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Standardization: Preparing for Archives of the Future, Today

Standardization: Preparing for Archives of the Future, Today. Conferentie Ontmanteling Archieven , August 30 th 2007. Today. What is Standardization The “Why” of Standardization The “Why Now” of Standardization Tomorrow: More on theory and concrete projects. What is Standardization.

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Standardization: Preparing for Archives of the Future, Today

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  1. Standardization: Preparing for Archives of the Future, Today ConferentieOntmantelingArchieven, August 30th 2007

  2. Today • What is Standardization • The “Why” of Standardization • The “Why Now” of Standardization • Tomorrow: More on theory and concrete projects

  3. What is Standardization

  4. What is Standardization Standardization enables electronic exchange of archival information across platforms and across institutions • With standardized description in place on moment of creation • Archival information travels across platforms effortlessly, from creator to user • Archival information can immediately made accessible if so necessary or desired

  5. What is Standardization Purpose of Standardization • Meeting public demand for more, faster access to information • Meeting professional demand for more exchange of information between and within institutions • Preserving digital archives through platform independence Standardization is crucial to digital information management

  6. The Why of Standardization New Trends in the Information Sciences

  7. New Paradigm in Information Sciences A New Paradigm in Information Sciences Information Technologies: • Changing the role of information in our daily lives • Compel us to change our professional approaches • Offer us new tools to meet our new professional challenges

  8. Effects of New Paradigm • New Behavior of Information • Proliferation and acceleration of information flows • Multi-sited and simultaneous access and use of information • Networked Exchange; fluidity, interdependence and collaboration • New technologies change public attitudes towards information • Public demand for more, faster access to information • Public expects participation, closer involvement with information production • As information becomes more important in society • Work processes will also rely more and more on the exchange of information within and between institutions

  9. Government Archives of the Future • Paradigm shift in the Information Sciences will affect archives of government agencies • Archives must preserve the information as well the context wherein that information was created • How do the future archives of e-government look like? A change in the technologies we use today to create and distribute information must be reflected within the historical archives of tomorrow

  10. Rethinking Our Concepts • Shortened Lifecycle • Blurred distinction between functions of archives • Administrative • Accountability • Heritage • Description of archives right from the start • No longer managing isolated unique collections using unique methods, but operating within a networked environment where information must be shared

  11. The Why of Standardization • Standardization meets the challenges of the new paradigm • Network effects on behavior of archival information • Increased demand for information access & exchange • Preparation for e-Archives of the future

  12. The Why Now of Standardization

  13. The Why Now of Standardization • The Netherlands Antilles will cease to exist • We now need standardization efforts more than ever • Citizens of the new constitutional entities need continued access to the shared memory contained within the archives of the Netherlands Antilles • New government institutions need access to information to guarantee workflow continuity • Standardization breaks information silos and opens up collaboration • Standardization facilitates intellectual control of information

  14. The Why Now of Standardization • Implementing standardized electronic archival description • Saving on costly and labor-intensive investments required by traditional methods • Physical reproduction of records • Repositories • Expertise • Technologies for preservation • Access to archives anywhere • Now a unique opportunity for starting out with state-of-the-art information management

  15. The Why Now of Standardization Benefits of improved information management through standardization • Good Governance • Evidence-based policy decisions is more efficient policy. Archives are “memory bank” of government decisions, accumulated local knowledge and government expertise. cf. http://www.irmt.org • Transparency: able to meet increasing public demand for information on government activities in the information age • Cooperation • Opening avenues of cooperation between new entities and the rest of the world

  16. The Why Now of Standardization • In addition to usual resources standardization will require: • Rapprochement between ICT, DIV and National Archives: • New developments compel interdependence • Necessary for integral approach to Standards

  17. Tomorrow More on Theoretical Background of Standardization More on Concrete Standardization Projects

  18. Conclusion • Standardization means • Sharing our historical memory • Preparation for our future heritage • Start working on archives of the future today!

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