • AQIP Pathway • Open Pathway • San Juan College adopted AQIP as its model for reaffirming its accreditation in November 2000

  6. SJC Accreditation History Year of Last PEAQ Comprehensive Evaluation: 1993 - 1994Year of Admission to AQIP: 11/20/2000 Year of Last Reaffirmation of Accreditation: 2007 - 2008Year of Next Reaffirmation of Accreditation: 2014 - 2015Year of Last System Appraisal: 2007 - 2008Year of Next System Appraisal: 2011 - 2012Due Date of Next Systems Portfolio: 6/1/12 Source: HLC Statement of Affiliation

  7. About AQIP • AQIP is a quality improvement model that focuses on the key systems and processes an institution uses to achieve its mission • AQIP’s nine categories provide a framework for institutions to examine their key processes • AQIP’s core processes are structured in a 7-year cycle • Strategy Forum • Action Projects with Annual Updates • Systems Portfolio • Systems Appraisal • Quality Checkup Site Visit • Reaffirmation of Accreditation

  8. About AQIP Action - Annual Cycle • Action Project Updates (Sept) • Feedback • Incorporation into Systems Portfolio Strategy - Four-Year Cycle • Strategy Forum • Systems Portfolio • Appraisal Feedback Report Accreditation – Seven-Year Cycle • Check-up Visit • Reaffirmation

  9. Systems Portfolio • Systems Portfolio – consists of an Organizational Overview and examines each of the major systems employed to accomplish the organization’s mission and objectives • Nine Categories: • Helping Students Learn • Accomplishing Other Distinctive Objectives • Understanding Students’ and Other Stakeholders’ Needs • Valuing People • Leading and Communicating • Supporting Institutional Operations • Measuring Effectiveness • Planning Continuous Improvement • Building Collaborative Relationships

  10. The AQIP Categories

  11. The AQIP Category Framework • Process Standards • 8P4. How do you coordinate and align your planning processes, organizational strategies, and action plans across your organization’s various levels? • Results Standards • 8R2. What are your performance results for accomplishing your organizational strategies and action plans? • Improvements Standards • 8I1. What recent improvements have you made in this category? How systematic and comprehensive are your processes and performance results for Planning Continuous Improvement?

  12. SJC AQIP Schedule • Action Projects • Systems Portfolio • Systems Appraisal • Strategy Forum • Quality Check-up Visit • Reaffirmation of Accreditation • Three New Actions Projects October 1, 2011 • November 1, 2011June 1, 2012 • Sept/Oct, 2012 • Spring 2013 • Fall 2013 or Spring 2014 • AY 2014 - 2015 Visit the SJC website to view AQIP documents

  13. SJC 2012 Systems Portfolio • Shared Drive My Computer, Tools, Map Network Drive Drive:           <choose an available drive letter) Folder: \\link\aqip Finish

  14. Category1 Helping Students Learn Sher Hruska, Dave Eppich, Lisa Wilson, Stacey Bradley Category 2 Accomplishing Other Distinct Objectives Sher Hruska, Liesl Dees, Ken Kernagis Category 3 Understanding Students’ and Other Stakeholders’ Needs Dave Eppich, Tim Warren, Susan Grimes, Heather James Category 4 Valuing People Dave Eppich, Stacey Allen, Skylar Matsen Category 5 Leading and Communicating Mike Tacha, Kimberly Mathes, Sam Bachert Category 6 Supporting Institutional Operations Russell Litke, Tim Warren, Karen King Category 7Measuring Effectiveness Russell Litke, Dianne Garcia, Tim Schroeder Category 8 Planning Continuous Improvement Russell Litke, Laurie Gruel, Shelley Pickett Category 9 Building Collaborative Relationships Sher Hruska, Nancy Shepherd, Bill Lewis, Machell Day SJC Portfolio Category Leaders and Liaisons

  15. SJC 2012 Systems Portfolio • Category Team Members • Process and Timeline • Phase I – Gap Analysis (Feb – Apr 2011) • Phase II – Standards Analysis (May – July 2011) • Phase III – Draft Portfolio (Aug 2011 – Jan 2012) • Phase IV – Stakeholder Review (Feb – Apr 2012) • Phase V – Submission (May 2012)

  16. Current Status • Phase I – Gap Analysis <COMPLETED> • Identification of critical gaps • O’s and OO’s from 2008 Systems Appraisal • Review HOT Teams Top 13 (critical issues) and Category Reports • Phase II – Standards Analysis <IN PROCESS> Identification – Exploration – Documentation • build upon gap analysis and expand focus to include all category standards • identify process owners • request information from process owners (AQIP Category Worksheet) • select activities to highlight in the portfolio (strengths) • review current Action Projects

  17. Institutional Challenges • Changes in leadership • Institutional commitment to AQIP and continuous improvement principles • Lack of clearly defined decision making structure • Lack of strategic plan and concurrent strategic planning process • Limited use of data in decision-making • Lack of process documentation • Limited faculty participation • Continued changes in leadership…

  18. Institutional Challenges • Changes in leadership • Continued changes in leadership… • Departure of Dr. Spencer and appointment of Interim President Tacha • Changes in Board of Trustees • Departure of Dr. Brown, AVP Institutional Resources • Change in ELT membership • Departure of Mr. Jones, VP Administrative Services • Departure of Linda Baker, Category 5 Liaison • Departure of David Penrose, Category 5 Liaison

  19. Institutional Challenges • Institutional commitment to AQIP, continuous improvement principles • Lack of clearly defined decision making structure • Lack of strategic plan and concurrent strategic planning process • Limited of use of data in decision-making • Meeting with ELT, SPOT members, and AQIP Category Teams 5, 7 and 8 took place on June 21 to begin to address the critical issues outlined in the 5/20/11 AQIP update provided to ELT (organizational structure, use of data in decision making).    • A SPOT Tactical Team has been charged to work with the TSO to conduct research and make recommendations to this larger group regarding organizational structure and decision making.  This report is due in September. • ELT has asked that Dr. Hruska and Dr. Miller facilitate a Board Work Session on our AQIP portfolio development work.

  20. Institutional Challenges • Lack of process documentation • Institutions accomplish work through the processes they use • Process improvements are central to achieving performance improvements • Processes that are formal, prescribed, and documented are more likely to be improved upon • Formalized processes tend to produce consistent results

  21. Opportunities for Involvement • Opportunities for involvement: • Category team member • Provide requested information • Review documents on shared drive and provide feedback to teams • Participate in open forums • Serve on the writing team

  22. Questions? Pamela Miller, Ph.D. Associate Vice President for Learning millerp@sanjuancollege.edu 566-3217

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