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Welcome to the CHAMPS Supplier Seminar

Welcome to the CHAMPS Supplier Seminar. November 2007 Chrysler World Headquarters. CHAMPS Ch rysler A ccounting and M aterial P rocurement S ystem. CHAMPS is the central repository for all Chrysler productive material inventory records

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Welcome to the CHAMPS Supplier Seminar

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  1. Welcome to the CHAMPSSupplier Seminar November 2007 Chrysler World Headquarters

  2. CHAMPSChrysler Accounting and Material Procurement System • CHAMPS is the central repository for all Chrysler productive material inventory records • Contains the tools to reconcile, audit, maintain, and inquire shipment, receipt, and correction transactions necessary to support a single point records reconciliation process.

  3. Where Does CHAMPS Obtain Data? • Container Repository And Tracking Engineering System (CRATES) • Chrysler Integrated Electronic Releasing System (CHIERS) 830 Release • Suppliers • Purchasing • All Chrysler Plants • Logistics • Integrated logistics Centers • Border Crossing

  4. CHAMPS Responsibilities • Provides shipment data for use by internal and external customers • Provides basis for Electronic Data Interchange (EDI) documentation to suppliers • Provides the basis for supplier and carrier payment CHAMPS helps to maintain and ensure the integrity of electronic data transmitted into Chrysler corporate systems

  5. ASN OVERVIEW

  6. CLAUSE 190 • Chrysler’s purchase order, Clause 190 requires all production suppliers to transmit an EDI 856 Advanced Shipping Notice (ASN) transaction for each material shipment upon carrier departure.

  7. 997 Functional Acknowledgement • The method by which Chrysler informs a supplier as to whether or not they have successfully communicated with our systems based on AIAG standards. • ASN acceptance or rejection is only based on industry standards, NOT Chrysler standards.

  8. 824 APPLICATION ADVICE • The method by which Chrysler informs a supplier that the ASN transaction submitted was either: • Accepted • Accepted with Error • Rejected

  9. 861 RECEIVING DISCREPANCY • Supplier notification that a Chrysler location has either: • Received material without an ASN • Received a quantity different than the ASN quantity • Damaged material is being returned/scrapped

  10. What is the most important transaction of a supplier’s shipping process? • Advance Shipping Notice (ASN 856 ) • Transmitted via electronic data interchange (EDI) using the 856 transaction as the primary method by which all plants track and receipt shipments.

  11. IMPORTANCE OF THE ASN • Primary method to track shipments. • Affects Container Management Inventories (CMS) and container replenishment • Tied into Chrysler’s critical shortage system. • Links ahead/behind schedule conditions • Suppliers and carriers are paid by the receipted ASN.

  12. SUPPLIER ASN PROCEDURE • Give the carrier the shipping paperwork • Verify ASN information and transmit immediately upon truck departure • Pre-assigned ASNS are prohibited • Report actual truck departure time • Review EDI 997(Functional Acknowledgement)and 824 (Application Advice) to ensure ASN has been accepted or rejected.

  13. SUPPLIER ASN PROCEDURE • Fatal ASN errors require immediate correction and resubmission • Less than 30 minutes allowed for corrections and resubmission before it is considered late • Track errors to prevent future rejections and violations. • ASN back up process is mandatory in case of supplier system failure • Service Bureau • GSX Trade Web

  14. CHAMPS AUDIT SCREENS • The most helpful tool for suppliers to view the integrity of information and ASN’s is by utilizing the Audit screens in SMART through PPH5050T

  15. ACCESSING CHAMPS • SMART • Web CHAMPS

  16. S.M.A.R.T • Covisint • Click on DaimlerChrysler Portal • Click on Chrysler logo • Click on Applications • Click on “Specify the Vehical 3270” link • Click on “NormalMod 2” in new window • Type “1” next to system and hit enter • In Extended Enterprise Network main menu, type “1” to enter S.M.A.R.T • To access the CHAMPS audit screen type option “6” in the S.M.A.R.T main menu

