1 / 72

Further Word 97 Formatting Techniques

Further Word 97 Formatting Techniques. Word 97 - Intermediate. Adding Bullets to a List. Use the Bullets icon Or use the Bullets and Numbering command under the Format drop down menu and then select the Bulleted tab. Customizing Your Bullet Formatting. You can customize: The bullet symbol

kato-fernandez
Télécharger la présentation

Further Word 97 Formatting Techniques

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Further Word 97 Formatting Techniques Word 97 - Intermediate

  2. Adding Bullets to a List • Use the Bullets icon • Or use the Bullets and Numbering command under the Format drop down menu • and then select the Bulleted tab

  3. Customizing Your Bullet Formatting • You can customize: • The bullet symbol • The font used • Bullet and text Indentation

  4. Numbering a List • Use the Numbering icon • Or from the Format menu • Select Bullets and Numbering • Select the Numbered tab • Select from the different numbered styles that are displayed

  5. Customizing Your List Numbering • Customize as required!

  6. Outline Numbering • Sometimes referred to as multi-level lists • Use the Tab key or the Indent More or Indent less icons to control the level within the outline list

  7. Different Odd and Even Pages • Allows you to control the paper size and orientation of a page • Options include: • Section Start • Different Odd and Even • Different First Page • Vertical Alignment • Line Numbers

  8. Borders • The Borders and Shading feature can draw lines and boxes to enclose: • Paragraphs • Graphics • Table cells

  9. Shading • Borders can also be shaded using color or pattern shading

  10. Line Spacing • Keyboard shortcuts • Ctrl+1 for single line spacing • Ctrl+5 for 1.5 line spacing • Ctrl+2 for double line spacing.

  11. Paragraph Text Flow • Affects how pages are set up in the document to avoid such things as dangling last lines, or orphans, on what is a mostly blank page Options include: Widow/Orphan Control Keep with Next Keep Lines Together Page Break Before Suppress Line Numbers Don’t Hyphenate

  12. Hyphenation • If a word extends beyond the right-hand margin of a page, this option will insert a hyphen to divide it and wrap the remainder of the word to the next line

  13. Tabs • This feature allows you to set tabs to: • Left, Centred, Right, Decimal and Dotted leader • You can also set tabs via the Word Ruler

  14. Columns • You can create newspaper columns, parallel columns, and uneven columns OR

  15. Review Questions

  16. Tables Microsoft Word 97 - Intermediate -

  17. Creating a Table • Allows you to create tables in order to organize items in columns and rows • Instead of calculating tab settings

  18. Table Manipulation • It is important that you know how: • To turn off table gridlines • To insert a column or row into the table • To delete a column or row in a table • To merge cells in a table • To split cells in a table • To split a table Are table gridlines printed?

  19. Formatting Tables With Table AutoFormat • A variety of preset table formats are available

  20. Review Questions

  21. File Management Within Word 97 Microsoft Word 97 - Intermediate -

  22. Word 97 User Info • Used to add basic information concerning a document file • Edited via the Tools/Options/User Info dialog box

  23. Word 97 Properties • From the File menu, choose the Properties command • Displays information about the current document: • Five tabs include: • General • Summary • Statistics • Contents • Custom TIP: Defining keywords or assigning a Category can be VERY useful when performing searches at a later date!

  24. Opening Files - A Review • Sometimes known as loading a file • Note: A list of the four most recently opened files is displayed under the File menu (Words default is four files) • You can open these files by clicking on them • If you want to increase the list of recently opened files, choose Options from the Tools menu and select the General folder. Increase the value in the Recently Used File List making sure its check box is selected

  25. Selecting Files • To mark sequential files • Click on the first file • Depress the Shift key • Click on the last file of the range you wish to select • Release the Shift key • To mark non-sequential files • Click on a file • Depress the Ctrl key (and keep it depressed) • Click on other files you wish to select • Release the Ctrl key

  26. Finding Files Using Word 97 • You may search for a file if you know either: • The file name • A word of phrase contained within the file

  27. File - “Commands and Settings” • Options Include: • Open Read Only • Open as Copy • Print • Properties • Sorting • Search Subfolders • Group files by folder • Map Network Drive • Add/Modify FTP Locations • Saved Searches

  28. Copying, Deleting, Renaming Files and Creating Shortcuts • Display the Open dialog box • Select a file and right click using the mouse • Select the required command from the pop-up displayed

  29. File Saving Options • File/Print/Options • Note the difference between “Always Create Backup Copy” and “Automatic Save Every … Minutes” • Embedding TrueType fonts can be very useful! • Files can be password protected or designed to be opened as read-only

  30. Using Word 97 Scraps Within Windows • Select all or part of a Word 97 document and then drag it directly to the Windows Desktop • NOTE: This assumes you are NOT running Word 97 full screen!

  31. Inserting a File into a Document • Use the Insert/File command • Select the File and click on OK

  32. Review Questions

  33. Using Find and Replace Microsoft Word 97 - Intermediate -

  34. Using Find and Replace • Under the Edit drop down menu

  35. Go To • Go To allows you to move to any page in a current document, or between different elements of a document, such as sections

  36. Review Questions

  37. AutoCorrect Microsoft Word 97 - Intermediate -

  38. AutoCorrect • Under the Tools drop down menu • Add commonly miss-spelt words or abbreviations

  39. Review Questions

  40. AutoText Microsoft Word 97 - Intermediate -

  41. AutoText • Used to store words, phrases or graphics which can be inserted into any document at a later date TIP:Autotext also works with GRAPHICS!

  42. Review Questions

  43. Mail Merge, Envelopes and Labels Microsoft Word 97 - Intermediate -

  44. Mail Merging to Labels • Use the Mail Merge Helper to step through the required stages

  45. Mail Merging Form Letters • The Mail Merge Helper will lead you through the required stages

  46. Mail Merging Addresses for Envelopes • The Mail Merge Helper will lead you through the required stages

  47. Printing an Addressed Envelope and Letter NOTE: this is NOT a Mail Merge operation, but a ‘one off’ procedure

  48. Review Questions

  49. Text Boxes, Graphics and WordArt Microsoft Word 97 - Intermediate -

  50. Drawing • From the View menu, select Page Layout • This is the only mode in which you can draw objects in a Word document

More Related