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Using Design Build in Community Colleges

Using Design Build in Community Colleges. Waterfront Hotel in Jack London Square 10 Washington Street Oakland, CA February 23, 2010. Agenda. Overview of SMCCCD Design Build Projects Design Build Types Education Code 81700 Education Code 17250 Government Code 4217 (Energy Efficiency)

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Using Design Build in Community Colleges

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  1. Using Design Build in Community Colleges Waterfront Hotel in Jack London Square10 Washington Street Oakland, CA February 23, 2010

  2. Agenda • Overview of SMCCCD Design Build Projects • Design Build Types • Education Code 81700 • Education Code 17250 • Government Code 4217 (Energy Efficiency) • Government Code 5956 (Revenue Generating) • Why Design Build? • Guidelines / Process / Schedule • Pros & Cons • Design Build Points of Consideration • Qualification Process / Evaluation Criteria • RFP Documents / Process / Evaluation • Design Build Organizational Chart • Standards & Design Criteria • Schedule Considerations • DSA Considerations • Lessons Learned • Not a Panacea

  3. San Mateo County Community College District • Three Campuses (1.4M GSF / 346 Acres) • Cañada College – Redwood City - 1968 • College of San Mateo – San Mateo – 1963 • Skyline College – San Bruno – 1969 • District Office – San Mateo - 1978 • 25,000 Students / 1,000 Staff / Adjuncts • Capital Improvement Program • Multiple Funding Sources • Measure C $207 Million (2001) • Measure A $468 Million (2006) • State / Local Resources $75 Million* * $20M Lehman Brothers / $54M State

  4. SMCCCD’s Experience with Design Build: New Buildings • Science Building with Planetarium & Rooftop Observatory, CSM • Student & Community Center and Science Lab Annex, Skyline College • 44-unit Faculty & Staff Housing, CSM • 60-unit Faculty & Staff Housing, Cañada College • Health & Wellness Building, CSM • College Center, CSM • Cosmetology, Administration & Wellness Center, Skyline College • Automotive Transmission Lab Building, Skyline College

  5. College of San Mateo Science Building

  6. Skyline College Student & Community Center

  7. College Vista Faculty & Staff Housing

  8. Cañada Vista Faculty & Staff Housing

  9. Cañada Vista Faculty & Staff Housing

  10. College of San Mateo Health & Wellness Building

  11. College of San Mateo Health & Wellness Building

  12. College of San Mateo College Center

  13. College of San Mateo College Center

  14. SkylineCollege Cosmetology, Administration & Wellness Center

  15. SkylineCollege Cosmetology, Administration & Wellness Center

  16. Skyline College Automotive Transmission Lab

  17. Skyline College Automotive Transmission Lab

  18. Cañada College Site Improvements (Gateways)

  19. Cañada CollegeGateways, Circulation & Parking

  20. Cañada CollegeGateways, Circulation & Parking Project

  21. College of San MateoSite Improvements

  22. College of San MateoArrival Zone

  23. College of San MateoArrival Zone

  24. Skyline College Site Improvements

  25. Skyline CollegeWest Quad

  26. Skyline College View from West to Central Quad

  27. Skyline College View from Central to West Quad

  28. Districtwide Athletics Improvements Athletic Facilities Upgrades 31 Tennis Courts 3 Baseball Fields 3 Soccer Fields 1 Softball Field 2 Tracks 1 Football Field 1 Aquatic Center Parking & ADA Improvements Ancillary Facilities (restrooms, press box, storage)

  29. Skyline CollegeAthletic Facilities Improvements

  30. Cañada CollegeAthletic Facilities Improvements

  31. College of San MateoAthletic Facilities Improvements

  32. College of San MateoAthletic Facilities Improvements

  33. SMCCCD’s Experience with Design Build: Infrastructure Energy Efficiency Projects 12kV Electrical Infrastructure System Replacement (CSM and Skyline College) Chiller Plants (CSM and Cañada College)

  34. Sustainability and Energy Efficiency Outcomes New energy management system at all campuses Comprehensive systems commissioningat all campuses Cañada College chiller plant expansion Heating / Hot water variable flow pumping retrofits at all campuses Electrical distribution system repairs Web-based real-time monitoring and metering platform at all campuses AHU refurbishments at all campuses Underground piping repairs at all campuses Lighting retrofits : Lighting controls and circuit upgrades at all campuses Boiler repairs and preventative maintenance at all campuses Co-generation plants: CSM (560 KW) & Skyline College (375 KW)