  17. Click on Applications

  18. Click on “Specify the Vehicle 3270” link

  19. Click on “NormalMod 2”

  20. Type “1” next to system and hit enter

  21. Type “1” to enter S.M.A.R.T

  22. To access the CHAMPS audit screen type option “6”

  23. Audit Screen

  24. AUDIT SCREEN - OVERVIEW View 1 – YTD Records Reconciliation Information

  25. AUDIT SCREEN - OVERVIEW View 2 – System Process Date/Time Information

  26. AUDIT SCREEN - OVERVIEW View 3 – Transportation / Carrier Information

  27. AUDIT SCREEN - OVERVIEW View 4 - Carrier / Poolpoint Information

  28. AUDIT SCREEN - OVERVIEW View 5 - Transportation Information (Full Truckload)

  29. AUDIT SCREEN - OVERVIEW View 6 – Container and Packaging Information

  30. AUDIT SCREEN - OVERVIEW View 7 – Evaluated Receipt Settlement Information

  31. AUDIT SCREEN - OVERVIEW View 8 – Supplier / Champs / Plant YTD Information

  32. AUDIT SCREEN - OVERVIEW View 9 – Material & Equipment Tracking Information

  33. AUDIT SCREEN - OVERVIEW View 10 – Material Receipt Information

  34. AUDIT SCREEN - OVERVIEW View 11 – CHAMPS Pointer PO / Ship from Information

  35. AUDIT SCREEN - OVERVIEW View 12 – Unique Steel Shipment Information

  36. AUDIT SCREEN - OVERVIEW View 13 – Border Crossing RDR Information

  37. AUDIT SCREEN - OVERVIEW View 14 – Unique Steel Shipment Information

  38. AUDIT SCREEN - OVERVIEW View 15 – Unique Paint Pay as Built Information

  39. AUDIT SCREEN - OVERVIEW View 16 – Unique Data for Metered Shipments

  40. AUDIT SCREEN SUMMARY • View 1 – Contains YTD Records Reconciliation Information • View 2 – Contains System Process Date/Time Information • View 3 – Contains Transportation / Carrier Information • View 4 – Contains Carrier / Poolpoint Information • View 5 – Contains Transportation Information (Full Truckload) • View 6 – Contains Container and Packaging Information • View 7 – Contains Evaluated Receipt Settlement Information • View 8 – Contains Supplier / Champs / Plant YTD Information • View 9 – Contains Material & Equipment Tracking Information

  41. AUDIT SCREEN SUMMARY • View 10 – Contains Material Receipt Information • View 11 – CHAMPS Pointer PO / Ship from Information • View 12 – Contains Unique Steel Shipment Information • View 13 – Contains Border Crossing RDR Information • View 14 – Contains Unique Steel Shipment Information • View 15 – Contains Unique Paint Pay as Built Information • View 16 – Contains Unique Data for Metered Shipments

  42. RDR: Receiving Discrepancy Report • The RDR identifies an ASN quantity that is different from material actually received. • Informs the supplier, via the 861 (Receiving Advice), that material did not match the packing slip information either in terms of part number or quantity received.

  43. RDR DISPUTE PROCESS • Step 1:Plant issues RDR • Step 2: Supplier receives 861 EDI as notification of RDR • Supplier has only 90 days from date of issuance to dispute RDR • Step 3: Supplier fills out RDR dispute form and gathers shipment documentation • Packing Slip and signed bill of lading • Step 4: Fax documents to CHAMPS analyst.

  44. RDR DISPUTE PROCESS • Step 5:The analyst flags the RDR to denote the supplier dispute after checking documentation accuracy • Disputed RDR’s will show a “D” in the transaction match flag field in CHAMPS audit screen • Step 6:The plant has 10 days from dispute entry date to accept or deny dispute • Decisioned RDR disputes will show a “F” in the transaction match flag field in CHAMPS audit screen • If accepted, the plant will issue a reverse RDR (861 Issued) • If denied, check notepad in audit screen for reason (824 Issued)

  45. RDR Disputes are Submitted to YOUR CHAMPS Analyst D

  46. Finalized RDR Dispute Request F

  47. View RDR Dispute Notes The Note Pad can be viewed by placing a “N” next to the RDR segment on the left side of the screen.

  48. Web CHAMPS • Covisint • Click on DaimlerChrysler Portal • Click on Chrysler logo • Click on Applications • Click on “CHAMPS/CMS” link • Click on “CHAMPS” link under the car Note: CHAMPS manual can be found in “References” on CHAMPS website

  49. Web CHAMPS Home Page:(accessed through Covisint)

  50. Web CHAMPS

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