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Meeting Minutes

Meeting Minutes . Purpose. A general summary of the topics discussed and decided during each meeting Serves as legal documentation . Format. Each entry is identified by a two-part number First number: year Second number: entry number

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Meeting Minutes

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  1. Meeting Minutes

  2. Purpose • A general summary of the topics discussed and decided during each meeting • Serves as legal documentation

  3. Format • Each entry is identified by a two-part number • First number: year • Second number: entry number • Example: 95.113: an entry done in 1995. The 113th entry in the organizations minutes that year. • Purpose: easy reference in future minutes

  4. Format • Heading • Location, date, and time of meeting • Role Call: list people present in meeting • First article: who calls meeting to order? • Old Business: summarize who said what

  5. Format Con’t • New Business: summarize who said what • Record all motions made: who made them; who seconded • Record general summary of discussion • Record outcome of motion (amended, tabled, or vote) • Future Business • Record next meeting dates, if announce • “Submitted by” and your name at end

  6. Sample Evaluation • Read through the sample meeting minutes • With a partner, see if you can figure out: • Who attended the meeting? • How did each person contribute to the meeting? • When and where did the meeting take place? • What was planned, and when will it take place?

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