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Part 3 - LEAVE

Part 3 - LEAVE. PPMS 101 Training Anne Sinnes. OVERVIEW . PS0001-Employee Status Screen PS9026-Employee Type Table PS0002-Job Status Screen PS9009-Leave Accrual Table PS1018-Multiple Employee Leave Screen PS1019-Leave Posting Screen PS0025-Leave by Month Screen

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Part 3 - LEAVE

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  1. Part 3 - LEAVE PPMS 101 Training Anne Sinnes

  2. OVERVIEW • PS0001-Employee Status Screen • PS9026-Employee Type Table • PS0002-Job Status Screen • PS9009-Leave Accrual Table • PS1018-Multiple Employee Leave Screen • PS1019-Leave Posting Screen • PS0025-Leave by Month Screen • PS0026-Monthly Leave Summary Screen • PS1002-Payroll Time Reporting Screen

  3. Institutional Parameters • You also need to be aware that PS9001-Institutional Parameter Table includes some institutional parameters which affect leave accounting. The Leave Accounting Training binder list the institutional parameters, their titles, and their definitions in chapter 2. • Page 2-2 in training guide

  4. Leave Type Table Page 2-8 in training guide

  5. Leave Transaction Table Page 2-16 in training guide

  6. For an employee to accrue leave, the leave accrual codes for a leave accrual plan must exist on the Employee Status Screen. These codes are college defined. If these fields are left blank, the system will default to the leave plans entered on the Employee Type Table (PS9026). You can enter up to 4 leave plans per employee. Page 3-6 in training guide

  7. Employee Type Tablepage 2-14 in training guide

  8. Enter “Y” for job to Accrue leave If the employees job contributes towards leave accrual you need to have a “Y” in the job leave ind field.There are 2 options:Y – Yes, job does contribute towards leave accrualN – No, job does not contribute towards leave accrual page 3-11

  9. LEAVE ACCRUAL TABLEThe leave accrual plan needs to exist here, before it can be added to PS0001 Employee Status Screen page 2-11

  10. The Leave Accrual Table Identifies • The leave accrual plan • The leave type to be accrued • The method of accrual • The rate of accrual • Years of service indicator

  11. Years of Service=“Y”Accrue an equal amount each month of the year based on number of years of service

  12. If the Years of Service indicator= “Y” and month/years of service fields are blank, it can also mean that the system will accrue an equal amount each month.

  13. If the Years of Service field =“N”, this means - No, accrue amount specified for each month regardless of years of service Month leave accrues Amount to accrue

  14. Number of months after employment month accrual amount is posted. Amount to accrue upon initial employment

  15. The Percent of Full-time indicator will determine whether or not the leave accrual is prorated based on percent of fulltime.

  16. Initial Employment This shows the amount an employee will accrue on employment.

  17. These 2 fields show whether or not Leave Without Payhas an affect on leave accrual.N=No, LWOP does not affect leave accrualY=Yes, suppress leave accrual if more than the LWOP days are taken

  18. A system defined code identifying What should occur if leave at max 1 – Set back to max at the end of the leave maximum month before that months accrual 2 – Do not accrue over maximum Maximum leave balance that can be maintained for this leave accrual plan. Leave max balance and max cutoff

  19. Posting Leave • You can use either PS1018 or PS1019

  20. PS1018 – Multiple Employee Leave Screenpage 3-24 in training guide

  21. PS1019-Leave Posting Screenpage 3-18 in training guide

  22. CLV - Civil/Jury Taken CMP - Compensatory Time Taken CSL - Compensable Sick Leave Taken CTE - Compensatory Time Earned CTP - Comp Time Payoff LPR - Sick Payoff-Retire LPV - Sick Lv Payoff VEBA LWC - Cyclic Leave Without Pay Taken LWO - Leave Without Pay Taken MAX - Vac Reduced to Maximum MLV - Military Taken NSL - Non-Compensable Sick Taken OPL - Other Paid Leave Taken P/H - Personal Holiday Taken PHA - Personal Holiday Adjustment PHL - Personal Holiday Lost PHS - Personal Holiday Shared PLL - Personal Leave Lost PLV - Professional Leave Taken PPH - Personal Holiday Transferred PSL - Compensable Sick Transfer PVL - Vacation Transferred SOME available leave transaction codes

  23. You have a new employee who is transferring in from another state agency. They are bringing with them their leave balances. How do you enter that?

  24. The leave summary screen showing the transferred in balances plus monthly accrual.

  25. Entering leave:An employee turns in a leave slip for 8 hours CSL and 8 hours VAC.

  26. Entering the leave transactions:

  27. Leave posting screen after entry

  28. Leave docking • Williamina turns in leave for 24 hours of vacation, but she only has 6.4 hours of vacation available. Now what do you do?

  29. Leave Type Tablepage 2-9 in training guide

  30. LWO and the Payroll Time Reporting Screen (PS1002).

  31. Sick Leave Payoff to VEBA (LPV)

  32. LPV and PS1002

  33. You have discovered you made a mistake on entering leave. You entered 8 hours of vacation, instead of 8 hours of sick. How do you fix it?

  34. The vacation leave balance has been restored, and the sick leave balance has been reduced by 8 hours.

  35. Leave by Month screenVACpage 3-27 in training guide

  36. Leave by Month screenCSL

  37. Leave by Month screenLWO

  38. Monthly Leave Summary Screenpage 3-29 training guide

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