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Mastering Event Planning: A Comprehensive Guide by the FTC Committee

Discover the essentials of successful event planning with the FTC Committee's ultimate guide. Led by presenters Ruben Ruiz and Kay Kim, along with a dedicated team, this event covers prepping for diverse events like fundraisers, socials, and service projects. Learn about the importance of location, timing, themes, decorations, and effective publicity to enhance your planning skills. Whether you're running a social or a fundraising project, get tips on budgeting, coordination, and creating memorable experiences that engage attendees. Join us for insights and inspiration!

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Mastering Event Planning: A Comprehensive Guide by the FTC Committee

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  1. Planning the Ultimate Event PROJECT • Presented by the FTC Committee 1/10/13 CNH CIRCLE K INTERNATIONAL DATE CLIENT

  2. Presenters • Ruben Ruiz (FTC Chair) & Kay Kim (Exec. Assistant)

  3. Presenters • Angela Apinyavat (Dining Hall) & Chris Tung (Slideshow)

  4. Hosts • Top Row: Tina, Kevin A., Cat Bottom Row: Grace, Kevin L., Crista

  5. Hosts • Top Row: Jen, Steven, Kristel Bottom Row: Lucas, Mimi, Michael

  6. What Does Event Planning Include? • All types of events! • Service Projects, Fundraising Events, Socials, Conventions, Parties, Concerts, etc. • Event Planning is more than just planning an event. • Sample of other things to think about include budgeting, establishing dates and alternate dates, & selecting and reserving the event site.

  7. Why is Event Planning Fun & Rewarding? • You get to plan an event that many people will enjoy/benefit from? • You get to make event planning your own. • Doing behind-the-scenes work and seeing the product of your work. • You run the event the way you want it to be run.

  8. What Goes Into a Good Event? • Location • Date • Theme • Decorations • Marketing/publicity • Food/drinks • Budget/cost

  9. Why is Location Important? • Where your event will be can determine its success. • Some questions to ask yourself: • How far is the event? • How will people get there? • How many people will go?

  10. When Should My Event Be? • A date of an event is important. • Does that time work for people? • Some service projects already has a set date & time. • Work around midterms, final exams, and holidays. • What are other school’s schedules?

  11. Theme and Decorations • A theme can make or break your event. • Would the members like this theme? • Can I execute the theme correctly and properly? • Decorations should be used to enhance your event.

  12. Publicity and Marketing • A successful event has a lot of advertising! • Not just a lot but GOOD. • Spread the word out! • In Person, Online, Social Media • Facebook events are a great way to spread the word. • Have an eye catching campaign.

  13. Major Types of Events • Service • Fundraising • Social

  14. Service Project Planning • Send out reminders a fews before the event and the day of event too. • Always been in close contact with volunteer coordinator(s). • Make sure you organize how you are going to get to the event. • Ex) Carpool, bus, walking • Have people’s numbers and contact information. • Make sure that everyone has a job and is working.

  15. Fundraising Project Planning • Any event that makes money can be made into a fundraiser! • Always have a cause for your fundraising event. • Send out a few reminders the day before the event. • Always have enough people working at your event. • Similarly, always have enough supplies at the event! • Be prepared for some curveballs! Have a back-up plan. • Make sure you have a safe and secure way of keeping the money. • Bring some change with you to the event!

  16. Social Project Planning • Send out reminders a fews before the event. • Make sure you plan the time of the social when most people can go. • Plan something that most people want to do/go to. • Try to have a balance of free and paid socials. • Make sure the people running the social are talking and helping the event be as inclusive as possible.

  17. Make it CKI Appropriate • Know what paper work you need to fill out. • ERF • CERF • Medical Waiver

  18. Make the Event Special • Add a cause (especially fundraisers) • Do something that will really get people pumped up for the event. • Yes, people go to have fun and meet people, but they’re also there for another reason, so you need to make that reason! • Every event has a cause, purpose, or goal • What would your event’s cause, purpose, and goal be?

  19. Contact Us: • Ruben: FTC@cnhcirclek.org • Kay: okaymkay@gmail.com • Angela: angelaapinyavat@gmail.com • Chris: cmtung91@gmail.com

  20. Questions and Answers

  21. Join Us: Leading a Committee & Working as a Team • February 8th @ 8PM

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