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MIS Reporting

Learn about the data collected in the California Community Colleges System Office and how it is used for various purposes. Discover where to find the data and why it is important.

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MIS Reporting

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  1. MIS Reporting California Community Colleges System Office Management Information Systems April 29, 2008

  2. DATA

  3. 29% of Credit Students attend more than one college during their academic career

  4. 10.25% of credit students attend more than one college during an academic year

  5. DATA

  6. 91.7% of New Credit Students are reported with a SSN r

  7. 47.3% of NewNon-Credit Students are reported with a SSN r

  8. DATA

  9. 82,519 AA/AS Degrees were awarded in 2006-07 r

  10. 1,047,196.45 Credit FTES 90,216.56 Noncredit FTES All Activity for 2006-07

  11. What kind of data are collected? • When are the data collected? • How are the data used? • Where to find the data? D A T A 2008 Annual CACCRAO Conference

  12. Student Data • Demographic • Enrollments • Categorical Programs • Matriculation, EOPS, DSPS • Perkins (VTEA) • Financial Aid • Assessment • Program Awards (Degrees & Certificates) • Courses • Sections, Sessions, Instructional Assignments • Employee • College Calendar Why? What? What kind of data are collected? 2008 Annual CACCRAO Conference

  13. CCC MIS Database Emp. Assign. EOPS DSPS Emp. Demo. Matric. Student Demographics (SB) VTEA Calendar Assignments Enrollments (SX) Sessions PBS Sections Pgm. Awds. Fin. Aid Courses (CB) Cal- WORKs Assess. 2008 Annual CACCRAO Conference

  14. 2 1 MIS Dept At Districts Data Entered Into System 5 Resubmit Data 3 Data Source Data Review 4 System Office Data Base (Data Mart and Reports) 4 User Reviews Data External Entities DOF, Newspapers, Legislature, etc. Data Good Data at the Source = Accurate View of Your College 2008 Annual CACCRAO Conference

  15. Term . . . . 30 days after end of term Calendar . . . 30 days after end of spring term Program Award . . . Due September 1st Financial Aid . . . . . Due October 1st Assessment . . . . . . Due October 1st Employee Data . . . Opens November 1st Due by January 15th Why? When? When are the data collected? 2008 Annual CACCRAO Conference

  16. Matriculation Justification/Funding • EOPS /DSPS / CalWorks Funding/Justification • Perkins / CTE • Perkins IV Core Indicator Reports • Perkins IV Allocations • BOGW Administrative Funding • Federal Integrated Postsecondary Education Data System (IPEDS) Reporting • CCC Data Mart • ARCC – Focus on Results: Accountability Reporting for the Community Colleges Why? How? How are the data used? 2008 Annual CACCRAO Conference

  17. Data Matches • Transfer to UC/CSU/NSC match • Dept. of Social Services / Military Match • EDD/UI Match/Wage Study • FTES – 320 vs. Special Request • Identifying “moonlighters” • Identifying “freeway flyers” • Annual Staffing Report Why? How? How are the data used? 2008 Annual CACCRAO Conference

  18. Research Questions • Legislative Analyst Office • Department of Finance • California Postsecondary Education Commission • California Student Aid Commission • Public Policy Institute • UC/CSU • Legislature – Committees and individual members • Community College Organizations • Newspapers • Labor Unions Why? How? How are the data used? 2008 Annual CACCRAO Conference

  19. Preview of Funding Numbers for Categorical Programs EOPS/DSPS reports available after submission of Spring Term data Perkins reports available after submission of Financial Aid data Time to validate and resolve issues prior to use in allocations Password Protected Why? Annual Headcounts Reports Where? Where to find the data? 2008 Annual CACCRAO Conference

  20. Public site / No username or password required Headcount Status: A,B,C,F Minimum ½ credit unit OR 8hrs Positive Attendance Examples of Available Queries: Student Information Assessment, Program Award EOPS/DSPS/CalWORKs Financial Aid, Staffing, FTES Distance Education Success and Retention Why? CCC Data Mart Where? Where to find the data? 2008 Annual CACCRAO Conference

  21. D Clean Up A Control Number T 320 vs MIS FTES A 2008 Annual CACCRAO Conference

  22. The Life Cycle of a Student Identifier One Student District Fantasy Three Students CCCSO Reality 2008 Annual CACCRAO Conference

  23. Improve the quality of course data reported to the System Office. • Collect a new MIS data element that identifies “Stand Alone Courses” (AB 1943). • Modify the MIS database to meet the legislative accountability reporting requirements of SB 361 Why? CB00 Course Control Number 2008 Annual CACCRAO Conference

  24. Why is SOMIS FTES Used vs. 320 FTES? • 320 FTES is reported at a high level • SOMIS FTES is reported at the lowest level with value-added attributes • SOMIS FTES can be sliced and diced for many purposes • Wide spread use of FTES by internal and external requestors Why? FTES Fiscal vs. CCCSO MIS 2008 Annual CACCRAO Conference

  25. Requestors of System Office FTES • Financial Aid Augmentation $34.2 million • Department of Finance • Legislative Analyst’s Office • Public Policy Institute • Categorical Program Justification • Newspapers, Unions, Legislators Why? FTES Fiscal vs. CCCSO MIS 2008 Annual CACCRAO Conference

  26. Why the differences? • Academic Year vs. Fiscal Year Summer, Fall, Spring vs. 7/1/xx – 6/30/yy • Summer Session Option You may decide which fiscal year a Summer Daily Census section may be counted • Student / Course Repeatability Some student repeats may not be counted for FTES twice Why? FTES Fiscal vs. CCCSO MIS 2008 Annual CACCRAO Conference

  27. Why the differences? • SB09 – Residency Code “50000” not reported for a student at time of MIS data submission • SO not using F-Factor Daily and Positive Attendance sections have a factor applied for 320 reporting when the college has a flex calendar Why? FTES Fiscal vs. CCCSO MIS 2008 Annual CACCRAO Conference

  28. April 29th 2008 2008 Annual CACCRAO Conference

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