  35. College of San Mateo12kV Load Center Replacement

  36. College of San MateoChiller Plant

  37. Why Design Build? • Single Responsibility • No finger pointing • Eliminates legal triangle • Cost Control • Fixed limit of construction costs • Feedback for better design and construction documents • Better Technology • Learn from the people who make and install building systems • Designer participation in practical application • Flexibility to get the most current technology • Perfect Design Build Team • Knows design • Knows the Builder • Project Specific • What one persons knows is available to all • Contractor isn’t plotting for claims and change orders • Communications, documentation & costs are transparent • Compressed Schedule: move-in sooner • Satisfying Relationship between Owner / Architect / Builder • Unforeseen Conditions in Renovations: Flexibility & Quick Response • Better Price Certainty

  38. The Design Build Road Map Selecting a Project for Design Build Delivery BOT Resolution CCCO Project Approval / Notification Process Bridging Public Notification Prequalification Request for Qualification (RFQ) Request for Proposal (RFP) Confidential Meetings (x3) Site Surveys RFP Interviews Selection Stipend Award Guidelines / Process

  39. Design Build Schedule Comparison

  40. Pros Simplified contracting Reduction in adversarial relationships Cost containment Speed of delivery Sharing of risk Early involvement of the builder Validate another project delivery method for the CCDs Cons Significant investment of time and effort up front and during implementation Potentially less control over design May be more difficult to compare proposals Limited institutional capabilities Approval agency capabilities Pros and Cons

  41. Qualification and Selection Process • Design Build for Community Colleges: • Education Code §17250 • Structure the RFP to Attract DB Teams • Qualification Shortlist to 3 DB teams plus 2 Alternates • Criteria Based Selection Process

  42. Proposal Evaluation Criteria FACTORS Maximum Points 1. Price and Cost Management Plan* 20 2. Technical Expertise 10 3. Life Cycle Costs over 25 Years 10 4. Skilled Labor Force Availability 10 5. Acceptable Safety Record* 10 6. Design Management Plan 10 7. Construction Management Plan 10 8. Schedule 10 9. Legal and Other Program Requirements 5 10. Risk Management Plan 5 TOTAL (Maximum) 100 points

  43. RFQ/RFP Documents • RFQ/RFP Documents available at the project website • http://www.smccd.edu/accounts/smccd/departments/facilities/CSM_B12151734Mod_01.shtml • Project Website • Source for all information from District

  44. RFP Documents • Developing the RFP Documentation • Format and Organization of the RFP Package • SMCCCD Standard Form of DB Contract • Geotechnical Reports • Site / Civil Plans • As-Builts • Existing Floor Plans • Schematic Floor Plans • Room Data Sheets • Program Information • Standards and Design Criteria

  45. Assemble Review Team Administrators / Faculty / M&O / CM Firm Allow Sufficient Review Time Clearly Identify Evaluation Criteria Develop Scoring Matrix (Keep It Simple) Price Technical Expertise Life Cycle Costs Skilled Labor Force Acceptable Safety Record Architectural Aesthetics and Design Innovation Project Management Plan Program Requirements Logistics (Occupied Campus) RFP Evaluation

  46. Design Build Entity

  47. Design Standards Communications Materials Fixtures (Plumbing / Light / Window Treatments) Color Palette Plant Species Fire Alarm / BMS Controls Hardware Flooring, Etc. Documentation Design Build Contract Division OO & O1 Outline Specifications Room Data Sheets Meeting Notes Distribution Standards and Design Criteria

  48. Ambitious vs. Conservative Fast-Track Normal Schedule Academic Calendar Start of Classes Spring Break Finals Commencement Special Events End User Wild Card Owner Requirements Pre-Turnover Surplus/Salvage Process Hazmat Removal Rodent Control Schedule

  49. DSA Buy-In Approach Include District (Owner) participation Establish a contact person at DSA Schedule early and appropriate meetings Establish firm agreed upon DSA submittal dates Document meetings and agreed upon discussions with attendees Describe incremental or phase submittals & deliverables & obtain buy-in Involve structural engineer and other key consultants Follow requested procedure and information for submittals Clearly identify documents requiring approval Provide sufficient reference CDs for reviewer information Design Builder & DSA

  50. Lessons Learned: College Decisions • Program Changes (Never ending) • Fixed Schedule • Campus Decision-making • Budget for the Known and Unknown • Unforeseen Conditions

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