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When you come in, please login to a computer with Guest or your own Id, then bring up Firefox.

When you come in, please login to a computer with Guest or your own Id, then bring up Firefox. Google Apps. at Roseville Area Schools. Laura Mittelbrun Media Specialist at Edgerton Elementary. Agenda. Benefits of Google Apps How to Sign In Google Mail Google Drive (formerly Docs)

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  1. When you come in, please login to a computer with Guest or your own Id, then bring up Firefox.

  2. Google Apps at Roseville Area Schools Laura Mittelbrun Media Specialist at Edgerton Elementary

  3. Agenda • Benefits of Google Apps • How to Sign In • Google Mail • Google Drive (formerly Docs) • How to Share Documents • Google Forms • Create Groups

  4. Benefits of Google Apps • No software installs or updates required • Can access from anywhere (school/home) • Can access from any device (pc/mac/iPad) • Share your documents with others (great for collaboration!) • Documents are stored and backed up to Google's cloud • It's free!

  5. Student Sign In Students will sign in with their computer username and password: Username: 6 digit last name/5 digit first name Password: 8 digit birthday

  6. Teacher Sign In • From the District Website, go to: Staff, Google Apps OR apps.isd623.org • Sign in with your email username and password • example: mittelau000 Practice: sign in to your account now

  7. Google Mail Your email address is: firstname.lastname@apps.isd623.org You can only send and receive emails within the apps.isd623.org domain. Classroom use: exchange emails with your students.

  8. Google Drive (formerly Docs) • This is the place to create documents, presentations, spreadsheets, forms and drawings. • You can group documents together in a Collection (like a folder) • Formatting is similar to Microsoft Office with fewer editing options. Benefits: less complex for your students.

  9. Sharing Documents • There are two "levels" of sharing documents with others. • Visibility Settings: how people can access your document. • Sharing Settings: who can view or change your document.

  10. Visibility Settings • Open a document and click on Share in the upper right corner. Under Who has Access, click on Change. • Visibility Options: • Public on the web • Anyone with a link • Roseville Area Schools (default) • People at Roseville with the link • Private (sign in required) • Access options: can view, edit or comment

  11. Sharing Settings • To give certain people or groups access to your document, type their name(s) under Add People (it will find them in the address book). • You can automatically send them an email with a link to your document. • You can give each person/group the ability to view, edit or comment on your document.

  12. Google Forms • A great tool for collecting information from students, parents or colleagues. • When a person submits your form, it creates a row in a spreadsheet. • Classroom use: create quizzes for your students.

  13. How to Create a Form • Create, Form • Choose a Theme • Give "Untitled Form" a name • Create your first question • Choose a question type • Enter the choices, depending on the type of question • Click on Done • To add more questions, click on Add Item in the upper left corner

  14. How to Share a Form After your form is finished: • While in edit mode, click on Email this Form • Uncheck the box "Include form in the email" • Send it to yourself first to test the link before sending it to others • Send email with a link to the form, or embed the form on a website.

  15. How to View the Results • Go to Drive, find the form and click to open it • The spreadsheet will automatically open showing the results from people who submitted the form • Click on Form, Edit Form to make changes to the form • Click on Form, Go to Live Form to see what the form looks like

  16. Contacts • Click on Directory to see who is in the address book • Staff: firstname.lastname • Students: 6 digit last name / 5 digit first name

  17. How to Create Your Own Group • Click on New Group and give it a name. • For each person you want to add to your group: • Search for the person you want to add • Click the box next to their name • Click on the Groups icon and choose the group you want to add them to, then click on Apply. • Repeat for each person you want to add to the group.

  18. Handout: go to your Google Drive and Search for "Google Apps Basics"

  19. Additional Training • Atomic Learning (www.atomiclearning.com) • Google Help Center (support.google.com) • Google Apps YouTube channel (www.youtube.com/user/googleapps) • Google Apps for Education Training Center (edutraining.googleapps.com/)

  20. Other Google Apps Sites: you can create your own website. Google Sites will replace School Center next year. Calendar: set up a calendar for yourself and share with others.

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