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Nexus Demonstration

Nexus Demonstration. See instructions to use this at http://www.oucs.ox.ac.uk/nexus/itss. Nexus Fundamentals. Rob Eadie Nexus Team. Nexus. Collaboration. Availability. Tasks. Email. Meetings. To Dos. Room Bookings. Scheduling. Contacts. Sharing. Calendar.

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Nexus Demonstration

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  1. Nexus Demonstration See instructions to use this at http://www.oucs.ox.ac.uk/nexus/itss

  2. Nexus Fundamentals Rob Eadie Nexus Team

  3. Nexus Collaboration Availability Tasks Email Meetings To Dos Room Bookings Scheduling Contacts Sharing Calendar

  4. Working with Contact Lists

  5. If you… • send email • plan meetings with colleagues • use a shared calendar • forget people from emails • have problems keeping everyone up to date You need distribution lists

  6. Typical Department

  7. Sending to a distribution list

  8. Using Contacts

  9. Electronic Business Cards

  10. Location of a contact from address details

  11. Can give you directions to the contact

  12. View by Detailed Address

  13. View by Category

  14. Journal Entries

  15. Creating a Journal Entry

  16. Viewing Journal Entries

  17. Displaying the Journal button

  18. Journal Entries - Automatically Recording

  19. Using Email

  20. Email Etiquette – Some Tips • Short is sweet • Check your spelling • Make the Subject line meaningful • Watch what you say • Avoid flamming, don’t SHOUT • Check attachments you send for viruses • Protect the privacy of others

  21. Effective email Management – Some tips • Create a hierarchy of folders and name them sensibly • Move messages out of the Inbox • Optimise your 2Gb quota - delete emails you don’t require immediately • Use contact lists - avoids misspelling names, stores addresses reliably

  22. Instant search facility For Windows XP users, you’ll need to install the Windows Desktop Search component

  23. Managing your emails Create some kind of structure

  24. Creating a Message Folder Use a meaningful name Move messages in the folder, (drag’n’drop, or with a rule)

  25. Recalling sent emails

  26. Creating Rules

  27. Rules to handle incoming emails

  28. Out of office assistant

  29. Setting out of office rules You can choose from people in your contact list(s) or from the Global Address List You can set up actions to handle incoming messages You can set up a custom reply

  30. Working with Calendars

  31. Multiple calendars – side by side

  32. Multiple calendars – overlay mode

  33. Sharing a calendar

  34. Using a specific calendar Tick the calendar(s) you want to work with

  35. Creating Appointments

  36. Creating appointments Fill in the details to create the appointment When saved, the appointment will appear in the calendar

  37. Making appointments private If the calendar is shared, the people you share it with will know you have an appointment, but they will not be able to see any details of the appointment

  38. Free and busy times

  39. Scheduling Meetings

  40. Scheduling meetings • This is where we come back to distribution lists • You can use your distribution list(s) you can plan meeting with people or groups of people from one meeting request • You will be able to see when people are free and so choose a date suitable for everyone • The recipients of you meeting request will then accept, reject or tentatively accept your proposed date

  41. Scheduling a meeting

  42. Scheduling a meeting

  43. Responding to requests You can choose how you want to deal with meeting requests by clicking the appropriate button in the Respond toolbar

  44. Tracking meeting responses You can track the progress by opening the event in the calendar and pressing the tracking button

  45. Using categories, rules and tasks

  46. Using categories to manage items

  47. Applying categories to messages Group your messages according to your own categories Rules can be created to attach categories to incoming messages

  48. Create a rule to apply a category Incoming messages are tagged with the ITSS-D category

  49. To-do bar The To-Do Bar can show your upcoming appointments and flagged items The flags are even shaded—the brighter the flag, the closer you are to the due date of that particular task

  50. SharePoint

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