Education Technology K-12 Voucher Program

1. Education Technology K-12 Voucher Program CTAP Region 11 L.A. County Office of Education

2. Overview • The Education Technology K-12 Voucher Program resulted from the Settlement Agreement between California consumers and a software company. • 2/3 of the funds remaining after the consumer settlement has been satisfied will be available for dissemination via vouchers to eligible schools.

3. Settlement • The conditions and restrictions have been determined by the legal settlement • The total amount for California is about $500 M • The CDE is estimating voucher amounts to be between $98-150 per student at eligible schools

4. 7/1/06 9/18/06 9/20/06 6/30/08 9/1/08 8/1/12 POs eligible to redeem Posting of RFA online with allocation amounts SCA to begin taking calls from districts RFA deadline Voucher amount recalcu-lated End of program Timeline at a glance

5. Eligibility • Eligible schools are ALL K-12 public schools at which at least 40% of the attending students are eligible to receive free or reduced price meals. • Eligible schools also include all public high schools in California that serve students from eligible elementary, middle and junior high schools (Feeder School Provision).

6. 40% 35% 40% 35% 35% 35% 35% Eligible High School High School Eligibility Eligible Elementary Eligible Middle 25% Elementary & Middle Schools High School

7. Eligibility, cont’d. • The definition of a public high school, for the purposes of this program, is any school that serves: • Grade 9 only, or • One or more grades 10-12, and no grade below 7 • Only public high schools may qualify under the feeder school provision. *The feeder school provision applies to all continuation, alternative, and other types of schools that meet the definition.

8. Eligibility, cont’d. • The definition of a “feeder school” to a regular public high school is any eligible elementary or middle and junior high school that resides within the attendance boundaries for the high school. • The definition of a “feeder school” to an open enrollment or magnet public high school is any eligible elementary or middle and junior high school with students that are currently (2006-07) enrolled in the high school.

9. Online RFA Process Logs on. Enters 3 names to submit vouchers View eligible schools If needed for H.S., identify 1 feeder Narrative on use vouchers District gets PIN & Password from CDE to apply for eligible schools LEA prints application, obtains an original ink signature, and files for audit purposes LEA submits application electronically for approval

10. Online RFA Process • The online RFA process for LEAs to apply on behalf of their eligible schools will work as follows: • LEA views list of eligible elementary, middle/junior high, and high schools, based upon the October 2005 CBEDS • If the LEA has high schools with less than 40% free or reduced lunch eligibility, on a school by school basis they must identify ONE eligible elementary or middle/junior high feeder school for each high school

11. Online RFA Process, cont’d. • The online RFA process for LEAs to apply on behalf of their eligible schools will work as follows: • District enters a 2 paragraph narrative on how the vouchers will be utilized to support the implementation of the district’s technology plan. • County Offices, Direct-Funded Charters, & State Special Schools enter a 2 paragraph narrative on how the vouchers will be utilized to support the implementation of their technology plan or other planning document.

12. Online RFA Process, cont’d. • The online RFA process for LEAs to apply on behalf of their eligible schools will work as follows: • LEA prints its application, obtains an original ink signature, and files the application for audit purposes (similar to ConApp process). • LEA submits its application electronically for approval.

13. RFA Approval Process • Once the LEA has submitted its application: • The CDE reviews, approves, and submits the information to the Settlement Claims Administrator (SCA). • The SCA sends the Voucher Award letter to the LEA.

14. RFA & Implementation Planning • To ensure that the RFA process goes smoothly, the following actions are strongly recommended: • Sign-up for the CDE Funding Opportunities listserv to be notified when the RFA is released (http://www.cde.ca.gov/fg/fo/af/joinlist.asp). • If the LEA has schools that meet the public high school definition but have less than 40% free or reduced lunch eligibility, do the research to identify the feeder school(s), if applicable.

15. RFA & Implementation Planning • To ensure that the RFA process goes smoothly, the following actions are strongly recommended: • Assemble a team of district stakeholders, including curriculum, technology, and administration representatives. • Review your current district technology plan. • Discuss how these funds can support the plan’s curriculum and professional development objectives. • Create a 4-6 year plan to expend these funds to support the technology plan objectives. • Work with your regional CTAP to prepare the two paragraph LEA technology plan narrative.

16. Implementation • How can vouchers support plan? • Provide for: • Professional Development • Total Cost of Ownership Make plan for 4-6 years • Assemble Stakeholders • Review Tech Plan • Curriculum & Prof. Development

17. Voucher Allocation LEAs can allocate vouchers in any amount BUT only on eligible schools $98 to $150 per student will be recalculated in 2008 Allocation is on Total Enrollment at Eligible School Greater than 40% FRPM creates eligible school Based on October 2005 CBEDS

18. Voucher Allocation by Type $ $

19. Voucher 50%-50% General Purpose Qualifying Hardware Professional Development Certification Training Evaluation Tools Qualifying Software IT Support Services Software • Operating System • Word Processing • Spreadsheet • Presentation • Desktop relational database • Web-authoring • Productivity Suite • Encyclopedia • Server

20. General PurposeVouchers • These vouchers may be redeemed for any qualifying hardware: • Any new desktop, laptop or tablet computer for any operating system • Peripheral devices, specifically meaning printers, scanners, monitors, keyboards and pointing devices (e.g., mouse, trackball, etc.) • Equipment needed for networking and infrastructure (e.g., routers, servers, wireless network cards, or wireless access points)

