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TigerTime Training

TigerTime Training. Disclaimer: . Please contact the Offices of Human Resources and/or Payroll and Employee Benefits for specific policy questions. Timeclocks. Timeclocks . Timeclocks – Students and TES. 1. Press Button. 2. Swipe Badge. Timeclocks – Students and TES. Department,

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TigerTime Training

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  1. TigerTime Training

  2. Disclaimer: • Please contact the Offices of Human Resources and/or Payroll and Employee Benefits for specific policy questions.

  3. Timeclocks

  4. Timeclocks

  5. Timeclocks – Students and TES 1. Press Button 2. Swipe Badge

  6. Timeclocks – Students and TES Department, Manager, Job Description 3. Type Index Number (2 Digits) Index Number required only if the employee has more than 1 job OR if internet connectivity is lost

  7. Timeclocks – Students and TES 4. Press Enter 2x

  8. Timeclocks – Students and TES

  9. Timeclocks – Students and TES When the employee clocks out, the system will default to end the shift of the current job. 5. Click Enter Button twice to clock out for the current job OR

  10. Timeclocks – Students and TES Click the Down Arrow button and Enter to clock out of the current job and in for another job.

  11. Timeclocks – Students and TES If an employee receives this error message, a wrong index number was entered. Please make sure they have entered a 2-digit index number when selecting a job.

  12. Timeclocks – Students and TES Data will be saved for future submission! Enter a two digit index (if you are unsure, ask your manager) 01 Punch If an employee receives this error message, internet connectivity is slow, and punches will be saved for future submission.

  13. Timeclocks – Students and TES Thank you. Record Stored. Stored punch

  14. Log On – tigertime.auburn.edu

  15. Log On • Auburn University User ID & Password • Same for Banner or AU email

  16. Genies

  17. Reconcile Timecard Genie Who? When? What?

  18. Pay Period Close AU

  19. Using Workspace Tools Quick Links show information based on the selected employee(s) Show Field: selects a group of employees using a filter (Hyperfind) Time Period: selects a time interval

  20. Show & Time Period Show Time Period

  21. Timecard • Opening a Timecard • Highlight Person’s Name & Double-click • Highlight Person’s Name & Click on Timecard

  22. Timecard

  23. Index Numbers

  24. Timecard Edits • Edit a punch or amount • Enter the correct time or amount directly in the cell • Entering Time Off • To enter time off, such as sick or vacation time, select a pay code that describes the time not worked and enter the appropriate amount of time to apply that pay code in decimal format (8.50) or hours and minutes (8:30)

  25. Timecard Edits • Save!

  26. Timecard Edits • Remove Leave (Vacation, Sick, etc) or entire row • Click X Icon to Delete a row.

  27. Timecard Edits • Adding Rows • Click the Arrow Icon to add a row Two Rows for 1 day *Punches and Paycodes cannot appear on the same line.

  28. Timecard Edits • Add Comments or Notes • Click a pay code, punch, or amount, then select Comments from the header bar OR right-click on the cell. Select a comment from the Comments dialog box to apply to the pay code, punch, or amount. Type notes after selecting a comment. • Comments are useful for denoting approval of time, university business, deviation from schedule, etc

  29. Timecard Edits • Add Comments • A yellow icon appears when a comment has been made • Comments’ tab appears

  30. Approving Timecard • Approving Timecard • Typically, approve timecards for the Previous Pay Period • Check for at least 40 hour per week, no missing punches, all leave has been entered, and all overtime is correct. • Approvals lock the timecard and prevent additional edits. Edits may be made prior to the payroll clerk approving timecards by removing the approval.

  31. Approving Timecard Remember, to make sure your time period is correct! • Approvals -> Approve • Sign-offs & Approvals tab appears

  32. Approving Timecard • Remove Approvals • Approvals -> Remove Approval • Sign-offs and Approvals Tab disappears • Timecard is editable

  33. SAVE • ORANGE TIMECARDindicates timecard has not been saved!

  34. Timecard Tabs Totals & Schedule – itemizes each pay code and hours Accruals – lists amounts from Banner for VAC, SCK, CTT, MIL, and TSL

  35. Timecard Tabs Audits – detail listing of ALL edits to the timecard for a given period of time. Comments – lists comments with corresponding date and time. Appears when a comment is made. Sign-offs & Approvals – lists the approvals of the timecard. Appears when an approval is made.

  36. Reviewing Groups of Timecards • Reviewing a group of Timecards 1. Actions -> Select All 2. Timecard 3. Scroll through employees using navigational arrows

  37. Timecard Indicators and Colors • A small yellow note icon after a punch or amount indicates a comment about the cell’s contents. Click the icon to view the comment • A solid red cell indicates a missed in-punch or out-punch

  38. Timecard Indicators and Colors • A red outline in a cell indicates an exception, such as a late punch, early punch or long interval • A blue outline around a date indicates an excused absence

  39. Timecard Indicators and Colors • A red outline around a date cell indicates an unexcused absence • A transaction shown in purple indicates data from a schedule.

  40. Timecard Indicators and Colors • If the cell is white, you can edit the transaction. • If the cell is gray, you cannot edit the transaction.

  41. Timecard Indicators and Colors • A small yellow icon and red outline indicates that a punch or amount has a comment and an exception. • A green outline indicates that a punch has been marked as reviewed.

  42. Transfers • Transferring Time should only be used in the cases of Call Backs. • Reminder, if you have an employee that is called back into work – he/she will automatically be given 4 hours (unless the call back time is greater, then actual worked time will be given).

  43. Transfers In the Transfer Select dialog box, use the drop-down lists to select the job, labor account, or work rule to which you want to transfer and click ok.

  44. Transfers Be sure to click on the transfer ending in CB

  45. Monthly Timecards – Project View

  46. Monthly Timecards – Adding Leave Pull the pay code once and enter the hours to the corresponding day

  47. Monthly Timecards - Historical Edits Leave Slips from previous months are entered via an Historical Edit Amount -> Add Historical Historical Date: Date of Leave Taken (usually in the past, but not always with Monthly Employees) Pay Code: VAC, SCK, etc Amount: Hours Taken Effective Date: *Date Leave Applied to Banner for Payroll* Include in Total for Effective Date must be checked Impact Accruals must be checked if the pay code is an accrual *If the Monthly payroll has run, apply the leave to the NEXT pay period* *If the Monthly payroll has NOT run, apply the leave to the CURRENT pay period*

  48. Timestamp • My Information Tab -> Time Stamp (BW Managers & Timekeepers) • Click “Record Time Stamp” Button to create an in/out punch • Time on website is based on the server NOT your PC

  49. Timestamp – Multiple Jobs • Select a Job, then click Record Time Stamp • Time on website is based on the server NOT your PC • My Information Tab -> Time Stamp Test, Employee

  50. Timestamp – Multiple Jobs • If a selection is not made, this error will appear Test, Employee

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