21. General Purpose Vouchers, cont’d. • These vouchers may be redeemed for any qualifying hardware: • Hardware for accessing the Internet through television sets and Internet access for such hardware for students' homes • Non-custom assistive technology devices for use by students with special needs • Data storage and management at remote sites • Cost of products may not exceed standard academic price

22. General Purpose Vouchers, cont’d. • These vouchers may be redeemed for any qualifying software: • Any non-custom software title from any publisher that are designed for use on any Qualifying Hardware • Cost of software may not exceed standard academic price

23. General Purpose Vouchers, cont’d. • These vouchers may be redeemed for Evaluation Tools: • Monitoring use of vouchers • Gathering evaluation data • Cost of products may not exceed standard academic price

24. General Purpose Vouchers, cont’d. • These vouchers may be redeemed for IT Support Services, which are services that: • Primarily involve the support and maintenance of hardware procured through this Settlement • Primarily involve the installation and maintenance of software procured through this Settlement • Cost of products may not exceed standard academic price

25. General Purpose Vouchers, cont’d. • May be redeemed for any qualifying Professional Development Services directed solely at: • Leadership development for school administrators in the use of education technology • General curriculum development and instructional strategies which utilize educational technology • Improvement of technology integration for any software title acquired through the Settlement • Training in the use of any hardware or any software title acquired through the Settlement • Certification training for software and networking

26. Software Vouchers • May only be redeemed for any non-custom software title from any publisher that has substantially similar functionality to categories like productivity on the next slide.

27. Software Vouchers, cont’d. • Operating system • Word processing • Spreadsheet • Presentation • Desktop relational database • Web-authoring • Productivity and/or Productivity Suite Encyclopedia

28. Software Vouchers, cont’d. • Additionally, any non-custom software title from any publisher that meets the following criteria: • Server software, including client access licenses • Eligible software bundled with a computer purchased with the General Purpose Vouchers • Eligible schools may also select a license program that gives students the option to use the software at home • Cost of software may not exceed standard academic price

29. Voucher First Step Get approval for purchase: Settlement Claims Administrator Web: www.EdTechK12VP.com Email: ClaimsAdmin@EdTechK12VP.com Phone: 800-419-5286 (7:00 a.m. to 4:30 p.m. PST)

30. Voucher Restrictions x x x x Handhelds Video conferencing x Memory or Storage Devices x x LCD Projectors Cables, Speakers CDs and other media

31. Voucher Restrictions, cont’d. • Vouchers may be not be redeemed for: • Costs for substitutes • Salaries (unless directly related to goods and/or services purchased with program vouchers- such as IT support and professional development, and the LEA is an approved provider) • Insurance (but warranties are ok) on goods acquired with program vouchers • Indirect costs

32. Voucher Restrictions, cont’d. • Vouchers may supplement, but not supplant state and/or federal program funds • Vouchers may not be redeemed for the discounted or reimbursed portion of a product and/or service, i.e. E-RATE, AB 466, etc. • Professional development and/or IT support services redemption may only be for those services provided by approved providers(The list of approved providers can be found at: http://www.cde.ca.gov/ls/et/st/voucherproviders.asp)

33. Voucher Redemption Steps The LEA contacts the SCA to verify product or service eligibility • Once approved, the SCA sends the check to the LEA along with an updated voucher form • (30 days) LEA purchases the allowable goods or services using existing funding LEA submits the voucher redemption form with required documenta-tion to the SCA

34. Voucher Redemption Process, cont’d • Vouchers will be redeemed using the following process: • The SCA reviews the submission and follows up with the LEA if corrections are needed • Once approved, the SCA sends the check to the LEA along with an updated voucher form • The process will take 30 days • The SCA is required to post, on a public Web site, the voucher award amount and redemption status for all LEAs

35. Voucher Redemption Issues • To ensure that the process goes smoothly for LEAs, the following actions are strongly recommended: • Before purchasing goods or services, verify with the SCA that they are allowable • Be aware that vendors may believe that any of their products or services are allowable because they are on the approved professional development or IT services provider list

36. Voucher Redemption Issues, cont’d • To ensure that the process goes smoothly for LEAs, the following actions are strongly recommended: • If goods or services are also eligible for discounts or reimbursement, setup the claims to avoid double-dipping • If an LEA provides professional development and/or IT support services, the LEA should apply to be an approved provider (June 30, 2012, deadline for applying) • Develop a plan to fully utilize the Software Vouchers over the next six years

37. For More Information CDE Ed Tech Voucher Program Web Site: http://www.cde.ca.gov/ls/et/st/voucher.asp CTAP Ed Tech Voucher Program Web Site: http://ctap.lacoe.edu Mary Lou Harbison or Dennis Large harbison_marylou@lacoe.edu large_dennis@lacoe.edu Phone: 562-922-6244

38. The Opportunity& The Challenge • Show impact & show a return on your investment • Slow down • Breathe - there is no rush, the funds are secure • Dream - create the big picture • Plan • Look to your Tech Use Plan • Focus on content area(s) or grade spans • Plan for the future • Practice best practices • Consider total cost of ownership • Remember - the research points toward professional development